Frequently Asked Questions for Vendors

To participate in the procurement process at Loyola University, a first-time vendor should register at our vendor creation form.

You must complete the vendor request form and include your W9 form for consideration.

Yes. You may find our insurance requirements here.

All bid opportunities are available online at Open Bids/RFP's.

Please mail invoices to:

You may also email invoices to AP@loyno.edu

Please contact Accounts Payable at (504) 865-3144 or AP@loyno.edu

Should a faculty or staff member attempt to place an order with your company, we ask you to request an official purchase order number or refer them to Procurement Services.

Please ensure that all requested statements for Loyola are in Microsoft Excel format and include the PO numbers, invoice numbers, total amount of invoices, and remaining amount due. Loyola will not pay from statements. Invoices must be submitted at the billing address indicated above.

Please send all PO confirmations to purchase@loyno.edu or fax to 504-865-2149.

Please send to purchase@loyno.edu or mail to Procurement Service's mailing address.

Contact Procurement Services at (504) 865-2290.

Please call Accounts Payable directly at (504) 865-3144.

Loyola University is federal and state tax-exempt.  However, the University must pay a City of New Orleans Sales tax of 5% on all purchase, repair, lease, or rental of tangible personal property items.

Documentation may also be found on our tax exemption page.

If your company owes funds to Loyola please send a credit memo or refund check to the address below clearly specifying the information related to the refund.

Please direct all product recall information to purchase@loyno.edu.