Work Study Assignments

ESSENTIAL FUNCTIONS:

• Check voice messages and emails sent to Admissions and promptly forward to the relevant departments or persons.
• Assist in the processing of applications. This includes, but is not limited to, collecting and opening mail; scanning documents; downloading and uploading digital documents; copying and filing.
• Assist in data entry. This includes, but is not limited to, preparing and sorting documents for data entry; quickly and accurately entering data into database software; checking for errors and discrepancies.
• Prepare campus correspondence mailings, emails, errands, and other duties as assigned.
• Must be willing and able to participate in all campus visit programs (including but not limited to CMFA Fridays & Audition Days, Fall Open House, Junior Open House, LOYNO Saturday Tours, and Admitted Student Days). Participation may include on-ground and online tasks.
• Be able to conduct required campus tours and participate in special events if needed.
• All students are required to participate in a training program and must be able to attend monthly professional development meetings.

QUALIFICATIONS:

• Must be enrolled at Loyola University New Orleans.
• Must be awarded Work-Study through Financial Aid and Scholarships.
• Must maintain at least a 2.5 cumulative GPA.
• Excellent written and verbal communications skills and strong attention to detail.
• Flexibility to work remotely as needed.
• Ability to work independently and/or as a team member.
• Outstanding professional demeanor and excellent customer service and phone etiquette.
• Ability to use good judgment and to exercise discretion.
• Proactive approach to work and conflict resolution.
• Must be highly organized, disciplined, dependable, punctual, self-motivated, and flexible.

REQUIRED (OR PREFERRED) SKILLS, KNOWLEDGE, AND ABILITIES

• Strong keyboarding skills, working knowledge of Microsoft office suite.
• Working knowledge of basic office equipment and machines, including but not limited to copiers, printers, scanners, phones, and computers.
• Ability to communicate and work well with a diverse staff and other students.
• Knowledge of ShoreTel Phone System (or similar system) is a plus.
• Must be willing to sign a statement of conduct and a statement of confidentiality.
• Must be able to work in office or remotely as needed.
• Must have access to reliable internet for remote work.

Assistant Chairman and Office Manager

• Pick up and distribute mail and packages
• Create and maintain spreadsheets
• Assist with updating website
• Create flyers and posters and distribute on campus and post electronically
• Assist professors when needed
• Other duties as assigned

Assisting Lab Coordinator

• Lab preparation
• Laboratory maintenance (cleaning glassware, stocking labs, etc.)
• Equipment inventory & maintenance

Assisting Greenhouse Coordinator

The Azby Greenhouse in the biology department is looking for responsible student(s) to assist in the care of plants. No experience is necessary, but a strong interest in plant biology or gardening is preferred. The student would mainly be working alone and in an isolated greenhouse. Weekday and weekend hours are available.

Typical duties and responsibilities would include but are not limited to: 

• Daily watering of all plants in the collection

• Assistance in pest management, fertilizing & cleaning plants

• Cleaning of pots, sweeping of floors & trash/recycling removal

• Additional work may include: Re-potting, planting of seeds and cuttings, and assistance with class or faculty research projects

The Bursar’s Office uniquely services students, parents, and the Loyola campus community.  Student services include analyzing tuition accounts, processing outside scholarships, and applying tuition payments by cash, check, or e-Check. The office also accepts deposits for the Loyola Express Card account and answers any inquiries pertaining to the account.

Services for the Loyola campus community include the disbursement of the University’s account payable checks and purchase orders, processing of departmental deposits, and maintaining the university’s copy account.

Our office strives to render an atmosphere of excellence in customer relations and accuracy in all administrative endeavors.

Job Duties and Responsibilities:

• Greets students, parents and campus community in person and by phone
• Processes cash, checks and e-Check payments received for tuition payments and departmental deposits
• Assists with the disbursement of the university’s accounts payable checks and purchase orders
• Balances drawer at end of shift and prepares deposit
• Makes deliveries and pick-ups in other departments as needed
• Performs related duties as assigned by the University Bursar or a full-time staff member of the Bursar’s Office

Job Requirements:     

• Strong customer service skills
• Business background preferred
• Responsible and dependable
• Must maintain level of confidentiality when analyzing student accounts
• Mathematical aptitude and ability to use or learn the 10-key adding machine
• Basic knowledge of personal computers and applications

Position Title: Career Development Center Student Worker

Work Location: The Career Development Center, 1st floor of the Monroe Library

Job Duration: The student worker position is 10-15 hours per week. Hours per week dependant on student’s federal work-study award.

General Position Description: The Career Development Center Student Worker will complete daily administrative tasks (ex: checking mail, answering the phone), assist with job & internship approvals on Handshake (Loyola’s online job and internship board), develop content for the Career Development Center social media accounts, assist with the planning and implementation of virtual events including but not limited to career fairs, employer of the day information session, on-campus interviewing, and complete other duties as assigned. The student should possess strong communication skills and the desire to work as a team to help students, faculty, staff, and employers.

Minimum Skills and Qualifications:

• Current Loyola New Orleans student
• Customer service orientation
• Ability to interact professionally with a variety of stakeholders including students, employers, alumni, and Loyola faculty and staff
• Strong work ethic
• Ability to multitask
• Ability to handle confidential information

Learning & Skill Outcomes, Objectives, and Duties:

Outcome #1 is the acquisition or development of strong customer service skills.

• Duty #1 is to present a positive demeanor when interacting with the university and performing daily administrative tasks thoroughly.
• Duty #2 is to develop a high level of knowledge about the Career Development Center in order to answer questions and serve as an ambassador to the center.

Outcome #2 is the acquisition or development of professionalism in the workplace.

• Duty #1 is to begin each work day on time and in appropriate attire.
• Duty #2 is to develop a professional relationship with your supervisor and create a fun and challenging environment for the student to grow as a professional.

Outcome #3 is to successfully navigate different technology platforms and their uses.

• Duty #1 is to appropriately write and respond to emails and phone calls.
• Duty #2 is to understand Handshake and complete job approvals.
• Duty #3 is to assist with social media content, posts, and strategies for the Career Development Center.

Position Title: Career Development Center Student Worker

Job Duration: The student worker position is 10-15 hours per week. Hours per week dependant on student’s federal work-study award.

Work Location: The Career Development Center, 1st floor of the Monroe Library

General Position Description: The Career Development Center Student Worker will complete daily administrative tasks (ex: checking mail, answering the phone), assist with job & internship approvals on Handshake (Loyola’s online job and internship board), develop content for the Career Development Center social media accounts, assist with the planning and implementation of virtual events including but not limited to career fairs, employer of the day information session, on-campus interviewing, and complete other duties as assigned. The student should possess strong communication skills and the desire to work as a team to help students, faculty, staff, and employers.

Minimum Skills and Qualifications:

• Current Loyola New Orleans student
• Customer service orientation
• Ability to interact professionally with a variety of stakeholders including students, employers, alumni, and Loyola faculty and staff
• Strong work ethic
• Ability to multitask
• Ability to handle confidential information

Learning & Skill Outcomes, Objectives, and Duties:

Outcome #1 is the acquisition or development of strong customer service skills.

• Duty #1 is to present a positive demeanor when interacting with the university and performing daily administrative tasks thoroughly.
• Duty #2 is to develop a high level of knowledge about the Career Development Center in order to answer questions and serve as an ambassador to the center.

Outcome #2 is the acquisition or development of professionalism in the workplace.

• Duty #1 is to begin each work day on time and in appropriate attire.
• Duty #2 is to develop a professional relationship with your supervisor and create a fun and challenging environment for the student to grow as a professional.

Outcome #3 is to successfully navigate different technology platforms and their uses.

• Duty #1 is to appropriately write and respond to emails and phone calls.
• Duty #2 is to understand Handshake and complete job approvals.
• Duty #3 is to assist with social media content, posts, and strategies for the Career Development Center.

• Check in packages with and without a purchase order and place courtesy calls to the department for pick up
• Will be trained to use an online computer system
• Filing duties as well as occasional deliveries of priority packages to departments
• Flexible hours will be available according to the student's schedule.

Job 1:

The Chemistry Department is looking for responsible students to aid in a classroom setup. The student is responsible for helping prepare, setup, and breakdown the General and Organic Chemistry labs weekly. Additionally, the student will help maintain the organization of the Chemistry Stockroom. Students majoring or minoring in Chemistry are preferred but it is not a prerequisite. Computer literacy and good organization skills are a plus.

Job 2:

The Chemistry Department is looking for a responsible student to aid the Administrative Assistant. The student will be responsible for helping the Administrative Assistant with odd tasks. This includes but is not limited to: running on campus errands, filing, and typing. Computer literacy and good organization skills are a plus.

The Dean’s Office of the College of Nursing and Health is responsible for the daily operation of the college.

Student Worker Responsibilities

• Front desk reception
• Answering phone and directing questions to appropriate parties
• Delivery and pickup of mail, packages, and other items
• Scanning and Filing
• Data entry
• Assist with special projects
• Other duties as assigned

Job requirements

• Ability to maintain confidentiality
• Organizational skills
• Reliable and responsible
• Working knowledge of or willingness to learn Microsoft Office Suite products

JOB PURPOSE:

To assist the administrative assistant with all clerical assignments.

DUTIES AND RESPONSIBILITIES:

Pick up and distribute mail.
Pick up and distribute packages from central receiving.
Pick up checks from Bursar's office.
Copy and assemble materials.
Post flyers.
Possible opportunity to design flyers.
Other duties as assigned.

JOB REQUIREMENTS:

Responsible and dependable.
Demonstrate a pleasant and willing attitude.
Be courteous and helpful at all times to faculty, staff, and students.
Must report to work as scheduled and on time.

Lab Assistant for Rathe Computer Lab - Miller 101

1. Be present in the lab to monitor the room at all times
2. Ensure proper use of equipment – nothing being abused or stolen
3. Keep printer filled with paper
4. Change printer toner when needed
5. Ensure room capacity does not exceed posted signs
6. Ensure there is no eating or drinking in the lab
7. Inform the Assistant to the Dean or I.T. of problems with computers or the printer.

Dean's Office

• Work with faculty in your major on projects and research. This may include data entry on computer, filing, doing research in the library, making phone calls, and doing mailings.
• Answer front desk phones.
• Make copies for office administrators.
• Pick up mail twice a day.
• Distribute mail to faculty/staff mailboxes.
• Learn computer programs do to spreadsheets, letters, and mass mailings.
• Help with conferences/meetings as needed.
• Do campus runs for pick-ups/deliveries to other departments.

Student workers will assist the staff of the Dean's office. Responsibilities include, but are not limited to: delivering, picking up, and distributing mail twice a day, making campus runs, photocopying, filing, computer work, typing, and answering the telephone. They will also assist in special projects emanating from the Dean's office.

Band Department Office Assistant/Librarian

This job is ideally meant for aspiring instrumental music educators since the person will be learning the administrative duties required of the typical instrumental music educator and preparing them for greater success in future jobs. 
 
Duties and Responsibilities:

Routine office duties such as photocopying, filing, computer work, and making deliveries
Managing the music library database and the physical inventory
Preparing and managing the music needs for the bands including folder preparation, distributing and collecting music and folders, and handling student issues with music
Assist in setting up for regular rehearsal including the moving of chairs and stands
Prepare concert programs and marketing materials
Specific daily tasks and projects as assigned by the Director of Bands
Assist with special events and programs sponsored by the Department including concerts, festivals, and auditions
Other duties that may be required by a SOMTA faculty or staff member

Job Requirements:

Preference given to Instrumental Music Education Majors, Required to be an instrumental music student
Must have basic knowledge of classical instruments and read music
Ability to handle oneself in a professional manner at all times
Must be reliable and dependable (i.e., report to work and/or events as scheduled) 
Must have some flexibility to attend major events that may occur in the evenings or weekends
Demonstrates excellent verbal and written communication skills
Proficient in basic computer skills (i.e., word processing, spreadsheets, websites, and email)

Dean's Office

Answer the telephone, transfer calls and take accurate messages; help visitors by directing them, answering their questions politely and handing out requested literature, etc.

Take care of sorting, posting, and delivering outgoing and incoming mail and packages to and from the post office and central receiving twice a day.

• Make deliveries around campus, dropping off and picking up materials to and from other departments.
• Keep all bulletin boards organized and up to date.
• Xerox copies and programs as requested.
• Assist Faculty, Administrative Assistant, and Receptionist with special projects.
• Make sure that the outer office area is covered when the Administrative Assistant and/or Receptionist leave their desk for any length of time.
• Occasional filing as requested.

School of Music & Theatre Arts

Zoom Pod & Practice Room Monitor

Zoom Pod Monitors monitor the rooms being used as lesson spaces and practice rooms for School of Music & Theatre Arts students. Monitors will unlock the appropriate room for students with scheduled private lessons or reserved practice time, and ensure that the required equipment in each room is present before and after use. Monitors may be asked to assist in troubleshooting the equipment if it malfunctions.

Students report to the Director of the School of Music & Theatre Arts. Required skills include basic familiarity with the equipment and software being used (laptop, ethernet cable, USB microphone, SignUp Genius) and willingness to troubleshoot and problem solve independently. Students must be prompt and reliable, as tardiness or unexpected absences may cause music students to miss their lesson or practice reservation.

Box Office

Students assigned to the Box Office will assist with in-person and telephone tickets sales, monitor guest lists, and will call for events, dispense programs, collect tickets, guide patrons to open seating. Must be comfortable working directly with the public and acting as a liaison between the audience and production.

Work schedule will vary on a weekly basis, depending on our performances, and will include nights, weekends, and some weekday hours for box office ticket sales. This is a great way to see all of our plays and concerts for free.

Music Performance Facilities

The Music Performance Facilities at Loyola University New Orleans include the 600-seat Louis J. Roussel Performance Hall and the 400-seat Nunemaker Auditorium. Ten to twelve technical assistants (TAs) are hired, mostly through the federal work-study program, to meet the needs of events scheduled in the performance facilities. This program primarily serves the School of Music, the Loyola University New Orleans community, and a host of community organizations events that take place in either Roussel Hall or Nunemaker Auditorium.

These technical assistant positions are different in many ways from typical work-study assignments. Technical assistants do not work a fixed schedule each week. The workload is dependent upon the schedule of the performance facilities. Much of the work takes place in the evenings and on weekends. All technical assistants are required to attend a weekly meeting. At this meeting, each technical assistant's schedule is determined for the upcoming 2 weeks.

Technical assistants working in the performance facilities receive lots of on-the-job training, and most become quite proficient in sound system operation, audio recording, lighting console operation, stagehand duties, etc.

Teaching assistant responsibilities include:

• Reporting for work at designated call times
• Stage set-up
• Set-up, operation, and strike of sound reinforcement equipment
• 2-track Digital audio recording
• Stagelight hanging/focusing
• Rudimentary computerized lighting console operation
• Keeping stages, storeroom, and other operational areas clean and organized
• Set-up, operation, and strike of visual projection equipment
• Event advancing
• Backline setup (drums, amplifiers, piano, etc.)

Job Description

Work-study positions in the Office of Diversity and Inclusion report to the Chief Diversity Officer and collaborate with other student staff in the Office of Diversity and Inclusion. Work-study employees also interact with students, staff, and faculty from across the University.

Opportunities are available in the following areas: Office Management, Programming, Marketing and Communications, and Advocacy.

Duties and Responsibilities

Duties include, but are not limited to:

• Routine office duties such as reception, photocopying, computer work, and running errands.
• Meeting and special event conception, planning, coordination, and support.
• Marketing and communications support, including website and social media maintenance, poster and flyer design, and copywriting.
• Attendance at meetings of organizations and committees related to diversity, equity, and inclusion.
• Research related to diversity, equity, and inclusion at colleges and universities, including data collection, analysis, and reporting.
• Additional tasks and projects assigned by the Chief Diversity Officer.
   

Job Requirements

• Professionalism: Must be reliable and dependable, reporting to work, completing assignments, and responding to communications (emails, texts, phone calls) promptly.
• Commitment to promoting diversity, equity, and inclusion.
• Ability to work during the window and occasional evenings to support diversity-related meetings and events.
• Positive attitude and courteousness.
• Excellent verbal and written communication skills.
• Proficiency in basic computer skills, i.e., word processing, spreadsheets, presentations, websites, and social media.

Hours

• 5-10 hours/week – flexible.
• Occasional evening hours to support special events and meetings.
• Office staff: Hours are available Monday through Thursday between 9:00 a.m. and 4:30 p.m.

The Work-Study students in Music Industry Studies will assist faculty, staff, and students in a variety of different tasks.

Office Assistant

Duties and Responsibilities:

Daily duties include, but are not limited to, the following:

• Routine office duties such as photocopying, filing, computer work, making deliveries, and answering the telephone.
• Develop databases as assigned.
• Specific daily tasks and projects as assigned by the Chair and/or the Office Manager.
• Assist with special events and programs sponsored by the Department
• Other duties may be required by any Music Industry faculty or staff member.
• Specific opportunities are available in the following areas: Teaching Assistant, MIS Alumni Relations, Event Production, student company staff, Music Industry website, and blog maintenance.

Job Requirements:

• Ability to handle ones self in a professional manner at all times.
• Must be reliable and dependable (i.e., report to work and/or events as scheduled).
• Demonstrates excellent verbal and written communication skills.
• Proficient in basic computer skills, i.e., word processing, spreadsheets, presentations, websites, and creating/updating databases.

Studio Office Assistant

Tasks:

• Conducts walk-throughs of recording studios and tidies up after sessions.
• Maintains equipment inventory list.
• Supervises check-out and check-in of microphones and other recording studio equipment.
• Checks gear going out and being returned for any damages and/or missing gear or parts.
• Assists studio supervisor with various tasks.

Skills:

• Must have good basic organizational skills.
• Dependable and hard-working.

Digital Marketing Associate Producer

Tasks:

• Assists with digital content creation and development.
• Manages fan engagement/SEO strategy.
• Handles podcast studio content and maintenance.
• Provides program and marketing outreach.
• Participates in team brainstorming and project management.

Skills:

• Must have good creative and communication skills.
• Detail-oriented and organized.

Office:
Responsibilities:
Communicate with faculty, staff, current and prospective students 
Respond to information requests
Manage administration tasks for meetings, workshops, and symposia
Organize and schedule appointments and meetings
Research and create presentations
Maintain contact lists
Generate reports
Ensure operation of equipment and submit repair requests
Maintain confidentiality of sensitive information
Collaborate with the School of Music & Theatre Arts office regarding events and recruitment materials, promotion, and planning
Other duties as assigned by the Coordinator or other Music Therapy faculty, as approved by Coordinator

Requirements:

Familiar with Google platform
Professional written and oral communication
Strong organizational skills
Excellent discretion and judgment skills

Music Therapy Lab:

Keeps records of equipment use
Ensures timely return of equipment
Ensures lab protocols (sanitizing, etc.) are followed
Maintains equipment as needed
Maintains the inventory of equipment and supplies
Organizes and updates materials
Additional duties as assigned by Music Therapy Faculty, with approval by Program Coordinator

Computer Lab & Resource Center Assistant:

The Computer Lab & Resource Center Assistant is responsible for the basic care, and upkeep of all departmental computer labs and printers. This position will also check equipment out to students and oversee the use of professional printing and fabrication equipment within the departments resource center.

Media Lab Assistant:

The 3D Printing and Media Lab Assistant will oversee the use of Media Lab Equipment, managing reservations, and orders for the 3D printers and all other equipment available for student use in the Monroe Hall Media Lab. This position is also responsible for the basic upkeep and organization of the Media Lab.

Class Production Assistants:

Assist in the preparation, transportation, setup, and breakdown of equipment and materials used for class training and demonstration. Candidates should be able to use Zoom, including moderating the chat function, as well as managing participants and breakout rooms, be comfortable handling delicate and expensive equipment, be willing to learn the operation of such equipment, task-oriented, team players, and fast learners. Good organizational and administrative skills are also helpful.

Digital Film Equipment Room Assistants: Assist in the organization, preparation, check out, and return of film cameras, lighting, sound, and other equipment loaned to students during the academic year. Candidates should be comfortable handling delicate and expensive equipment, willing to learn the operation of such equipment, task-oriented, team players, and fast learners.

Film Colloquium Assistant: Assist in the organization and support for the weekly meetings of the Digital Filmmaking Program student body. This colloquium features guest speakers, equipment demonstrations, student productions, and other events that require various types of assistance. Candidates should have good communication and organizational and skills. Some technical knowledge of cameras and audio equipment is desired but not required.

Class Production Assistants: Assist in the preparation, transportation, setup, and breakdown of equipment and materials used for class training and demonstration. Candidates should be able to use Zoom, including moderating the chat function, as well as managing participants and breakout rooms, be comfortable handling delicate and expensive equipment, be willing to learn the operation of such equipment, task-oriented, team players, and fast learners. Good organizational and administrative skills are also helpful.

Office Assistants: Assist office staff with various administrative and marketing duties as needed. Candidates should have good organizational and communication skills, knowledge of basic computer software operations, and familiarity with and interest in the creative arts. Social media and web design skills are also helpful.

Requirements: Communications majors preferred with some knowledge of Communications facilities. Must be mature and responsible. Must be polite and courteous. Must be dependable and work when scheduled. 

Equipment Room Operator

Employees will work in the SMC equipment room between the hours of 9:00 am and 5:00 pm M-F.  They will be responsible for checking the equipment out to students for various classes, ensuring that all checkout are properly documented in the checkout system, accounting for all items checked out to students, and assuring that the equipment is in working order when it is issued and when it is returned.  Employees will perform various organizational and maintenance tasks related to equipment management. Employees will enforce and adhere to all equipment room policies and procedures and will report any missing equipment or abuse of the checkout policy to the supervisor immediately.

Classroom Production Assistants

Assist in the preparation, transportation, setup, and breakdown of equipment and materials used for class training and demonstration. Candidates should have basic knowledge of Zoom, be comfortable handling delicate and expensive equipment, willing to learn the operation of such equipment, be task-oriented, be team players, and be fast learners. Employees will be taught how to do tasks before being asked to perform them. Good organizational and administrative skills are also helpful.

Student Media - Maroon

Students assist in the production of the on-campus media, including The Maroon, The Wolf, The Maroon Online, and The Maroon Minute. Students may serve in the newsgathering capacities working as a reporter, photographer, designer, editor, or in any other newsroom job. They may also assist in the online and technical production side. Students may also work in the business office. 

To provide office support to the Department of Criminology and Justice with primary support to the Office Manager-On Campus & Remotely.

On-Campus Job Description

• Provides administrative support to the Office Manager, including completion of special projects, reports, correspondence, etc.
• Makes copies for faculty and staff.
• Completes scanning for faculty and staff.
• Checks mail at the campus post office.
• Picks up packages in central receiving.
• Communicate all important issues with the Office Manager on weekly video conference meetings.
• Schedules audio/visual equipment through Media Services website along with any special equipment needed through co-curriculum for faculty classroom needs.
• Assists with the smooth and professional operation of the departments.
• Greets visitors to the departments.
• Maintains a maximum level of confidentiality regarding student records (filing, copying, etc.).
• Follows all policies and protocols of the departments.
• Other duties as assigned.

Office Environment

• Ensures that the atmosphere and physical appearance of the departments is professional and welcoming to all visitors.
• Assures good working conditions for all office equipment.

Qualifications: 

• Proficient in Microsoft Office.
• Must be able to promote a student-centered culture and reinforce teamwork within the department and the university as a whole.

Remote Job Description

• Provides administrative support to the Office Manager, including completion of special projects, reports, correspondence, etc.
• Completes weekly projects via email.
• Consistently check email during scheduled work hours for updated assignments.
• Completes faculty research assignments (indexing, proofreading, etc).
• Communicate all important issues with the Office Manager on weekly video conference meetings.
• Schedules audio/visual equipment through Media Services website along with any special equipment needed through co-curriculum for faculty classroom needs.
• Assure electronic timesheets are completed in a timely manner.
• Follows all policies and protocols of the departments.
• Other duties as assigned.

Qualifications: 

• Proficient in Microsoft Office
• Must be able to promote a student-centered culture and reinforce teamwork within the departments and the university as a whole.

Information and Job Description

Thank you for your interest in working in our department.  The Department of Counseling offers a Master of Science degree in Counseling.  It is one of the seven academic graduate programs offered at Loyola.  We are located in Mercy Hall, Room 210.  Our office is often confused with the Counseling Center, where students may go to speak with a counselor. 

We are flexible but require responsibility and dedication to the hours you spend working with us. Work hours are scheduled between 8:30 a.m. and 5:30 p.m. M-F.

In general, work-study duties will include:

• Answering phones
• Making copies
• Picking up and distributing mail
• Hand deliveries around campus
• Data entry in excel spreadsheet
• Re-typing documents for Professors
• Help with conferences/meetings as needed
• Organizing supply closet

If you have any questions please contact me at 504-864-7848; dhwhitfi@loyno.edu; or stop by Mercy Hall 210.

Office Assistant

Assist the Department of Student Life & Ministry with general office administration. Duties include: Greet guests (through plexiglass), answer telephones, photocopying, deliver and pick up mail, run errands on campus, assist with meeting room set-ups including media, light typing, filing, and word processing, and other duties as assigned.

Magis Lounge Office Assistant

Assist the Magis Lounge with general office administration. Duties include retreat preparation and other duties as assigned.

Evening Building Manager

The EBM on duty is responsible for the general management and oversight of the Danna Student Center and all meetings and special events taking place at that time. Additionally, they are responsible for assisting with room setups and Audio/Visual equipment; general security; maintaining the cleanliness of the student center; emergency procedures; and maintaining the plasma screen and information system. EBMs are trained on all emergency procedures for the Danna Student Center and are the primary point of contact in the event of an emergency in the building.

Virtual Program Assistant

The virtual program assistant works hand-in-hand with a professional staff member to plan virtual programming and outreach.  Also, the virtual program assistant helps with the advertisement of programs, including managing social media and creating fliers. Finally, the program assistant will assist with data management.

Iggy's Cupboard Worker

Greet customers, wipe down shelves and items, sweep the floor, answer questions about the cupboard, restock shelves, etc.

The work-Study student will assist faculty, staff, and students. Job responsibilities include: Answer telephones, greet visitors in a courteous and professional manner, photocopying, delivering, picking up and distributing mail, light typing & filing, and running errands and other duties as may be required by the faculty or staff.

Must have the potential and desire to learn the daily functions of the office. Must be dependable.

Office

Provides support to the Environment Program office. Operates office equipment, performs a variety of clerical tasks, and completes general office work.

Job Duties:

• Performs a variety of Internet research functions
• Uses Google suite, word processing, spreadsheet, and presentation software
• Use Canva to create flyers for advertising
• Creates flyers, posters and prints them on the poster printer
• Updates social media
• Updates website after training with the Marketing department
• Helps with our campus and virtual events
• Keeps all bulletin boards organized and up-to-date
• Posts flyers on campus
• Checks for and sorts mail
• Checks office supplies
• Picks up packages
• Runs errands
• Files
• Makes copies
• Performs data entry
• Scans documents
• Sanitizing common areas and work spaces
• Checks levels of sanitizing supplies in Monroe Hall and reports any needed supplies to the office manager
• Other assignments as assigned

Lab Assistant

Provides support to the Environment Program classes. Assists in lab activities, gathers/maintains lab equipment, drives University vans, serves as a lab research assistant, and completes general office work.

Job Duties:

• Drives University vans for field trips (must possess and maintain a current valid driver’s license as a condition of employment; must also be able to successfully pass any driver background information investigation and any driver education courses required by Risk Management)
• Gathers lab equipment
• Maintains lab equipment
• Teacher’s assistant (helping during class time)
• Assisting in research labs
• Uses effective/current pedagogy to engage students in learning
• Performs data entry
• Uses word processing, spreadsheet, and presentation software
• Updates social media
• Runs errands, files and makes copies
• Other assignments as assigned

Event Planning

Three students interested in event planning and graphic design. This team of students will help create, plan, and organize events, along with designing, advertising, and implementing 5 days’ worth of events for Earth Week held in April 2020. Students will be communicating with on-and off-campus vendors/organizations/departments in order to book events. Along with creating and designing flyers, posters, and advertising on social media, websites, and newspapers, etc. in order to promote/publicize Earth Week events.

Job Duties:

• Organize, plan, design, and implement Earth Week. An environmental student-centered week of events and participate in those events
• Help Director and Assistant with programming, including set up and take down for events
• Work and communicate with local vendors, the Loyola community, faculty, staff, and students
• Excellent customer service skills and willingness to work with on and off-campus vendors/organizations/departments in order to book events
• Design flyers and posters and print them using a poster printer
• Advertise and market events on social media
• Maintain our Earth Week team drive. Share information: notes, schedules, contacts, orders, reservations, etc. 
• Update our vendor contact sheet
• Knowledgeable in word processing, spreadsheet, and presentation software
• Excellent verbal and writing skills
• Familiar with Photoshop to design flyers or posters preferred
• Post material on campus and on social media
• Make copies
• Scan documents
• Other duties as assigned

Description of Film Studies Work-Study Program:

Student-workers have three tasks, listed below in order of importance:

Video Projectionists - show high-definition videos in support of the Film Studies Program and other academic courses in the College of Humanities and Natural Sciences.  Screenings are Monday through Thursday nights.  Students operate in two-person teams.  New workers are paired with experienced students.

Film Researchers- work with the program director in building a comprehensive and computerized database of the program's holdings, enabling the expansion of the screening program for both teachers and students.

Office Staff - keep the program office open during normal university business hours.

Duties include filing, preparing outgoing mail, sorting incoming mail, running errands and assisting the Front Desk when needed.

Federal Work-Study Job Description
Finance and Administration

The following duties will be performed by a Work-Study Student:

1. The student will get the mail from the Post Office on campus on a daily basis and hand-deliver any correspondence that is marked to be delivered.
2. The student will file the Accounts Payable Checks and Purchase Orders in the file room using the filing system that is in place.
3. The student will answer the office phones if needed.
4. The student will assist the office in performing any duties that are assigned.

Desirable qualities in work-study students:

• Reliability. WS students must be at work at their specified times.
• Punctuality. Students must show up on time and leave at their designated time, not earlier.
• Ability to follow directions. Active listening when instructions are given.
• Accuracy in work.
• Pride in work.
• Completion of assigned tasks in a reasonable amount of time.
• Maintain a positive, upbeat attitude toward work.
• Willingness to work. Ask the secretary if there is anything to be done rather than trying to avoid work.
• Courtesy in answering the telephone or inquiries made in the office by professors, students, visitors, etc. Always try to be of help.
• Wakefulness. Sleeping on the job is not permitted.
• Maintain CONFIDENTIALITY of the department. All records, especially student records, are to be held in strict confidence.

Tasks to be done:

• Running errands. Delivering and picking up mail from the post office and central receiving.
• Answering the telephone when the secretary is out of the office.
• Preparing material mechanically, e.g. punching holes, sorting papers, gluing materials, sorting & scanning slides, etc.
• Preparing & mailing packets for the Mexico Program
• Library research.
• Ordering library books as instructed.
• Clipping and sorting newspaper articles.
• Using the Rizograph and Xerox machines.
• Filing.
• Performing other duties that may be required by the Administrative Assistant and professors.

Work/study students assigned to the History Department's Documentary and Oral History Studio will be able to engage in a variety of tasks. The Studio, located in Bobet Hall, Room 444 is home to our video editing and transcription workstations and serves also as equipment storage for our filmmaking gear. Students workers will help make sure the equipment is kept in working condition and that it is stored properly after it has been checked in. Other tasks include transcribing oral history interviews, preparing interviews for closed-captioning, cataloging interviews, and crafting entries on the studio's WordPress site. Hours are flexible. Students should be able to work with minimal supervision. 

The University Honors Program is looking to hire Honors students who are willing and able to perform the following tasks:

• Assist with planning, publicizing, setting up, and taking down events
• Hand-deliver or pick-up mail or other items across campus
• Perform general clerical duties, such as copying, filing, packing, preparing mailings, etc.

There are other opportunities for special projects that can be explored based on any special skills or interests the student brings to the job (research, graphic design, etc.) Most work-study students work 10-15 hours a week during regular business hours (9:00 am – 4:45 pm), on a schedule to be decided upon with the supervisor.

The Department of Human Resources consists of three departments: employment, payroll and benefits. The employment department is responsible for the recruitment and referral of qualified applicants for positions within the University. This department is also responsible for the job placement of work-study students. The payroll department is responsible for processing payroll checks for the entire university, including work-study students. The benefits department is responsible for managing all employee benefits: insurance, retirement, vacation & sick days.

The work-study students in the Department of Human Resources will perform basic clerical jobs for all three departments.

Duties & Responsibilities:

1. Filing applications
2. Delivering and picking up mail
3. Typing envelopes and labels
4. Picking up payroll reports from Information Technology
5. Filing time sheets
6. Filing benefit information
7. Entering insurance payments in the computer
8. Preparing deposit slips
9. 9. Coordinating bulk mailings
10. 10. Performing other duties as assigned by the departments.

Information Technology delivers services to the University community through four groups of professionals: Client Services, Computer Services, Telecommunications and Information Management. Work-Study students will staff one computer lab. Students who wish to be placed in the computer lab should have general knowledge of computers, as they will be required to assist other students using the computer lab.  Students will be expected to keep the lab printers full of paper and toner. Students will also have to straighten the lab during their shift.

The Loyola Intensive English Program (LIEP) is an English as a Second Language program intended to prepare international students for their academic and professional goals. The student selected to fill the work-study position at LIEP can expect to:

• Interact with international students: Assisting with application process (virtually during Covid) and Discussing New Orleans culture and Loyola events (via zoom/skype during Covid)
• Assist with administrative coordination of the office: use of Microsoft Office/Adobe Acrobat, creation of Word, Excel, and PDF Templates, data Entry, email correspondence, digital newsletter creation.
• Assist with management of, and creation of content for, LIEP Social Media

The work-study student will assist in answering telephone calls and filing for the Law Financial Aid Office.

The Loyola Institute for Ministry prepares women and men for ministry and leadership in the church through professional graduate education and through professional continuing education. Students assist LIM administrative assistants. Responsibilities include, but are not limited to: delivering, picking up, and distributing mail twice a day, making campus runs, photocopying, filing, computer work, typing, and answering the telephone. Workers have the opportunity to work in the areas of admissions, course registration, distribution of promotional and educational materials, as well as helping with special events and projects

University Advancement is comprised of several departments, which include:

Advancement Information Services: Students will learn data entry by assisting with alumni database maintenance and updates. Additionally, students will assist with special research projects, filing, mail processing, and scanning documents for digital storage.

Alumni Engagement: Students will assist with special event planning and process mail.

Vice President's Office: Students will learn to prepare check requests, purchase orders, and other university forms for routine processing, filing, mail processing, and photocopying.

The Office of Institutional Research & Effectiveness (OIRE) collects, analyzes, and disseminates data about Loyola University New Orleans. In addition to ensuring that Loyola has uniform and consistent statistical information for official reporting, OIRE also provides planning and assessment support for the university’s decision-makers.

The work-study student(s) in the Office of Institutional Research should be able to work independently, be computer database savvy, detail orientated, self-directed, and have an interest in faculty/work academic life.

LifeGuard

Maintains constant surveillance of patrons in the facility; acts immediately and appropriately to secure the safety of patrons in the event of an emergency.  Provides emergency care and treatment as required until the arrival of emergency medical services. Presents professional appearance and attitude at all times, and maintains a high standard of customer service.  Performs various maintenance duties as directed to maintain a clean and safe facility.  Prepares and maintains appropriate activity reports. Performs miscellaneous job-related duties as assigned.

Customer Service Assistant

Help building managers maintain the safety and security of the building.  Greet staff, recruits, gym patrons, and members of the campus community. Swipe student/staff IDs, scan member tags, and process facility fees.  Complete Hourly headcount.  Complete daily cleaning tasks during shift.  Report broken equipment and any facility issues to the building manager.  Assist the assistant coaches with lowering hoops/screens for practices.  Assist with game-day operations (set up, break down, concessions, film, tickets, table staff).  Routine office tasks: mail runs, answer phones, take messages...etc

Building manager

Supervise day’s logistics and coordinate any special events, tournaments, competitions, games with Assistant AD. Run errands (**send CSAs**) as needed to mail counter, central receiving, financial affairs, bursar’s office, etc. Process transactions related to memberships, parking passes, towel + locker services. Assign CSAs cleaning projects per the shift schedule posted on the board. Log in any lost + found items in the black binder, located in the middle drawer in the safe/first aid room. Using the sign-in sheet, clock in CSAs, building managers, and lifeguards in EZFacility. Log lifeguard shifts on the BM report. Other duties as assigned.

Game Day Operations Staff

Basic Function: Provide support services for all Loyola home athletics events Assist in the set-up and tear down of playing area- including setting up scoring tables, bleachers, and concession stand. This person reports to the Sports Information Director and/or Assistant Director for operations for his/her respective shift.

Specific Duties and Responsibilities:

1. Operate 35/30 second shot clock during men’s and women’s basketball games.
2. Operate scoreboard/game clock during volleyball, men’s and women’s basketball games, and Baseball games.
3. Keep the official scorebook during volleyball, men’s, and women’s basketball games.
4. Track Libero statistics during volleyball matches.
5. Assist volleyball referees by tracking whether a ball is in or out of bounds along the back line.
6. Operate the statistics computer during volleyball, men’s and women’s basketball, and baseball games.
7. Spotter for the statistics computer operator during volleyball and men’s and women’s basketball games.
8. Work the concession stand during all home volleyball and men’s and women’s basketball games. Inventory what is needed after each contest.
9. Sell and take tickets during all volleyball, men’s and women’s basketball, and baseball games.
10. Work as public address announcer during volleyball, men’s and women’s basketball, and baseball games.
11. Sell Wolfpack merchandise and raffle tickets. Work with sponsors, and encourage student participation in promotions.

All positions will help in the general set-up and tear down before and after all athletics home events. All workers must be reliable and enthusiastic. Experience is preferred but not required. Workers must be available on nights and weekends.

Our primary function is to provide international students with whatever assistance they need in adjusting to life in the U.S. and at Loyola. The office serves as a liaison between international students and the various university administrative and departmental offices, agencies of the U.S. government, foreign governments, and private organizations. Work-Study assistants are responsible for assisting in the daily operations of the office. Duties include, but are not limited to: photocopying, filing, and running errands; acting as cultural liaisons, and introducing new students to the campus. We look for students who want to learn more about other cultures and cultural relations and who have the ability to work unsupervised.

The Law School Admissions office needs student workers to perform clerical duties such as filing, typing, making xerox copies, answering the phone, running errands, mailing applications, greeting and answering questions of prospective students, and other tasks assigned by the office personnel.

Students are expected to maintain confidentiality and handle themselves in a professional manner at all times.

The Law School's Office of Career Services assists students and alumni with career counseling and professional development needs. Work-study students assist the Career Services staff with online job postings, advertising and preparation of events and programs, and other general office duties. The office is a high-profile office and commands professional attire and excellent interpersonal communication skills. Faced-paced year-round.

The Law Clinic provides legal services to people in need in Orleans and Jefferson Parishes. The office is staffed by third-year law students under the supervision of Clinical Professors. Students perform mainly clerical duties: Photocopying, filing case materials, collecting and disbursing mail, helping respond to inmate correspondence, answering phones, type, running errands, and sending faxes. Students must be able to carry out their duties with professionalism and confidentiality. Must be able to work for many different people.

The Dean's suite in the Law School needs student workers to assist us with various duties. Responsibilities include: xeroxing, filing, answering the phone, and distributing memos, and helping with various projects that surface throughout the year.

The main purpose of this position is to help the law faculty. Duties include: Greeting guests coming into the office, copying and scanning, sorting mail, preparing photo class rosters and seating charts, assisting with exam preparations, office supplies, and general office assistance.

Circulation Assistant

Title of Position:  Circulation Student Assistant Date:  August 2016

Department:  Law Library

The Circulation Student Assistant reports to the Circulation Coordinator.  In the absence of the Coordinator, the student will report to the Circulation staff member(s) on duty.  

Student Assistants may be asked to work 10-20 hours per week.  Work schedules will be determined by the individual student’s class schedule.  

Basic functions:

• Assist circulation staff in handling routine departmental needs which include, but are not limited to: 
• Assisting library users (checking in/out books and course reserve material)
• Shelving library books and materials 
• Filling copy machines and printers and maintaining the copy rooms and computer labs
• Assist patrons in the operation of the copiers, lab computers, and printers 
• Restocking supplies as necessary

In addition, students will assist staff with the general upkeep of the library.  This involves periodic cleanup of each floor of the library:

• Make sure that the library is in order
• Reshelving books left out by patrons
• Straightening tables and chairs
• And other duties as assigned 

Qualifications: 

The following minimum requirements are established for the position of Circulation Student Assistant:

• Dependable work habits
• A friendly attitude, plus positive interpersonal and communication skills
• Ability to work independently and responsibly with minimal supervision
• Ability to perform detailed tasks while maintaining a high level of accuracy
• Minimal technology skills for operating copiers, lab computers and printers, and circulation software as needed

Job duties: Moderate office work, including regular file scanning, occasional faxing, copying, distribution of exam numbers, and distribution of correspondence to faculty. Regular help with office organization, posting of notices and exam schedules, and assisting with filing required. 

Marketing Assistant -Tell Loyola's story, Gain valuable experience. Get Paid.

The Office of Marketing and Communications is responsible for bringing the innovative and welcoming culture of Loyola University New Orleans to the world. We tell the institution’s story on a global scale so that prospective students can find their next step – and so that the Loyola community gets the recognition it deserves.

We want you, our students, to help us tell that story.

We’re currently recruiting work-study students in the following focus areas:

• Public Relations
• Design
• Copywriting
• Website Production
• Photography
• Social Media

If you’re interested in getting some valuable marketing experience, are studying communications, marketing, or related, and think you’ve got the skills to work with our award-winning, nationally-recognized team in a fully remote role, please contact Rachel Hoormann!

Internship Opportunities - Marketing & Communication Majors (Upperclassmen preferred)

Social Media Intern

Description:

The Office of Marketing and Communications at Loyola University New Orleans is seeking a social media intern to use their creativity and social media knowledge to support the growth and development of Loyola’s social media presence and enhance its overall digital presence.

Duties and Responsibilities:

• Work alongside the digital marketing manager to develop a long-term strategic plan for the three main social media channels (Twitter, Facebook, and Instagram) as well as developing platforms such as Snapchat and Instagram Stories
• Assist with day-to-day social media management tasks including but not limited to weekly copywriting for social media posts; brainstorm fun and creative ideas to target prospective students and engage current students; strategic planning for special events and campaigns throughout the school year
• Develop and maintain a calendar of on-campus events for the purpose of live coverage during the events
• Assist with Facebook Live broadcasts, both pre-production and during the broadcast
• Assist with the pre-and post-production of digital projects including videos and photoshoots

Required Qualifications:

• Junior or senior, mass communication major or related
• Interest in social media, digital marketing, and strategic planning
• Experience with Hootsuite is a plus!
• Photography, video editing, and/or graphic design skills (minimum)
• Solid writing skills
• Basic understanding of social media platforms: Facebook, Instagram, Twitter, Snapchat
• Basic presence (whether personally or professionally) on social media
• Team player but can also work independently
• Excitement and love for Loyola University New Orleans

The selected individuals will work a minimum of 10-15 hours per week with a flexible,  fully remote schedule. If interested, please contact Rachel Hoormann.

Design Intern

Description:

The Office of Marketing and Communications at Loyola University New Orleans is seeking a design intern to use their creativity and graphic design knowledge to support the growth and development of Loyola’s marketing and recruitment efforts across multiple platforms.

Duties and Responsibilities:

• Work alongside the creative team to develop print and web promotional materials for Loyola that fit within the Loyola brand image
• Assist with day-to-day graphic needs for print, web, and social
• Assist in making revisions and resizing existing collaterals
• Assist with creation of promotional materials
• Set up art files for print production

Required Qualifications:

• Junior or senior, art, design, mass communication majors, or related Interest in design, marketing, advertising
• Knowledge of Adobe Creative Suite
• Team player but can also work independently
• Excitement and love for Loyola University New Orleans

The selected individuals will work a minimum of 10 hours per week with a flexible, fully remote schedule. If interested, please contact Rachel Hoormann.

Web Marketing Intern

Description:

The Office of Marketing and Communications at Loyola University New Orleans is seeking a web marketing intern to use their creativity to assist in writing and editing marketing and recruitment materials for the university.

Duties and Responsibilities:

Work alongside the web team to help build sites and maintain content for the official Loyola website

Assist in providing updates to the website from various on-campus clients and programming new pages with code

Required Qualifications:

• Junior or senior, business, computer science, interaction design major or related
• Experience in web development required (HTML, CSS, PHP); experience in Drupal a plus!
• Interest in web development, web design, marketing, advertising, entrepreneurship
• Team player but can also work independently
• Excitement and love for Loyola University New Orleans

The selected individuals will work a minimum of 10-15 hours per week with a flexible schedule. If interested,please contact Rachel Hoormann.

The Department of Mathematical Sciences is located in a lively area on the 5th floor of Monroe Hall and is charged with operating the Mathematics Lab one floor below. The chair's office is the center of activity for university contacts, reports, supplies, mailboxes, related student clubs, and student-faculty events. The office provides supplies to the students; computer labs on both the 4th and 5th floors. Student-workers assist with a broad range of duties. Included are campus errands, supplying paper and toner to the computer labs, shelving journals in the departmental library, and updating hallway bulletin boards. The atmosphere in the chair's office is friendly and cheerful. The orientation is toward service to students.

Assist patrons with the use of instructional equipment in classrooms across campus and in the Library. Help with scanning, video, etc., on the Library’s digital media workstations. Available Hours: Days, evenings, occasional weekends.

• Zoom Assistant - We’re looking for students who can help professors with the new HyFlex model, which involves teaching to students who are in the room physically while simultaneously teaching students attending virtually through Zoom. ZAs will help instructors set up and use classroom instructional equipment. The work will include testing equipment, switching cameras, and hooking up microphones. ZAs will also serve as Zoom moderators, which involves helping the instructor navigate chat questions and comments, facilitating remote participation, and providing technical support to online participants.

Necessary Qualifications:

• Comfortable with using computers and troubleshooting problems.
• Knowledge of PC and Macintosh operating systems and basic software (e.g., MS Office), using the web, etc.
• Experience with Zoom web conferencing system.  Knowledge of various functions including Chat, Raise Hand, Spotlight, etc.
• Experience with audio/video systems, data projection, and other classroom instructional technologies.
• Excellent interpersonal, communication, and writing skills, with clear evidence of ability to interact effectively and cooperatively with faculty, staff, and students.

Desirable Qualifications:

• Experience as a Zoom “Host”
• Experience with video production

Students who wish to be assigned to this department should be serious students of one of the foreign languages taught in the Department of Languages & Cultures.

We are interested in having students who are language majors or language minors. Native speakers with an interest in foreign language acquisition and an ability to tutor their language on all levels are needed. In addition to tutoring, other duties include: assisting in running the lab and specific assigned duties, e.g. tape collection, video collection, and computer assistance.

Duties & Responsibilities

• In general, work-study duties include filing, photocopying, delivering mail, typing, and assisting with the daily functions of the Nursing Department. Immediately after signing in each day, check the work-study file on the student desk for new and daily tasks.
• If the work-study file is empty, students are allowed to study and use the computer in designated areas.
• Students are allowed a 15-minute break to eat lunch. Please approve this through the supervisor.
• Students are expected to wear appropriate clothing, no shorts or tank tops will be permitted.
• Cell phones should be placed on vibrate while in the office. If you should receive a call or have to place a call, please step outside of the office to do so.
• If you are unable to report to work, please notify the supervisor in advance. If you need to rearrange your schedule or schedule time off to study, please let the supervisor know at least one week in advance.

Hours of Operation: M-F, 8:30-4:45

Responsibilities include:

• Assist the Administrative Assistant
• Answering Departmental Phone
• Retrieve and Disperse Mail (Two Times Daily) and Packages
• Pick-ups and Deliveries to All Departments on Campus
• Light Typing and/or Computer Entries
• Mailings
• Research for Faculty (Library)
• Filing
• Xeroxing
• Duplicating and Collating Course Materials
• Miscellaneous

Responsibilities vary on daily basis, but students must understand that it is Work-Study. Some days the whole time scheduled may consist of Work, other days may only be Study and some days may be both (Work and Study), but Work comes first.

The Physical Plant student worker position will involve general office work and light errands such as:

• Answer telephone calls
• Distribute mail
• Pick up packages at Central Receiving
• Data entry
• Filing

The Physics Department Work Study Assistant's basic function is to be of general assistance to the department. Daily duties include:

Assisting the Chair and Office Manager

• Pick up and distribute mail and packages
• Create and maintain spreadsheets
• Assist with updating website
• Create flyers and posters and distribute on campus and post electronically
• Assist professors when needed
• Other duties as assigned

To provide office support to the Department of Political Science with primary support to the Office Manager-On Campus & Remotely.

On-Campus Job Description

• Provides administrative support to the Office Manager, including completion of special projects, reports, correspondence, etc.
• Makes copies for faculty and staff.
• Completes scanning for faculty and staff.
• Checks mail at the campus post office.
• Picks up packages in central receiving.
• Communicate all important issues with the Office Manager at weekly video conference meetings.
• Schedules audio/visual equipment through Media Services website along with any special equipment needed through co-curriculum for faculty classroom needs.
• Assists with the smooth and professional operation of the departments.
• Greets visitors to the departments.
• Maintains a maximum level of confidentiality regarding student records (filing, copying, etc.).
• Follows all policies and protocols of the departments.
• Other duties as assigned.

Office Environment

• Ensures that the atmosphere and physical appearance of the departments is professional and welcoming to all visitors.
• Assures good working conditions for all office equipment.

Qualifications: 

• Proficient in Microsoft Office.
• Must be able to promote a student-centered culture and reinforce teamwork within the department and the university as a whole.

Remote Job Description

• Provides administrative support to the Office Manager, including completion of special projects, reports, correspondence, etc.
• Completes weekly projects via email.
• Consistently check email during scheduled work hours for updated assignments.
• Completes faculty research assignments (indexing, proofreading, etc).
• Communicate all important issues with the Office Manager at weekly video conference meetings.
• Schedules audio/visual equipment through Media Services website along with any special equipment needed through co-curriculum for faculty classroom needs.
• Assure electronic timesheets are completed in a timely manner.
• Follows all policies and protocols of the departments.
• Other duties as assigned.

Qualifications: 

• Proficient in Microsoft Office
• Must be able to promote a student-centered culture and reinforce teamwork within the departments and the university as a whole.

Main Campus - Duties and Responsibilities

• Accept incoming mail and packages
• Deliver mail and package notification slips to all Residence Halls
• Process and secure Accountable Mail
• Hours are from 8:30 - 4:00 - Monday thru Friday
• Average 6 to 8 hours of work per week
• Forward and Return Mail

Broadway Campus - Cabra Mail Room - Duties and Responsibilities

• Accept incoming mail and packages
• Distribute mail and packages for Students, Faculty, and Staff
• Process and secure Accountable Mail
• Hours are 11:00 - 1:45 Monday thru Friday
• Notify students of "Perishable" packages
• Forward and Return Mail

Student Contract Tracer /Health Ambassador (Remote Position)

POSITION SUMMARY:  

The Loyola University New Orleans Student Contact Tracer/Health Ambassador is part of Loyola’s Public Health Team dedicated to supporting and promoting student health and wellbeing during COVID-19 response efforts.  The Student Contact Tracer/Health Ambassador reports to the Public Health Coordinator or designee and collaborates closely with the staff at Student Health Services.  The individual in this position will help identify members of the Loyola community who may have been exposed to others diagnosed with COVID-19.  The individual in this position assists with calling and monitoring of contacts of any member of Loyola’s community diagnosed with COVID-19 at Loyola. 

The individual in this position also helps documents symptom checks and may update a daily tracking dashboard.  The Student Contact Tracer/Health Ambassador is required to follow all scripts, policies, and procedures provided by the Public Health Coordinator and comply with Loyola’s training regarding confidential and protected personal health information. This individual will need to be able to use an electronic health record and a telephone to conduct contact tracing. 

The Student Contact Tracer/Health Ambassador will also help the Public Health Coordinator envision and execute public health education campaigns to help the Loyola community.  

REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY:

1. Classification of sophomore or higher. 
2. Must be able to take and pass the John Hopkins Contact Tracing course
3. Preferred majors: Sociology, Biology, Pre Med, or related major. 
4. Interest in health sciences.  
5. Excellent computer skills; proficient in MS Word, PowerPoint, and Excel, and willingness to learn new programs.
6. High level of organizational skills and proven record of delivering quality results in a timely manner. 
7. Excellent interpersonal skills.
8. Ability to interact professionally with diverse individuals during a time of crisis and distress.
9. Ability to show empathy to distressed individuals.
10. Excellent critical thinking skills and sound judgment.  
11. Ability to ensure compliance with regulations and legal requirements.
12. Ability to maintain confidentiality in all work performed.

Office

Students are responsible for:

• Answer telephone and fax documents
• Create databases and labels
• Prepare and FedEx Board of Trustee materials for board meetings and other matters
• Handle confidential documents and information
• File documents
• Greet visitors
• Work with Microsoft Word, Excel, Outlook, and the internet
• Other responsibilities are given by the Assistant to the President and the Executive Assistant to the President

Professional and Continuing Studies - Office Policies and Guidelines The Office of Professional and Continuing Studies primary function is to provide professional and personal enrichment courses and programs to non-traditional students and through corporate/business partnerships. The duties and responsibilities of the student worker are as follows:

• Clerical duties such as filing, typing, data entry, creating spreadsheets, creating binder packets, making copies, answering the phone, running errands, picking up deliveries, mailing documents, checking mail weekly, greeting guests, maintaining office space, and other general office duties.
• Assist with advertising, social media, and website editing.
• Assist in the preparation of events and programs.
• Assist the Director and Program Coordinator as needed.
• Researching various topics and providing data using Google Suites.
• Knowledge of Google Suites and/or Microsoft Office Suites, Internet, and Outlook.
• Must be organized and detail-oriented.
• Have excellent written and verbal skills.
• Handle confidential documents and information.
• Driven, reliable, punctual, courteous, and honest.
• If all tasks given for the day are completed, the student may work on school assignments with the supervisor’s permission.
• Cell phones should be on vibrate while in the office. If you should receive a call or have to place a call, please step outside of the office to do so.
• Workplace visitors are not allowed. Responsibilities vary on a daily basis, but students must understand that it is Work-Study. Some days the whole time scheduled may consist of work, other days may be studying, and some days may be both (work and study), but work always comes first.

The Office for Writing and Learning Services (OWLS) hires and trains motivated students who are willing to learn how to be excellent peer tutors. A good tutor enjoys working with others and is willing to continually grow as a writer and tutor. Additionally, a tutor should be responsible, punctual, self-directed, and positive.

A peer tutor provides individual and small group tutoring sessions in coursework where the tutor has a demonstrated record of academic achievement. Tutors are responsible for helping students become self-directed and independent learners. To this end, tutors show their peers how to integrate learning strategies to succeed in their academic careers.

Responsibilities include:

• Assist Loyola students who need help
• Providing course-specific tutoring by appointment and on a walk-in basis.
• Maintaining complete and accurate records of tutoring activities.
• Attend training sessions as required
• Being available to greet and respond to all visitors to the center.
• Representing OWLS to the campus community.
• Creating marketing materials to promote OWL’s services
• Maintaining confidentiality of the work in the OWLS.

Provides support to the Psychology department office. Operates office equipment, performs a variety of clerical tasks, and completes general office work.

Job Duties:

• Performs a variety of Internet research functions
• Uses Google suite, word processing, spreadsheet, and presentation software
• Use Canva to create flyers for advertising
• Creates flyers, posters and prints them on the poster printer
• Updates social media
• Updates website after training with the Marketing department
• Helps with our campus and virtual events
• Keeps all bulletin boards organized and up-to-date
• Posts flyers on campus
• Checks for and sorts mail
• Checks office supplies
• Picks up packages
• Runs errands
• Files
• Makes copies
• Performs data entry
• Scans documents
• Sanitizing common areas and workspaces
• Checks levels of sanitizing supplies in Monroe Hall and reports any needed supplies to the office manager
• Other assignments as assigned

PSYCHOLOGICAL SCIENCES ANIMAL VIVARIUM

This student, preferably interested in animal care, will help provide assistance in caring for animals (rats) in our learning lab. 

Job Duties:

• Replenish food and water as needed
• Change and wash cages
• Check health and wellness of animals
• Handle rats in the proper manner as instructed
• Maintain cleanliness of the animal facility
• Act in a mature and responsible manner while caring for animals
• Other duties as assigned

The following duties will be performed by a Work-Study Student:

1. The student will get the mail from the Post Office on campus on a daily basis and hand-deliver any correspondence that is marked to be delivered.
2. The student will file the Accounts Payable Checks and Purchase Orders in the file room using the filing system that is in place.
3. The student will assist the Department of Finance Administration when necessary.
4. The student will assist the office in performing any duties that are assigned.

Office Assistant - Location (Biever Hall Res Life Office and Virtual)

Office Assistants (OA’s) provide virtual and in-person assistance to students, parents, and customers of the Department of Residential Life. OA’s manage parcel inventory, email messaging, text message response, incoming phone calls and messages, appointment scheduling, general office organization, and customer service. OA’s must be familiar with google applications such as sheets, forms, and hangouts. The information discussed with parents and students is often sensitive in nature and requires the utmost professionalism and care. OA’s will receive a high level of supervision and development from their supervisor, the Office Manager of Residential Life. (10-15 hrs/wk - $7.25/hr)

Service & Security Assistant (formally Desk Assistant)-Location (front desk of the assigned building)

Service & Security Assistants (SSA’s) provide general customer service and access management for students living in the residence halls. SSA’s are committed to a high level of service and care to encourage a welcoming environment and home-like feel at each entrance to the residence hall. Additional SSA’s are required to manage access to buildings by checking student ID cards and logging in guests when permitted. SSA’s must also report behavioral concerns when there is a safety issue or an alleged student code of conduct violation such as students being under the influence of drugs or alcohol, excessive noise, prohibited guests, etc. SSA’s will work a minimum of two, four-hour shifts per week: one shift from 9 pm-1 am, and one shift from 1 am-5 pm. Additional security support is provided by Residential Life staff members and Loyola University Police. SSA’ss will receive a high level of supervision and development from their supervisor(s),  Community Director of the assigned building. (8-20 hrs/wk-$10.00/hr)

Social Media Assistants - (Virtual)

Social Media Assistants (SMA’s) provide general social media support to the Department of Residential Life. SMA’s will curate and manage social media postings for both Facebook and social media. SMA’s should have experience using both social media platforms and a willingness to learn more about social media strategy and its opportunity in community and sharing information. SMA’s will receive a high level of supervision and development from their supervisor, the Office Manager of Residential Life. (10 hrs/wk - $7.25/hr)

To provide office support to the Department of Sociology with primary support to the Office Manager - On-Campus & Remotely.

On-Campus Job Description

• Provides administrative support to the Office Manager, including completion of special projects, reports, correspondence, etc.
• Makes copies for faculty and staff.
• Completes scanning for faculty and staff.
• Checks mail at the campus post office.
• Picks up packages in central receiving.
• Communicate all important issues with the Office Manager at weekly video conference meetings.
• Schedules audio/visual equipment through Media Services website along with any special equipment needed through co-curriculum for faculty classroom needs.
• Assists with the smooth and professional operation of the departments.
• Greets visitors to the departments.
• Maintains a maximum level of confidentiality regarding student records (filing, copying, etc.).
• Follows all policies and protocols of the departments.
• Other duties as assigned.

Office Environment

• Ensures that the atmosphere and physical appearance of the departments is professional and welcoming to all visitors.
• Assures good working conditions for all office equipment.

Qualifications: 

• Proficient in Microsoft Office.
• Must be able to promote a student-centered culture and reinforce teamwork within the department and the university as a whole.

Remote Job Description

• Provides administrative support to the Office Manager, including completion of special projects, reports, correspondence, etc.
• Completes weekly projects via email.
• Consistently check email during scheduled work hours for updated assignments.
• Completes faculty research assignments (indexing, proofreading, etc).
• Communicate all important issues with the Office Manager at weekly video conference meetings.
• Schedules audio/visual equipment through Media Services website along with any special equipment needed through co-curriculum for faculty classroom needs.
• Assure electronic timesheets are completed in a timely manner.
• Follows all policies and protocols of the departments.
• Other duties as assigned.

Qualifications: 

• Proficient in Microsoft Office
• Must be able to promote a student-centered culture and reinforce teamwork within the departments and the university as a whole.

Student Conduct Assistant

Prep Student Justice Board and Board of Appeals hearing materials; sit on Board as needed; prep materials for TIX and Student Conduct training; create and manage Student Conduct/Title IX social media handle; redact old reports for training purposes; every semester, dispose of cases more than 7 years old; prepare poster/social media campaign for vaping, alcohol, etc; if in-person - sit at desk and answer phone as needed.

The Student Success Center provides tutoring across the curriculum and a broad range of other academic support services free of charge to all Loyola students. Tutors will work one-on-one with students in a specific subject area. Flexible work hours. Tutors must have a minimum overall GPA and a minimum GPA in the subject area that they tutor and must participate in our tutor training sessions. Work-study students may also be needed to occasionally deliver and pick up accommodated tests across campus.

Function: Under the supervision of the Director of Student Finance, the Student Accounting Clerks assist the full-time staff in the daily operations of the office.

Duties And Responsibilities

• Greets customers in person or by phone and answers questions concerning their student account, which includes analyzing the accounts.
• Inputs transactions and data on the student accounts through the mainframe, including student refund data.
• Assists in preparing accounts for placement to outside collection agencies and attorneys.
• Makes deliveries and pick-ups in other departments as needed.
• Makes copies, files, and types when needed.
• Operates shredding machine to destroy confidential documents as requested.
• Performs other duties as assigned by the Director of Student Finance or any full-time staff member of Student Finance.

Skills And Qualifications

• Must be honest and dependable
• Mathematical Aptitude
• Ability to deal with people rationally and personably
• Must be able to hold in confidence all information obtained on student accounts
• Good customer service skills
• Basic knowledge of Personal Computers and applications
• Ability to use adding machines

Contact Tracing Assistant

Assist Public Health Officer with Contact Tracing

Perfect Work-Study job? Students may say there’s no such thing. The Student Records Office says there is and they want to prove it by providing a work-study experience that has students coming back for more.

With flexible working hours and friendly, helpful co-workers, a work-study student is part of a team that provides top-of-the-line customer service to the university and metropolitan communities. The duties for work-study students include:

1. Light typing, filing, and copying.
2. Answering incoming calls.
3. Mail pick-up/delivery.
4. Writing/filing transcript requests.
5. Learning/utilizing computer programs to input and change data on student records.
6. Assisting office personnel with various other duties as requested.
7. Have Fun!

Office hours are 8:30 a.m.- 4:45 p.m. (Open until 6 p.m. Wednesday evenings) and is located in Marquette Hall, Room 250. For more information, feel free to contact the office at (504) 865-3237.

The Theatre Arts Performance Facilities at Loyola University New Orleans include the 150-seat Marquette Theater and the 70-90-seat Lower Depths Theater. Theatre assistants are hired, mostly through the work study program, to meet the needs of departmental productions and other functions scheduled in the performance facilities.

These theatre assistant positions are different in many ways from typical work-study assignments. Many assistants work a fixed schedule approximately 80% of the time. The remaining workload is dependent upon the schedule of the productions, which may take place in the evenings and on weekends. All assistants are required to attend an orientation meeting the first week of each fall semester. At this meeting, each theatre assistant’s schedule is determined and other important information is given.

Theatre assistants working in the shops, offices, and performance facilities receive lots of on-the-job training, and most become quite proficient in many production aspects of scenery, costuming, lighting, and theatre management.

Theatre Assistant responsibilities include:

• Reporting for work at designated call times
• Keeping stages, storeroom, offices, and other operational areas clean and organized

The department hires work-study students in the following positions.

• Department Office Assistant: Answer telephones; greet visitors; typing; word processing; filing; delivery, pick-up, and distribution of mail; and other duties as required by the administrative assistant and chair. All office assistants are also required to work as ushers during all performances, which consists of some evening and weekend hours.
• Theatre Business Office Assistant: Assist in the publicity and promotion of all departmental productions. Must also work as ushers during all performances, which consists of some evening and weekend hours.
• Technical Assistant: Assist in preparing the theatre productions of the department. May work in all or primarily in one of the following areas: scenic construction, costume preparation, scenic painting, lighting, properties, or sound. Theatre Majors are encouraged to apply.

The Monroe Library seeks responsible and reliable Loyola students to assist faculty and staff. Departments, student responsibilities, and hours of student assistance available are listed below.

Interlibrary Loan (ILL) 

Job Duties and Responsibilities:

• Processing requests from Loyola patrons and outside libraries for materials owned by Loyola.
• Getting acquainted and working with computerized tools to process requests and verify bibliographic information.
• Photocopying, scanning, picking up, delivering mail, and courier deliveries.
• Recordkeeping and detective work in finding those hard-to-find items.
• Perform other duties as may be required by the Interlibrary Loan Coordinator.

Requirements:

• Must be able to work in two hours time blocks or longer.
• Detail-oriented with some computer skills.
• Written and oral communication skills.
• A willing learner and worker with the ability to follow through on assignments

Hours: Monday through Friday 9 am to 5:30 pm"

Learning Commons

Provide circulation, reference, and technology assistance. Check Library materials in and out for patrons and assist with printers.

Available Hours: Sun. 10 a.m.-2 a.m.; Mon.-Thurs. 7 a.m.-2 a.m.; Fri. 7 a.m.-9 p.m.; Sat. 10 a.m.-5 p.m.

Online Learning 

Assist the Online Learning Team with faculty requests for streaming versions of films. Work includes digitizing our DVD collection and may include digitizing with subtitles for foreign language courses.

Available Hours: Mon.-Fri. 8:30 a.m.-4:45 p.m.

Special Collections and Archives

Provide general walk-in reference support for book collections and patron requests. Work on special projects including digitization, exhibitions, and blogging/social media. Preserve, arrange, and describe archive and manuscript collections and university records.

Available hours: Mon. - Fri. 9:00 - 4:30. 

Stacks

Assist in shelving books in the collection. Locate missing materials. Aid in keeping the Library orderly by reshelving materials. Available Hours: Anytime the Library is open.

Technical Services

Basic Function: To assist Interlibrary Loan Coordinator in all aspects of Interlibrary Loan and Document Delivery Services.

Job Duties and Responsibilities:

• Processing requests from outside libraries for materials owned by Loyola, and processing requests from Loyola patrons for materials not owned by the Loyola Libraries.
• Getting acquainted and working with computerized tools to process requests and verify bibliographic information.
• Photocopying, scanning, picking up, delivering mail, and Lanter deliveries.
• Recordkeeping and detective work in finding those hard-to-find items.
• Perform other duties as may be required by the Interlibrary Loan Coordinator.

Requirements:

• Must be able to work in two hours time blocks or longer.
• Detail-oriented with some computer skills.
• Exceptional written and oral communication skills.
• A willing learner and worker with the ability to follow through on assignments

Hours: Monday through Friday 10 am to 5:30 pm

• Receptionist, office assistant, social media assistant, and community ambassador for University Ministry Main Office
• Mail delivery & pick up & running errands
• Answer telephone; Check email for University Ministry; Check website for updates and revisions
• Create fliers for UM advertising; Update UM bulletin boards around campus
• Maintain office cleanliness & order; Water plants in all areas
• Take reservations for Van, Manresa Den & Ignatius Chapel

The University Counseling Center provides mental health services to currently enrolled Loyola students. In addition to one-on-one counseling, the Center sponsors programs on mental health awareness, sexual assault prevention, and a variety of other topics. Located on the second floor of the Danna Student Center, the University Counseling Center works with over 20% of the student body on a yearly basis. Students working for the University Counseling Center have the opportunity to work with a variety of health and mental health outreach campaigns and learn professional skills related to working in the field of counseling.

Requirements:
Availability to work in-person, between 11-1 or 12-2, M--F, at least two days a week.
Ability to maintain confidentiality regarding student contacts.

SUMMARY OF POSITION:  Student Assistants assist University Police Officers with entering parking citations in the database, rarely assisting in parking services office and other non-law enforcement duties as directed by the shift supervisor or the parking coordinator if assigned to parking services.  The position requires the competent use of computers, as well as department vehicles, as needed.

ORGANIZATIONAL RELATIONSHIPS:  Student Assistants report directly to the shift supervisors (Sergeants and/or Corporals) on assigned shifts or to other supervisors if not assigned to university police shift duty such as working in parking services or with the Office Manager. Student Assistants also answer to the department’s Office Manager on establishing work schedules, work assignments where applicable, completion of job assignments, and timesheet records.

DUTIES AND RESPONSIBILITIES:

• Observe and report any illegal or suspicious activity to the Dispatcher on duty, without interfering as part of a safety assessment initiative.
• If assigned to parking services, able to do daily data entry (tickets and permits) using computer skills, assist with departmental deliveries, assorted filing tasks.
• Be observant of all safety hazards such as inoperable lights, unsecured doors, etc., and report these deficiencies to the dispatcher.
• This is a non-enforcement position. Student Assistants must take no police action nor imply in any way that they are police officers.
• Responsible for projecting a positive, community service-oriented attitude.
• Serve as an information source (non-confidential) while interacting with the Loyola community in order to promote crime prevention and safety awareness.
• Observe all vehicles parked in the Loyola University parking garages and parking lots and report any damage.
• Able to operate office machinery as required.
• Other duties as assigned.

QUALIFICATIONS:
Must be a registered student in good standing academically and within the Loyola community; Able to project and display honesty and integrity through personal conduct and reflect a helpful and positive attitude; Must have excellent communication and people skills; Must welcome the cultural diversity found in a University setting; Must be able to offer and demonstrate independent judgment and personal initiative; Must have the ability to exercise tact, diplomacy, and courtesy in communicating with co-workers and the public; Must have the ability to relate to and interact with people of various backgrounds; Supportive of the principles of Catholic, Jesuit higher education and goals of the University; Continued satisfactory performance.

A Student Assistant occupies a position of trust and must maintain confidentiality. Violations of the University or the department’s policies concerning confidentiality are grounds for immediate termination of assigned work-study employment and will subject a student to University discipline.

PHYSICAL REQUIREMENTS: Must be able to sit for long periods of time in one position (e.g. shuttle); This position requires the ability to lift and carry packages, mail, and other supplies as needed; Able to traverse across the campus exteriors and interiors in a timely manner; Must have good communication skills that include both speaking and writing effectively; Must be prepared and capable to sit, walk, and stand for extended periods of times.

Performs a variety of duties that includes but is not limited to: filing, data entry, running errands, basic office work, etc.

As director of the Women’s Resource Center, I have worked with 30 student staff members to develop a vibrant and active center that offers students the opportunity to engage in experiential learning, serve as advocates for survivors of gender violence, and become leaders in the struggle for gender equality. Each student staff member serves on one of our five teams: programming, advocacy, marketing, design, and writing. We plan to add a mentoring and a fundraising team this year. Each team has a leader that coordinates its activities with me. Through this process, students gain substantial experience as they model professionals in fields that interest them and have an opportunity to serve in leadership roles. In addition, they consistently engage in work that fosters the university’s mission to seek social justice and serve others.

Students who choose to work at the center will join one of our existing teams and/or collaborate with the director and returning students to design and develop the new teams. I assign students to the team that interests them the most and allow them to switch teams as they wish.

• Programming Team: develops forums, workshops, and discussions groups, including Take Back the Night in the Fall and our two-week Feminist Festival in the Spring. The team also develops seminars to advance women in fields in which women are underrepresented, including business, STEM, and politics.
• Writing and Art Team: produces a quarterly social justice magazine, Feminist Forum, that explores feminist issues. Team members work as editors, graphic designers, writers, and photographers
• Advocacy Team: develops trained advocates who assist survivors of gender violence. This year, the team will also develop other forms of advocacy work that advances gender equity. Some members of the advocacy team are trained LGBTQ advocates. We hope to expand this program this year.
• Marketing Team: designs and implements plans to publicize the WRC’s activities. The marketing team often coordinates with the writing and art team to develop and implement marketing plans.

In all our work, we seek to emulate the Jesuit ideal of living a life with and for others to create a more just world. I look forward to meeting those of you who are interested in joining the WRC staff. Thank you for your interest.