Purchasing Policies + Procedures Manual

This manual is a guide to the policies and procedures of Loyola University with regard to the
purchase of goods and services. The manual explains the policies and procedures of the University. Such general information is published to ensure the University community's understanding of the purchasing process. It will guide the user to the correct procedures and assist in expediting departmental purchasing.

Download the full text of the Purchasing Policies and Procedures Manual »

Topics covered in the manual include:

  • Authority of procurement
  • University policy
  • Authorized purchase
  • Conflict of interest
  • Fund sources
  • Account numbers
  • Requisition/Purchase Order
  • Selection of Vendors
  • Vendor Numbers
  • Supplier Lists
  • Sales Representatives
  • Catalogs
  • Requests for Bids or Quotation
  • Confidentiality of Quotations
  • Sole Source Purchase
  • Emergency Orders
  • Confirmation Orders
  • Maintenance Agreements/Repairs
  • Purchase Order/Equipment Leases
  • Sales Tax
  • Furniture Assembly
  • Surplus Furniture and Equipment
  • Prepaid Orders
  • Insufficient Funds
  • Overdrawn Accounts
  • Shipping & Receiving
  • Department Pickup from Local Vendor
  • United Parcel Service Charges
  • Invoices
  • Credits
  • Decentralized Copiers
  • Instructions/Central Reproduction Job Order Form
  • Instructions/Check Request Form
  • Supporting Documents
  • Professional Fees
  • Processing Time/Check Request
  • Expense Statement
  • Transfers
  • University Credit Card
  • Travel
  • Petty Cash Reimbursements
  • Periodicals, Subscriptions and Single Book Purchases
  • Catering Policy
  • Insurance Requirement
  • Facility Improvements
  • Budget Account Number – Expenditure Object Codes

Download the full text of the Purchasing Policies and Procedures Manual »