Campus Security Authorities (CSAs)

 Did you know that by federal law you are a Loyola University Campus Security Authority (CSA)?

 CSA - What does that mean? It doesn’t mean that this email was sent to you in error because you do not work for Public Safety/University Police. So please do not delete this email and read on.

Loyola University, through its Police Department, is required by federal law (CLERY) to report “statistics concerning the occurrence of certain criminal offenses reported to the university police or any official of the institution who has “significant responsibility for student and campus activities”. Your position has been identified by Federal Law and Loyola University as a “Campus Security Authority”.

What is a Campus Security Authority (CSA) and why are you considered one? The definition of “Campus Security Authority”, according to federal law, is as follows: “An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings”. For example, a dean of students and other staff including students who oversee student housing, a student center, or student extra-curricular activities, have significant responsibility for student and campus activities. Similarly, a director/asst. director of athletics, team coaches including volunteers, staff who monitor entrances into Loyola’s facilities and faculty advisors to student groups also have significant responsibility for student and campus activities. A single teaching faculty member is unlikely to have significant responsibility for student and campus activities, except when serving as an advisor to a student group. A physician in a campus health center or a counselor in a counseling center whose only responsibility is to provide care to students are unlikely to have significant responsibility for student and campus activities. Also, clerical staff are unlikely to have significant responsibility for student and campus activities. A CSA does not have to be a paid employee.

Ok, now that you know that you are a Campus Security Authority (CSA) what do you have to do?

#1 The first thing you need to do is to complete annual training in compliance with federal law and mandated by Loyola University who receives federal funding. “All CSAs must receive and complete annual training in the duties, responsibilities and definitions that make up this law.” All public and private institutions of higher education who receive federal funding are subject to serious penalties for noncompliance. A short video training along with a pre/post test is available by clicking on the CSA link below. This link will bring you to the CSA information page where the video can be accessed as you scroll down that page. All CSAs must complete this training by Friday April 8, 2018. This video training should take you approximately 14 minutes to complete. It will explain further what you need to report as a CSA and to whom.

After you complete the video training you will click on the submit button. Your completion will then be electronically verified and documented as being in compliance. Verification and noncompliance will be available to your supervisor, Human Resources and Loyola’s Office of Government & Legal Affairs. Next year you will again be reminded to complete the mandatory training and CSA report.

#2 University police (LUPD) and all CSAs are required to report certain offenses that are reported to you and have occurred on campus, in residence facilities, in non-campus property and on public property. You must complete the attached Reporting Forms whether a crime was reported to you or not in the 2017 calendar year. It just takes a few minutes to complete.

The locations (Clery geography) and specific offenses (Clery crimes) are listed in your video training and defined on the CSA web page (access link below). The CSA reporting form is easy to complete. There is an attached pdf reporting form with instructions on the CSA home page link below.

If no crimes were reported to you, please fill out the top section only. If any of the crimes listed and defined in the attached charts were reported to you in the calendar year 2017, please complete the appropriate sections of the chart. If you don’t know whether the crime was already reported to the Loyola University Police Department (LUPD), please complete the attached form anyway and return it. All forms must be completed and returned no later than 4:45pm on Friday April 6, 2018. It would be very helpful if you could provide the date and the location of the incident. If you don’t know the date it occurred, give the date or timeframe when it was reported to you. If you don’t know the exact location, provide as much information as you have, i.e. occurred in a residence hall, an academic building, on campus or whatever you know that will help university police properly classify the crime. In addition, a brief description of the incident is needed so that it can be classified appropriately in accordance with the crime definitions published by the Federal Bureau of Investigations Uniform Crime Reporting (UCR) program and the National Incident Based Reporting System (NIBRS). As a CSA you are not required to investigate any crime that was reported to you. However, you do need to report it.

Crime reports made to anyone who is defined as a Campus Security Authority should not wait to report that incident to LUPD. If any of the listed Clery crimes are reported to you at any time please call LUPD at (504)865-3434 and complete the attached form and submit it by scanned copy and email it to or via campus mail to LUPD– CSA Box 178.   In addition, the university has a responsibility to notify the campus community about any crimes, not just Clery crimes, that are serious or pose an ongoing threat and as such, Campus Security Authorities are obligated by law to report crimes immediately to LUPD. LUPD will determine whether an ongoing threat exists.

Both the training and the Reporting Form must be completed. It is not optional.   Again, you should complete this training and return the CSA Reporting form by Friday, April 6, 2018.


Murder/Non-Negligent Manslaughter: the willful (non-negligent) killing of one human being by another.  

Negligent Manslaughter: the killing of another person through gross negligence.

Robbery: the taking or attempting to take anything from value of the care, custody or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.

Aggravated Assault: an unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury.  This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm.  It is not necessary that injury result from an aggravated assault when a gun, knife or other weapon is used which could or probably would result in a serious potential injury if the crime were successfully completed.

Burglary: The unlawful entry of a structure to commit a felony or a theft.  For reporting purposes this definition includes: unlawful entry with intent to commit a larceny or a felony; breaking and entering with intent to commit a larceny; housebreaking; safecracking; and all attempts to commit any of the aforementioned.

Motor Vehicle Theft: The theft or attempted theft of a motor vehicle. (Classify as motor vehicle theft all cases where automobiles are taken by persons not having lawful access, even though the vehicles are later abandoned - including joyriding)

Arson: The willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, or personal property of another, etc.

Weapon Law Violations: The violation of laws or ordinances prohibiting the manufacture, sale, purchase, transportation, possession, concealment, or use of firearms, cutting instruments, explosives, incendiary devices, or other deadly weapons.

Drug Abuse Violations: The violation of laws or ordinances prohibiting the production, distribution, and/or use of certain controlled substances and the equipment or devices utilized in their preparation and /or use. The unlawful cultivation, manufacture, distribution, sale pruchase, use, possession, transportation, or importation of any controlled drug or narcotic substance. Arrests for violation of state and local laws, specifically those relating to the unlawful possession, sale use, growing, manufacturing, and making of narcotic drugs.

Liquor Law Violations: The violation of state or local laws or ordinances prohibiting the manufacture, sale, purchase, transportation, possession, or use of alcoholic beverages, not including driving under the influence and drunkenness.

Sex Offenses

Sex-Offense - Any sexual act directed against another person, without the consent of the victim, including instances where the victim is incapable of giving consent. 

A. Rape - Penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim. This offense includes the rape of both males and females.

B. Fondling - The touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances where the victim is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental incapacity.

C. Incest - Incest is sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.

F. Statutory Rape - Statutory Rape is sexual intercourse with a person who is under the statutory age of consent.

New Crime Categories

Beginning with the 2013 Annual Security Report that must be distributed and made available to students, employees, prospective students, and prospective employees by October 1, 2014, each institution must include statistics on the number of incidents of domestic violence, dating violence, and stalking that were reported to campus security authorities or local police agencies.  Institutions must also report these statistics to the U. S. Department of Education (Department) each fall. Section 485(f)(6)(A) specifies that, for the purposes of the Clery Act, these terms have the same meaning as in section 40002(a) of the Violence Against Women Act of 1994.

1. Section 40002(a) defines “domestic violence” as a “felony or misdemeanor crime of violence committed by a current or former spouse of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies [under VAWA], or  by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of  the jurisdiction.”

2. Section 40002(a) defines “dating violence” to mean “violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim; and where the existence of such a relationship shall be determined based on a consideration of the following factors:  the length of the relationship; the type of relationship, and the frequency of interaction between the persons involved in the relationship.”

3. Section 40002(a) defines “stalking” to mean “engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for his or her safety or the safety of others; or- suffer substantial emotional distress.”

Hate Crimes

Loyola University New Orleans is also required to report statistics for hate (bias) related crimes by the type of bias as defined below for the following classifications: murder/non-negligent manslaughter, negligent manslaughter, sex offenses (forcible and non-forcible), robbery, aggravated assault, burglary, motor vehicle theft, arson (see definitions above) and larceny, vandalism, intimidation, and simple assault (see definitions below).

Larceny - Theft: The unlawful taking, carrying, leading, or riding away of property from the possession or constructive possession of another. Attempted larcenies are included. Embezzlement, confidence games, forgery, worthless checks, etc., are excluded.

Vandalism: To willfully or maliciously destroy, damage, deface, or otherwise injure real or personal property without the consent of the owner or the person having custody or control of it.

Intimidation: To unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim to actual physical attack.

Simple Assault: An unlawful physical attack by one person upon another where neither the offender displays a weapon, nor the victim suffers obvious severe or aggravated bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration or loss of consciousness.

If a hate crime occurs where there is an incident involving intimidation, vandalism, larceny, simple assault or other bodily injury, the law requires that the statistic be reported as a hate crime even though there is no requirement to report the crime classification in any other area of the compliance document.

A hate or bias related crime is not a separate, distinct crime, but is the commission of a criminal offense which was motivated by the offender's bias. For example, a subject assaults a victim, which is a crime. If the facts of the case indicate that the offender was motivated to commit the offense because of his bias against the victim's race, sexual orientation, etc... the assault is then also classified as a hate/bias crime.

We are required to report offenses that occur on campus, in residence facilities, in non-campus property and on public property. For the purposes of Clery compliance:


"Campus" means--
            (I) any building or property owned or controlled by an institution of higher education within the same reasonably contiguous geographic area of the institution and used by the institution in direct support of, or in a manner related to, the institution's educational purposes, including residence halls; and
            (II) property within the same reasonably contiguous geographic area of the institution that is owned by the institution but controlled by another person, is used by students, and supports institutional purposes (such as a food or other retail vendor).

"Non-campus building or property" means--
            (I) any building or property owned or controlled by a student organization recognized by the institution; and
            (II) any building or property (other than a branch campus) owned or controlled by an institution of higher education that is used in direct support of, or in relation to, the institution's educational purposes, is used by students, and is not within the same reasonably contiguous geographic area of the institution.

"Public property" means-- all public property that is within the same reasonably contiguous geographic area of the institution, such as a sidewalk, a street, other thoroughfare, or parking facility, and is adjacent to a facility owned or controlled by the institution if the facility is used by the institution in direct support of, or in a manner related to the institution's educational purposes.

CSA Training Video



Thank you for your assistance in complying with this federal law. If you have any questions about this request or you would like to discuss the specifics about an incident, please feel free to contact Captain Pinac at 504-865-3565 or

2017 CSA Letter