Below are some of the most frequently asked questions from users:

Welcome to the Procurement Services information page!

Our department strives to provide you with the best possible services and products to fulfill your departmental needs. Under this section, you will find helpful information regarding requisitions, approved contracts, vendor lists, preferred office suppliers, and more.

As a user, it is important to note the following:

All goods shipped to the University are received and processed by Central Receiving, a division of the Procurement Department. All goods received may be inspected for damage and to verify packing slip details before being accepted.

Loyola University will reimburse authorized university travelers for travel-related expenses that are reasonable and necessary to conduct university business. Travelers are expected to take advantage of all savings opportunities when possible (e.g. economy class airfares).

Disbursements made for university business services will generally be processed by either the Accounts Payable Department or the Bursar's Office. The Accounts Payable Department processes all invoices and check requests and the Bursar's Office provides all petty cash reimbursements. The Purchasing Department, though not directly involved in the disbursement process, creates all purchase orders by which many of the university's goods and services are obtained.

In the event a department chooses to provide a gift in lieu of payment to an individual (non-employee), the gift may be taxable. Gifts purchased with university funds are taxable to the non-employee recipient, per IRS regulations, if any of the following statements are true:

Loyola University will reimburse university employees for authorized, reasonable, and necessary expenses incurred while conducting business on behalf of the university.  Reimbursement requests must adhere to all Travel, Accounts Payable, Purchasing, or other applicable procedures.  Loyola University segregates reimbursement expenditures into the following 2 categories:

Policy 

General Information:
University-issued credit cards are to be used primarily for travel and entertainment expenses. University-issued credit cards are NOT to be used as purchasing cards (P-cards).  There are specific restrictions on entertainment expenses as detailed below.

Credit cards may also be used to pay for membership dues to professional associations, conference registrations, and webinar fees. All other purchases should be processed through the Accounts Payable office or through the Purchasing Department.

What can a Cash Advance be requested for?

Loyola University will provide cash advances in limited amounts for faculty and other employees needing to pay for expenses that cannot readily be paid for by other means. The employee must ensure that utilization of a cash advance will not violate the University's Purchasing, Accounts Payable, Travel, or other applicable policies.