Procurement Services is primarily responsible for negotiating vendor agreements, processing purchase orders and overseeing the bidding process at the University.  The department processes all requisitions and transmits all purchase orders to the University's vendors.  In addition, Procurement approves new vendors, creates vendor files, collects IRS W-9 forms, and the required Certificates of Insurance for all transactions.  


*** END OF THE 20/21 FY INFORMATION ***

The fiscal year will end on Friday, July 30, 2021. The Financial Affairs Office has decided on the following due dates for purchase orders, copy account charges, petty cash reimbursements, check requests and budget transfers to be charged to fiscal year 20-21:                                                                                                          

Office                  Charges                                 Will be accepted until:       

Financial Affairs     budget transfers                             July 30   

                            check requests                                July 30   

Purchasing            purchase order requisitions              May 28

                            purchase order invoices                   July 23

Bursar                  copy account charges                       July 30    

                           petty cash reimbursements              July 23    

                           department deposits                        July 30    

                       *Bursar charges due by 3pm on the 23rd and 30th                                                

Please do not submit FY21-22 budget transfers or check requests to the Financial Affairs Office until Friday, July 23, 2021.

Note:  Please contact the Purchasing Department if an urgent order needs to be placed after May 28, 2021. 

Additional Frequently Asked Questions link at the bottom of this page 


 

Additional areas in Procurement Services:

Central Receiving: is responsible for accepting and processesing all incoming packages for University and notifying departments upon receipt. The department also stores and delivers copy paper and copy machine supplies to those machines maintained via the fleet contract.

Accounts Payable: processes all invoicing received by the University for purchased goods and services.

Travel: is responsible for assisting University Faculty and Staff with any travel arrangements including flight, car or hotel.  In addition,  Travel will train departmental personnel on the use of Concur for the reimbursement of travel or relocation expenses.


Concur Information Page

External Catering: America To Go FAQ

Preferred Award/Trophy/Nametag Vendors 

Preferred Promotional Item Vendors 

Preferred T-Shirt/Screenprinting Vendors 

 

 

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End of the Fiscal Year FAQ.pdf135.92 KB