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Insurance Requirements for Facility Improvement Projects

Plans for improvements, alterations, repairs, etc., for any department must be sent to the Director of Physical Plant for approval. The following are Loyola University New Orleans' minimum insurance standards for contractors/vendors performing services on its premises or performing work for the University related to any facility improvement, alteration, repair, or similar project:

  • All contractors/vendors shall procure, pay for, and maintain the minimum insurance coverage set forth below for the entire term of the purchase agreement or contract. All insurance coverage is subject to the approval of the University and shall be issued by an insurance company with an A.M. Best rating of A-:VIII or better.
  • All insurance required herein shall contain a waiver of subrogation in favor of the University.
  • All insurance required herein, except Workers' Compensation, shall name Loyola University New Orleans as an additional insured for ongoing and continued operations.

Required Insurance Coverage:

Commercial General Liability Insurance (Broad Form)including but not limited to Personal Injury Liability, Independent Contractor's Liability, Contractual Liability, Products Liability, Ongoing and Completed Operations Liability and Property Damage Liability with a minimum limit of liability of $1,000,000 per occurrence/ $3,000,000 aggregate for bodily injury and property damage.  Such insurance shall include Loyola University New Orleans as an Additional Insured for both ongoing and completed operations and shall contain a Waiver of Subrogation in favor of Loyola University New Orleans.  

Workers' Compensation Insurance and Employers Liability Insurance shall be provided which shall cover the Contractor, their employees, and including any subcontractors and its employees for injuries and/or diseases arising under all applicable Workers’ Compensation laws including statutory limits in accordance with Louisiana’s Workers’ Compensation Act. Employers' Liability coverage shall be included with a minimum limit of liability of $1,000,000 per occurrence. Such insurance shall provide a Waiver of Subrogation in favor of Loyola University New Orleans.

Automobile Liability and Property Damage Insurance Symbol 1, including hired and non-owned vehicles with a minimum combined single limit of liability of $1,000,000 per occurrence for bodily injury, death, and/or property damage.  Such insurance shall name Loyola University New Orleans as an Additional Insured and shall include a Waiver of Subrogation in favor of Loyola.

Builder's Risk Insurance: Determined by the scope and size of the project. Contact the Risk Management Office.

Excess Liability Insurance: Determined by the scope and size of the project. Contact the Risk Management Office.

Evidence of Coverage:

The Contractor must furnish Loyola University New Orleans with certificates of insurance evidencing the above insurance requirements prior to commencement of operations under the contract. Additional Insured endorsements and Waivers of Subrogation must name Loyola University New Orleans as follows: Loyola University New Orleans, its Board of Trustees, officers, representatives, agents and employees.  Certificates shall specify that in the event of cancellation or material change in coverage, written notice of such cancellation must be given in accordance with policy provisions.  All coverage of the Contractor must be primary without contribution from Loyola University New Orleans.  Failure of Loyola University New Orleans to request a certificate of insurance or acceptance of a non-conforming certificate does not waive the insurance requirements under this agreement. All certificates of insurance should be mailed to:  Loyola University New Orleans, Attn: Purchasing, 6363 St. Charles Ave., New Orleans, LA  70118. Facsimile: (504) 865-2149.

Evidence of the above insurance requirements must be attached to the purchasing documents.

Upon approval, the Director of the Physical Plant will forward the purchase order to the Director of Purchasing.

Additional Requirements

Providing and maintaining adequate insurance coverage is a material obligation of the Contractor and is a condition precedent to this contract. All such insurance shall satisfy all applicable laws of the State of Louisiana. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in Louisiana. The Contractor shall at all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they may conflict with existing Louisiana laws or this contract. The limits of coverage under each insurance policy maintained by the Contractor shall not serve to limit the Contractor’s liability to the Loyola University New Orleans under the contract.