Work Study Job Descriptions

Admissions

JOB TITLE: Student Ambassadors - Switchboard Phone Assistant 
DIVISION AND DEPARTMENT: Enrollment Management / Office of Admissions
ESTIMATED HOURS PER WEEK, PER STUDENT: approximately 5-10 hours
RATE OF PAY: minimum wage / student rate
JOB SUMMARY:

Under the general supervision of the Office of Admissions, switchboard phone assistants will answer and direct phone calls to the appropriate counselor or university department. 

ESSENTIAL FUNCTIONS:

  • Answer incoming telephone calls and direct the calls to proper sources within the admissions department; and dispatch calls to other departments within the university.
  • Prepare campus correspondence mailings, emails, errands, and other duties as assigned.
  • Must be willing and able to participate in all campus visit programs (including but not limited to CMFA Fridays & Audition Days, Fall Open House, Junior Open House, LOYNO Saturday Tours, and Admitted Student Days).
  • Be able to conduct required campus tours and participate in special events if needed.
  • All students are required to participate in a training program; and must be able to attend monthly professional development team meetings.

QUALIFICATIONS:

  • Student must be enrolled at Loyola University New Orleans.
  • Student must be awarded Work-Study through Financial Aid and Scholarships.
  • Must maintain at least a 2.5 cumulative GPA.
  • Excellent written and verbal communications skills.
  • A proactive approach to work and conflict resolution.
  • Outstanding attention to details.
  • Must have the ability to work independently and/or as a team member.
  • Must have a strong customer service orientation, the ability to use good judgement, and exercise discretion.
  • Must have excellent professional demeanor, self-motivated and flexible.
  • Dependable, punctual, and good phone etiquette.

REQUIRED (OR PREFERRED) SKILLS, KNOWLEDGE, AND ABILITIES

  • Strong keyboarding skills, working knowledge of microsoft office suite.
  • Working knowledge of basic office equipment and machines.
  • Ability to communicate and work well with a diverse staff and other students.
  • Knowledge of ShoreTel Phone System (or similar system) is a plus.
  • Must be willing to sign a statement of conduct and a statement of confidentiality.

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Biological Sciences

Assisting Professors

  • Aiding in lab preparationMaking various solutions for labs
  • Laboratory upkeep, glassware
  • Making copies
  • Teacher’s assistant (helping during class time)
  • Running errands
  • Assisting in research labs
  • Posting materials

Assisting Lab Coordinator

  • Lab preparation
  • Laboratory maintenance (cleaning glassware, stocking labs, etc.)
  • Equipment inventory & maintenance

Assisting Greenhouse Coordinator

  • Watering plants
  • Greenhouse maintenance (cleaning, restocking, etc.)
  • Repotting plants

Assisting Chairman and Administrative Assistant

  • Retrieving mail and packages
  • Running errands
  • Light office work

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Bursar

The Bursar’s Office uniquely services students, parents and the Loyola campus community.  Student services include analyzing tuition accounts, processing outside scholarships and applying tuition payments by cash, check or e-Check.   The office also accepts deposits for the Loyola Express Card account and answers any inquiries pertaining to the account.

Services for the Loyola campus community include the disbursement of the University’s account payable checks and purchase orders, processing of departmental deposits and maintaining the university’s copy account.

Our office strives to render an atmosphere of excellence in customer relations and accuracy in all administrative endeavors.

Job Duties and Responsibilities:

·         Greets students, parents and campus community in person and by phone
·         Processes cash, checks and e-Check payments received for tuition payments and departmental deposits
·         Assists with the disbursement of the university’s accounts payable checks and purchase orders
·         Balances drawer at end of shift and prepares deposit
·         Makes deliveries and pick-ups in other departments as needed
·         Performs related duties as assigned by the University Bursar or a full-time staff member of the Bursar’s Office

Job Requirements:     

·         Strong customer service skills
·         Business background preferred
·         Responsible and dependable
·         Must maintain level of confidentiality when analyzing student accounts
·         Mathematical aptitude and ability to use or learn the 10-key adding machine
·         Basic knowledge of personal computers and applications

 

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Central Receiving/Purchasing

  • Check in packages with and without purchase order and place courtesy calls to department for pick up
  • Will be trained to use online computer system
  • Filing duties as well as occasional deliveries of priority packages to departments
  • Flexible hours will be available according to the student's schedule.

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Chemistry

Job 1:

The Chemistry Department is looking for responsible students to aid in classroom setup. The student is responsible for helping prepare, setup and breakdown the General and Organic Chemistry labs weekly. Additionally, the student will help maintain the organization of the Chemistry Stockroom. Students majoring or minoring in Chemistry are preferred but it is not a prerequisite. Computer literacy and good organization skills are a plus.

Job 2:

The Chemistry Department is looking for a responsible student to aid the Administrative Assistant. The student will be responsible for helping the Administrative Assistant with odd tasks. This includes but is not limited to: running on campus errands, filing and typing. Computer literacy and good organization skills are a plus.

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College of Nursing and Health

The Dean’s Office of the College of Nursing and Health is responsible for the daily operation of the college.

Student Worker Responsibilities

  • Front desk reception
  • Answering phone and directing questions to appropriate parties
  • Delivery and pickup of mail, packages, and other items
  • Scanning and Filing
  • Data entry
  • Assist with special projects
  • Other duties as assigned

Job requirements

  • Ability to maintain confidentiality
  • Organizational skills
  • Reliable and responsible
  • Working knowledge of or willingness to learn Microsoft Office Suite products

Whelan Children's Center

The Whelan Children's Center offers a high quality childcare program for the children of the faculty, staff, students and alumni of Loyola University New Orleans. The Center, located on Loyola's campus, provides a safe, stimulating, educational environment with a highly qualified, experienced, nurturing staff.

Daily job responsibilities include but not limited to:

  • Assisting lead teacher in daily routines and activites.
  • Assisting children in selecting activities, toileting, washing hands, picking up and storing toys.
  • Clean and disinfect mats, highchairs, chairs, tables after eating and toys daily.
  • Remain alert at all times to possible safety hazards for children and staff.
  • Speak to children in a nurturing, warm friendly positive manner, always using good grammar and positive guidance techniques as instructed.
  • Help children go to sleep by gently rubbing or patting their backs at nap time.
  • Share your talents with children – telling stories, reading books, singing and playing musical instruments, using puppets, actively listening to children.

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Languages & Cultures

JOB PURPOSE:
To assist the administrative assistant with all clerical assignments.

DUTIES AND RESPONSIBILITIES:

Pick up and distribute mail.
Pick up and distribute packages from central receiving.
Copy and assemble materials.
Post flyers.
Maintain Video Library.
Other duties as assigned.

JOB REQUIREMENTS:

Responsible and dependable.
Demonstrate a pleasant and willing attitude.
Be courteous and helpful at all times to faculty, staff and students.
Must report to work as scheduled and on time.
Personal calls and visitors kept to a minimum.

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College of Business

  • Work with faculty in your major on projects and research. This may include data entry on computer, filing, doing research in library, making phone calls, and doing mailings.
  • Answer front desk phones.
  • Make copies for office administrators.
  • Pick up mail twice a day.
  • Distribute mail to faculty/staff mailboxes.
  • Learn computer programs do to spreadsheets, letters, and mass mailings.
  • Help with conferences/meetings as needed.
  • Do campus runs for pick-ups/deliveries to other departments.

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College of Arts & Sciences

Student workers will assist the staff of the Dean's office. Responsibilities include, but are not limited to: delivering, picking up and distributing mail twice a day, making campus runs, photocopying, filing, computer work, typing, and answering the telephone. They will also assist in special projects emanating from the Dean's office.

College of Music & Fine Arts

Students employed at the College of Music may work in the Dean's Office, the electronic music laboratory, or assigned to various professors to assist them as needed.

  • Answer the telephone, transfer calls and take accurate messages; help visitors by directing them, answering their questions politely and hand out requested literature, etc.
  • Take care of sorting, posting and delivering outgoing and incoming mail and packages to and from the post office and central receiving twice a day.
  • Make deliveries around campus, dropping off and picking up materials to and from other departments.
  • Keep all bulletin boards organized and up to date.
  • Xerox copies and programs as requested.
  • Assist Faculty, Administrative Assistant and Receptionist with special projects.
  • Make sure that outer office area is covered when Administrative Assistant and/or Receptionist leave their desk for any length of time.
  • Occasional filing as requested.

Box Office

Students assigned to the Box Office will assist with in-person and telephone tickets sales, monitor guest lists and will call for events, dispense programs, collect tickets, guide patrons to open seating. Must be comfortable working directly with the public and acting as a a liaison between the audience and production.

Work schedule will vary on a weekly basis, depending on our performances, and will include nights, weekends and some weekday hours for box office ticket sales. This is a great way to see all of our plays and concerts for free.

Music Performance Facilities

The Music Performance Facilities at Loyola University New Orleans include the 600-seat Louis J. Roussel Performance Hall and the 400-seat Nunemaker Auditorium. Ten to twelve technical assistants (TAs) are hired, mostly through the federal work study program, to meet the needs of events scheduled in the performance facilities.

These technical assistant positions are different in many ways from typical work study assignments. Technical assistants do not work a fixed schedule each week. The workload is dependent upon the schedule of the performance facilities. Much of the work takes place in the evenings and on weekends. All technical assistants are required to attend a weekly meeting on Tuesdays at 12:30 p.m. At this meeting, each technical assistant's schedule is determined for the week beginning on Tuesdays.

Technical assistant's working in the performance facilities receive lots of on-the-job training, and most become quite proficient in sound system operation, audio recording, lighting console operation, etc.

Teaching assistant responsibilities include:

  • Reporting for work at designated call times
  • Stage and foyer set-up
  • Set-up, operation, and strike of sound reinforcement equipment
  • Digital and analog audio recording
  • Stagelight hanging/focusing
  • Rudimentary computerized lighting console operation
  • Keeping stages, storeroom, and other operational areas clean and organized
  • Set-up, operation, and strike of visual projection equipment (slide, overhead, and VDP)
  • Basic video recording

Office of Diversity & Inclusion

Office of Diversity and Inclusion
Work Study Employment
Contact: Dr. Sybol Anderson | scanders@loyno.edu | 865-2306

Job Description

Work-study positions in the Office of Diversity and Inclusion report to the Chief Diversity Officer and collaborate with other student staff in the Office of Diversity and Inclusion. Work-study employees also interact with students, staff, and faculty from across the University. 

Opportunities are available in the following areas: Office Management, Programming, Marketing and Communications, and Advocacy.

Duties and Responsibilities

Duties include, but are not limited to:

1. Routine office duties such as reception, photocopying, computer work, and running errands.

     2. Meeting and special event conception, planning, coordination, and support.

3. Marketing and communications support, including website and social media maintenance, poster and flyer design, and copy writing.

4. Attendance at meetings of organizations and committees related to diversity, equity, and inclusion.

5. Research related to diversity, equity, and inclusion at colleges and universities, including data collection, analysis, and reporting.

6. Additional tasks and projects assigned by the Chief Diversity Officer.
 

Job Requirements

  1. Professionalism: Must be reliable and dependable, reporting to work, completing assignments, and responding to communications (emails, texts, phone calls) promptly.
  2. Commitment to promoting diversity, equity, and inclusion.
  3. Ability to work during the window and occasional evenings to support diversity-related meetings and events.
  4. Positive attitude and courteousness.
  5. Excellent verbal and written communication skills.
  6. Proficiency in basic computer skills, i.e., word processing, spreadsheets, presentations, web sites, and social media.

Hours

  • 5-10 hours/week – flexible.
  • Occasional evening hours to support special events and meetings.
  • Office staff: Hours are available Monday through Thursday between 9:00 a.m. and 4:30 p.m.

 

Music Industry Studies

Work Study Duties and Requirements

The Work-Study students in Music Industry Studies will assist faculty, staff, and students in a variety of different tasks.
Student workers will report to the Office of the Program Chair of Music Industry Studies.

Duties and Responsibilities:

Daily duties include, but are not limited to, the following:
1. Routine office duties such as photocopying, filing, computer work,
making deliveries, and answering the telephone.
2. Develop databases as assigned.
3. Specific daily tasks and projects as assigned by the Chair and/or
the Office Manager.
4. Assist with special events and programs sponsored by the
Department
5. Other duties as may be required by any Music Industry faculty or
staff member.
6. Specific opportunities are available in the following areas:
Teaching Assistant, MIS Alumni Relations, Event Production,
student company staff, Music Industry website and blog maintenance.

Job Requirements:

1. Ability to handle ones self in a professional manner at all times.
2. Must be reliable and dependable (i.e., report to work and/or
events as scheduled).
3. Demonstrates excellent verbal and written communication skills.
4. Proficient in basic computer skills, i.e., word processing,
spreadsheets, presentations, web sites, and creating/updating
databases.

Radio Station Assistant
Responsible to: Designated Faculty Advisor(s) from College of Music and Fine Arts
Assignments received from: Designated Faculty Advisor(s)
Interacts with: Disc Jockeys, Faculty Advisors, Students
Nature of supervision received: Administrative and Technical

The Radio station assistant will be responsible for assisting with operations of the campus radio station, under the supervision of the faculty advisor(s). Responsibilities include: Cleaning the studio facilities; Auditing programming calendar; Updating the music library; Selling advertising for the station; Exploring community partnerships; Designing promotional materials; Updating websites; Responding to internet inquiries and telephone calls
Qualifications: Basic knowledge of computer usage including Office productivity software (word processing, spreadsheet, and presentations), internet web browsers, and multimedia software (iTunes or equivalent).
DUTIES AND RESPONSIBILITIES
A. Essential Functions
• Cleaning the studio room including all window and counter top surfaces and making sure recordings and papers are tidy
• Maintenance of station appearance by ensuring that chairs, equipment, and microphones stay in their proper positioning
• Management of the station music library system, including renaming files, importing files from external media, converting files to MP3 format, and removing inappropriate or inadequate files.
• Enabling access to the station as needed by providing for doors to be unlocked at specified times.
• Updating internet content including web sites, social networking sites, or community outreach sites that the radio station is engaged in.
• Designing promotional campaigns including producing flyers, banners, internet advertisements, or any other promotional events necessary to maintain listenership
• Respond to internet inquiries and telephone calls

B. Additional Responsibilities
• Supervise the recording of radio promotional spots
• Conduct marketing research and give recommendations based on that research

QUALIFICATIONS
• Basic knowledge of computer usage including Office productivity software (word processing,spreadsheet, and presentations), internet web browsers, and multimedia software (iTunes orequivalent).
• Possession of a cellular phone
• Possession of a Google Mail (aka Gmail) account for calendar and shared document control
Responsible to: Designated Faculty Advisor(s) from College of Music and Fine Arts
Assignments received from: Designated Faculty Advisor(s)
Interacts with: Faculty Advisors, Students
Nature of supervision received: Administrative and Technical

Computer Lab Assistant
The Computer Lab Assistant is responsible for ensuring that students have consistent access to
computer labs, and that basic care and order is maintained in the room at all times.

DUTIES AND RESPONSIBILITIES
Essential Functions
• Maintaining a regular schedule when the room(s) will be open and available for use by students and other stakeholders.
• Ensuring that no trash or debris are brought into or left in the room by users.
• Ensuring that printers and computers are operational at all times, or notifying the supervisor if they are not.
• Being present in the room at all times so as to maintain order and security.
• Assisting with software or application questions when able to do so, or referring users to
specified technical support personnel for help.

QUALIFICATIONS
• Basic knowledge of computer usage including productivity software (word processing,
spreadsheet, and presentations), internet web browsers.
• Possession of a university ID card.
• Possession of a cellular phone that accepts text messages.
• Possession of a Google Mail (aka Gmail) account for calendar and shared document control.

Video Production Office Assistant
Responsible to: Designated Faculty Advisor(s) from College of Music and Fine Arts
Assignments received from: Designated Faculty Advisor(s)
Interacts with: Faculty Advisors, Students
Nature of supervision received: Administrative and Technical
Nature of supervision given and individual(s) or groups supervised:

The Video production assistant will be responsible for assisting with operations of the campus
video production services, under the supervision of the faculty advisor(s). Responsibilities
include: Importing/Ingesting video content; Converting video formats; Editing Video and Audio
using Final Cut Pro X NonLinear Editing software; Exporting videos to DVD, Data discs,
BluRay discs and web sites; Cataloging and archiving video content; Gathering metadata
like credits and names of participants; operating video production equipment like cameras, video
switchers and lighting instruments.

DUTIES AND RESPONSIBILITIES
Essential Functions
• Converting/Importing/Exporting videos to other formats and copying between computers and editing systems.
• Gathering of information such as names and professional titles, song titles and composers, and other textual information for use in credits, lowerthird overlays, and introductions.
• Archiving files, importing files from external media, converting files to appropriate format, and saving files to hard drives and optical media.
• Editing video content for use by internal and external stakeholders.
• Making copies of completed works and designing case artwork.

• Operating cameras, switchers and sound equipment as needed.

B. Additional Responsibilities
• Assist in television studio and field productions as needed.

QUALIFICATIONS
• Basic knowledge of computer usage including productivity software (word processing,
spreadsheet, and presentations), internet web browsers, multimedia software (iTunes or
equivalent), and video editing software such as iMovie, Final Cut Pro, Avid, or similar.
• Possession of a cellular phone that accepts text messages.
• Possession of a Google Mail (aka Gmail) account for calendar and shared document control.

Video Equipment Office Assistant
Must have good basic organizational skills.
Maintains equipment inventory list.
Supervises check-out and check-in of equipment to students in video classes.
Check gear going out and being returned for any damages and/or missing gear or parts.
Organizes and maintains advance schedule for gear bookings throughout semester.
Assists professor in set-up of gear for classes.
Maintains office hours in Avid video editing lab monitoring equipment for student use.
Average 10 hours per week.

Department of Design

Computer Lab & Resource Center Assistant:

The Computer Lab & Resource Center Assistant is responsible for that basic care, and upkeep of all departmental computer labs and printers. This position will also check equipment out to students and oversee the use of professional printing and fabrication equipment within the departments resource center.

Media Lab Assistant:

The 3D Printing and Media Lab Assistant will oversee the use of Media Lab Equipment, managing reservations and orders for the 3D printers and all other equipment available for student use in the Monroe Hall Media Lab. This position is also responsible for the basic upkeep and organization of the Media Lab.


Digital Filmmaking 

Digital Film Equipment Room Assistants: Assist in the organization, preparation, check out and return of film cameras, lighting, sound and other equipment loaned to students during the academic year. Candidates should be comfortable handling delicate and expensive equipment, willing to learn the operation of such equipment, task oriented, team players, and fast learners.

Film Colloquium Assistant: Assist in the organization and support for the weekly meetings of the Digital Filmmaking Program student body. This colloquium features guest speakers, equipment demonstrations, student productions, and other events that require various types of assistance. Candidates should have good communication and organizational and skills. Some technical knowledge of cameras and audio equipment desired but not required.

Class Production Assistants: Assist in the preparation, transportation, setup, and breakdown of equipment and materials used for class training and demonstration. Candidates should be comfortable handling delicate and expensive equipment, willing to learn the operation of such equipment, task oriented, team players, and fast learners. Good organizational and administrative skills are also helpful.

Office Assistants: Assist office staff with various administrative and marketing duties as needed. Candidates should have good organizational and communication skills, knowledge of basic computer software operations, and familiarity with and interest in the creative arts. Social media and web design skills also helpful.

 

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School of Mass Communication

Requirements: Communications majors preferred with some knowledge of Communications facilities. Must be mature and responsible. Must be polite and courteous. Must be dependable and work when scheduled. Must maintain confidentiality. Work study students are assigned clerical and other support duties under the supervision of the administrative assistant. Among the duties they are expected to perform are:

Office Assistant

  • Answer the telephone, transfer calls and take accurate messages; help visitors by directing them, answering their questions politely and hand out requested literature, etc.
  • Take care of sorting, posting and delivering outgoing and incoming mail and packages to and from the post office and central receiving twice a day.
  • Take newspapers and magazines to the department reading room and organize.
  • Make deliveries around campus, dropping off material to other departments and picking up materials from other departments.
  • Keep all bulletin boards organized and up-to-date.
  • Drop off and pick up materials from central reproduction, make xerox copies, collate and staple as required.
  • File materials for the department as directed.
  • Develop databases as assigned.
  • Assist faculty and administrative assistants with special projects.

Equipment Room Operator

Employee will work in the SMC equipment room between the hours of 9:00am and 5:00pm M-F.  They will be responsible for checking equipment out to students for various classes, ensuring that all checkout are properly documented in the checkout system, accounting for all items checked out to students, and assuring that the equipment is in working order when it is issued and when it is returned.  Employee will preform various organizational and maintenance tasks related to equipment management.  Employee will enforce and adhere to all equipment room policies and procedures, and will report any missing equipment or abuse of the checkout policy to the supervisor immediately.

Computer Lab Assistant

Employee will assist in managing the School of mass Communication computer labs.  Duties will include stocking all printers with toner and paper, cleaning all computers regularly, and assisting students and faculty with various use issues like passwords and printing problems.  Employee will assist the Technology Coordinator in maintaining the computer systems including installing software,  deleting files and cleaning up hard drives,  and changing settings as directed.   Employee will be trained on all operations, and it is not expected that they will have experience in IT.  Basic computer skills and familiarity needed.

Technology Assistant

Employee will assist the Technology Coordinator with tasks associated with maintaining the network, production studio,  cameras, microphones, mixers and other technology in the department.  Experience with some or all of this technology is beneficial but not required.  Employee will be taught how to do tasks before asked to preform them.  Employee may conduct basic training of other students in the proper operation of camera and microphones and other equipment in the studio, and will assist students in the use of technology in various areas in the department.

Student Media - Maroon

Students assist in the production of the on-campus media, including The Maroon, The Wolf, The Maroon Online and The Maroon Minute. Students may serve in the news gathering capacities working as a reporter, photographer, designer, editor or in any other newsroom job. They may also assist in the online and technical production side. Students may also work in the business office. 

 

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University Counseling Center

The University Counseling Center offers personal and career counseling to students. In addition to one-on-one counseling, the Center sponsors programs on alcohol awareness, sexual aggression prevention, and a variety of career related topics. The Center holds many large events during the year including career fairs, Health & Wellness Week, and Take Back the Night. Located on the second floor of the Danna Student Center, the University Counseling Center works with over 40% of the student body on a yearly basis. Students working for the University Counseling Center have the opportunity to work with a variety of advertising campaigns, help maintain our career resource library, and get to be the first to see all the great Summer Jobs.

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Criminal Justice

The Department of Criminal Justice offers both a Bachelor's degree and a Master's degree in Criminal Justice.. Work-Study students assist full-time staff in daily office operations. Responsibilities vary on daily bases, but students must understand that they have been hired for “Work-Study”. Whenever they are needed, they must be ready for work; when not working, they will be studying.

Job Requirements:

  1. Maintain confidentiality and handle themselves in a professional manner at all times.
  2. Be responsible and dependable (i.e., report to work as scheduled);
  3. Demonstrate a pleasant and willing attitude;
  4. Demonstrate strong customer service skills;
  5. Possess or be willing to learn basic computer skills, i.e., word processing, spreadsheets, presentations, and, possibly, creating/updating databases.

Job duties and responsibilities: Responsibilities include, but are not limited to

  1. Delivering/picking up and distributing mail;
  2. Making deliveries and pick ups in other departments;
  3. Routine office duties such as photocopying, filing, computer work/typing, mailing information to potential prospective students, and answering the telephone;
  4. Special projects emanating from the Director’s and/or the Assistant to the Director’s office;
  5. Research various topics using the Internet and the university library;
  6. Assist with special events and projects;
  7. Run official errands (on the Main and Broadway campuses only) and other duties as may be required by the faculty or staff.

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Department of Counseling

Information and Job Description

Thank you for your interest in working in our department.  The Department of Counseling offers a Master of Science degree in Counseling.  It is one of the seven academic graduate programs offered at Loyola.  We are located in Mercy Hall, Room 210.  Our office is often confused with the Counseling Center, where students may go to speak with a counselor. 

We are flexible but require responsibility and dedication to the hours you spend working with us. Work hours are scheduled between 8:30 a.m. and 5:30 p.m. M-F.

In general, work-study duties will include:
 Answering phones
 Making copies
 Picking up and distributing mail
 Hand deliveries around campus
 Data entry in excel spreadsheet
 Re-typing documents for Professors
 Help with conferences/meetings as needed
 Organizing supply closet

If you have any question please contact me at 504-864-7848; dhwhitfi@loyno.edu; or stop by Mercy Hall 210.

Student Life & Ministry

Student Life & Ministry acts as a foundation for the development of positive and progressive student participation in university life. The Danna Student Center is a place where students as well as other members of the university community may come together and interact with a sense of unity. As an office assistant, you are an important part of the Student Life & Ministry team as you are the first point of contact for all students, faculty, staff, and guests visiting the office. In Student Life & Ministry we strive to provide quality guest service, assist with questions, address guest needs as best as possible, and help facilitate student involvement on campus.

Reception Area Office Attendant: Assist the Administrative Assistant with general office administration. Duties include: Greet incoming guests, answer telephones, photocopying and maintenance of copy machine, deliver and pick up mail, run errands on campus, assist with meeting room set-ups including media, light typing, filing and word processing, and other duties as assigned. Must like working with public, be dependable and willing to work flexible hours.

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English

Work-Study student will assist faculty, staff, and students. Job responsibilities include: Answer telephones, greet visitors in a courteous and professional manner, photocopying, delivering, picking-up and distributing mail, light typing & filing, and running errands and other duties as may be required by the faculty or staff.

Must have the potential and desire to learn the daily functions of the office. Must be dependable.

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Environment Program

Office

Provides support to the Environment Program office. Operates office equipment, performs a variety of clerical tasks, and completes general office work.

Job Duties:

  • Performs a variety of Internet research functions
  • Uses word processing, spreadsheet, and presentation software
  • Knowledge of Photoshop would be helpful but not mandatory
  • Updates social media
  • Creates flyers, posters and prints them on the poster printer
  • Updates manual and brochure
  • Keeps all bulletin boards organized and up-to-date
  • Checks for and sorts mail
  • Runs errands
  • Posts materials
  • Files
  • Makes copies
  • Performs data entry
  • Scans documents
  • Updates listserv
  • Other assignments as assigned

Lab Assistant

Provides support to the Environment Program classes. Assists in lab activities, gathers/maintains lab equipment, drives University vans, serves as a lab reseach assistant, and completes general office work.

Job Duties:

  • Drives University vans for field trips (must possess and maintain a current valid driver’s license as a condition of employment; must also be able to successfully pass any driver background information investigation and any driver education courses required by Risk Management)
  • Gathers lab equipment
  • Maintains lab equipment
  • Teacher’s assistant (helping during class time)
  • Assisting in research labs
  • Uses effective/current pedagogy to engage students in learning
  • Performs data entry
  • Uses word processing, spreadsheet, and presentation software
  • Updates social media
  • Runs errands, files and makes copies
  • Other assignments as assigned

Event Planning

Provide support to the Environment Program office. Help organize, set up, and participate in Environment Program events. Publicize events and environmental topics on social media and complete general office work.

Job Duties:

  • Organize/plan environmental student-centered events and participate in those events (ex. Earth Week, Grow with ENVA, Environmental Roundtables)
  • Help Director and Assistant with programming, setting up for events
  • Work and communicate with the Loyola community, faculty, staff and students
  • Update social media
  • Set up and maintain a bi-weekly work schedule for the Earth Week committee and take notes
  • Knowledgeable in word processing, spreadsheet, and presentation software
  • Familiar with Photoshop to design flyers or posters preferred
  • Design flyers and posters and print them using a poster printer
  • Post material
  • Make copies
  • Scan documents
  • Other assignments as assigned

 

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Film Studies

Description of Film Studies Work-Study Program:

Student workers have three tasks, listed below in order of importance:

Video Projectionists - show high definition videos in support of the Film Studies Program and other academic courses  in the College of Humanities and Natural Sciences.  Screenings are Monday through Thursday nights.  Students operate in two person teams.  New workers are paired with experienced students.

Film Researchers- work with the program director in building a comprehensive and computerized database of the program's holdings, enabling the expansion of the screening program for both teachers and students.

Office Staff - keep the program office open during normal university business hours.

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Financial Aid

Duties include filing, preparing outgoing mail, sorting incoming mail, running errands and assisting the Front Desk when needed.

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Financial Affairs

Federal Work Study Job Description
Finance and Administration

The following duties will be performed by a Work Study Student:

  1. The student will get the mail from the Post Office on campus on a daily basis and hand deliver any correspondence that is marked to be delivered.
  2. The student will file the Accounts Payable Checks and Purchase Orders in the file room using the filing system that is in place.
  3. The student will answer the office phones if needed.
  4. The student will assist the office in performing any duties that are assigned.

 

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History

Desirable qualities in work study students:

  • Reliability. WS students must be at work at their specified times.
  • Punctuality. Students must show up on time and leave at their designated time, not earlier.
  • Ability to follow directions. Active listening when instructions are given.
  • Accuracy in work.
  • Pride in work.
  • Completion of assigned tasks in a reasonable amount of time.
  • Maintain a positive, upbeat attitude toward work.
  • Willingness to work. Ask the secretary if there is anything to be done rather than trying to avoid work.
  • Courtesy in answering the telephone or inquiries made in office by professors, students, visitors, etc. Always try to be of help.
  • Wakefulness. Sleeping on the job is not permitted.
  • Maintain CONFIDENTIALITY of the department. All records, especially student records, are to be held in strict confidence.

Tasks to be done:

  • Running errands. Delivering and picking up mail from post office and central receiving.
  • Answering the telephone when the secretary is out of the office.
  • Preparing material mechanically, e.g. punching holes, sorting papers, gluing materials, sorting & scanning slides, etc.
  • Preparing & mailing packets for the Mexico Program
  • Library research.
  • Ordering library books as instructed.
  • Clipping and sorting newspaper articles.
  • Using the Rizograph and Xerox machines.
  • Filing.
  • Performing other duties that may be required by the Administrative Assistant and professors.

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Documentary and Oral History Studio

Work/study students assigned to the History Department's Documentary and Oral History Studio will be able to engage in a variety of tasks. The Studio, located in Bobet Hall, Room 444 is home to our video editing and transcription workstations and serves also as equipment storage for our filmmaking gear. Students workers will help make sure the equipment is kept in working condition and that it is stored properly after it has been checked in. Other tasks include transcribing oral history interviews, preparing interviews for closed-captioning, cataloging interviews, and crafting entries on the studio's Wordpress site. Hours are flexible. Students should be able to work with minimal supervision. 

 

Honors

The University Honors Program is looking to hire Honors students who are willing and able to perform the following tasks:

• Assist with planning, publicizing, setting up and taking down events
• Hand-deliver or pick-up mail or other items across campus
• Perform general clerical duties, such as copying, filing, packing, preparing mailings, etc.

There are other opportunities for special projects that can be explored based on any special skills or interests the student brings to the job (research, graphic design, etc.) Most work study students work 10-15 hours a week during regular business hours (9:00am – 4:45pm), on a schedule to be decided upon with the supervisor.

Human Resources

The Department of Human Resources consists of three departments: employment, payroll and benefits. The employment department is responsible for the recruitment and referral of qualified applicants for positions within the University. This department is also responsible for the job placement of work-study students. The payroll department is responsible for processing payroll checks for the entire university, including work-study students. The benefits department is responsible for managing all employee benefits: insurance, retirement, vacation & sick days.

The work-study students in the Department of Human Resources will perform basic clerical jobs for all three departments.

Duties & Responsibilities:

  1. Filing applications
  2. Delivering and picking up mail
  3. Typing envelopes and labels
  4. Picking up payroll reports from Information Technology
  5. Filing time sheets
  6. Filing benefit information
  7. Entering insurance payments in the computer
  8. Preparing deposit slips
  9. 9. Coordinating bulk mailings
  10. 10. Performing other duties as assigned by the departments.

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Information Technology

Information Technology delivers services to the University community through four groups of professionals: Client Services, Computer Services, Telecommunications and Information Management. Work-Study students will staff three computer labs. Students who wish to be placed in the computer labs should have general knowledge of computers, as they will be required to assist other students using the computer labs. Some basic computer training will be available to students who staff these labs. Work-Study students will be able to expand their own computer knowledge and gain valuable on-the-job training in the use, configuration and management of technology.

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Intensive English

The Loyola Intensive English Program (LIEP) is an English as a Second Language program intended to prepare international students for their academic and professional goals. The student selected to fill the work-study position at LIEP can expect to:

·         Interact with international students:

o   Assisting with application process

o   Discussing New Orleans culture and Loyola events

·         Assist with administrative coordination of the office, which includes:

o   Use of Microsoft Word, Excel, and Adobe Acrobat

o   Creation of Word, Excel, and PDF Templates

o   Data Entry

o   Filing

o   Some email correspondence

o   Compilation of email/address lists for newsletters

·         Assist with management of program social media:

o   Facebook/Twitter/Hoot Suite

o   YouTube

·         Assist with photo and video production for the program:

o   Photography of LIEP social events/projects

o   Videography of LIEP student videos

o   Editing of video and photos in Photo Shop and iMovie

Law Financial Aid

The work study student will assist in the answering of telephone calls and filing for the Law Financial Aid Office.

Loyola Institute for Ministry

The Loyola Institute for Ministry prepares women and men for ministry and leadership in the church through professional graduate education and through professional continuing education. Students assist LIM administrative assistants. Responsibilities include, but are not limited to: delivering, picking up and distributing mail twice a day, making campus runs, photocopying, filing, computer work, typing, and answering the telephone. Workers have the opportunity to work in the areas of admissions, course registration, distribution of promotional and educational materials, as well as helping with special events and projects

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Institutional Advancement

Institutional Advancement is comprised of several departments, which include:

Advancement Information Services: Students will learn data entry by assisting with alumni database maintenance and updates. Additionally, students will assist with special research projects, filing, mail processing, and scanning documents for digital storage.

Alumni Engagement: Students will assist with special event planning and process mail.

Vice President's Office: Students will learn to prepare check requests, purchase orders and other university forms for routine processing, filing, mail processing and photocopying.

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Institutional Research Assistant

The Office of Institutional Research & Effectiveness (OIRE) collects, analyzes, and disseminates data about Loyola University New Orleans. In addition to ensuring that Loyola has uniform and consistent statistical information for official reporting, OIRE also provides planning and assessment support for the university’s decision-makers.

The work-study student(s) in the Office of Institutional Research should be able to work independently, be computer database davvy, detail orienteed, self directed, and have an interest in faculty/work academic life.

 

Intercollegiate Athletics 

Life Guard

Basic Function: Oversee operations of the facility during shift. This position is a part-time staff position and reports directly to the Assistant Director of the University Sports Complex.

Specific Duties and Responsibilities:

  1. Oversees all functions and activities of the Service Area and Natatorium.
  2. Enforce all facility policies and procedures during shift.
  3. Supervise ID check, court reservations, and equipment checkout.
  4. Assist in maintaining an inventory of equipment in the Service Area. Set up nets and equipment.
  5. Responsible for cash register during shift.
  6. Monitor and inspect all facility areas regularly for cleanliness and do general pick up; report all maintenance problems to the Associate Director on the Building Manager’s Report: take participation counts, launder towels and do Locker Room checks.
  7. Maintain an awareness of scheduled departmental activities and be willing and able to disseminate information.
  8. Obtain information for Incident Reports and Injury Reports and administer first aid when necessary.
  9. Open/close the facility and insure that the facility and equipment are operational for the upcoming shift.
  10. Responsible for shift coverage if someone does not show or calls in sick.
  11. Open and close doors for groups or individuals that have various rooms reserved. This includes making sure the room is clean and set up properly.
  12. Responsible for hourly building rounds and total security of the Loyola University Sports Complex.
  13. Check all rooms and courts for proper footwear, and verify that the activity taking place is appropriate for the area.
  14.  Attend the annual Athletics and Wellness Staff Orientation and regularly scheduled staff meetings.

Customer Service Assistant

Basic Function: Provide support services to patrons and assist in the overall operation of the University Sports Complex. This person reports directly to the Assistant Director and /or Building Manager for his/her respective shift.Specific Duties and Responsibilities:

  1. Greet each patron entering the Loyola University Sports Complex.
  2. Check all persons upon entrance to facility for appropriate I.D and correct membership status.
  3. Assist visitors by answering questions about membership, facility and all other Athletics and Wellness programs and services.
  4. Enforce all Facility Rules and Regulations.
  5. Check out sports equipment for use in facility.
  6. Take telephone and walk-in reservations for racquetball and tennis courts.
  7. Process daily guest passes to guests of members.
  8. Launder towels as needed.
  9. Route departmental telephone calls to appropriate offices.
  10. Report all injuries and incidents to the Building Manager on duty immediately.
  11. Perform assigned special projects.
  12. Attend the annual Athletics and Wellness Staff Orientation and regularly scheduled staff meetings.
  13. Perform other responsibilities as assigned by the Building Manager.

Facility Monitor

Basic Function: Provide support services to patrons and assist in the overall operation of the University Sports Complex. This person reports directly to the Building Manager for his/her respective shift.

Specific Duties and Responsibilities:

  1. Wipe down all machines on the 6th floor on the half-hour.
  2. Responsible for running errands as needed.
  3. Check patrons for proper footwear throughout facility.
  4. Enforce all Facility Rules and Regulations.
  5. Able to disseminate policy and procedure to any and all patrons.
  6. Hourly Restroom Checks.
  7. Maintaining patron / student counts throughout entire facility.
  8. Enforce time limits for machines utilized during busy times.
  9. Give tours to new students and / or patrons.
  10. Report all injuries and incidents to the Building Manager on duty immediately.
  11. Attend the annual Athletics and Wellness Staff Orientation and regularly scheduled staff meetings.

Game Day Operations Staff

Basic Function: Provide support services for all Loyola home athletics events Assist in the set-up and tear down of playing area- including setting up scoring tables, bleachers, and concession stand. This person reports to the Sports Information Director and/or Assistant Director for operations for his/her respective shift.

Specific Duties and Responsibilities:

  1. Operate 35/30 second shot clock during men’s and women’s basketball games.
  2. Operate scoreboard/game clock during volleyball, men’s and women’s basketball games and Baseball games.
  3. Keep the official scorebook during volleyball, men’s and women’s basketball games.
  4. Track Libero statistics during volleyball matches.
  5. Assist volleyball referees by tracking whether a ball is in or out of bounds along the back line.
  6. Operate the statistics computer during volleyball, men’s and women’s basketball, and baseball games.
  7. Spotter for the statistics computer operator during volleyball and men’s and women’s basketball games.
  8. Work the concession stand during all home volleyball and men’s and women’s basketball games. Inventory what is needed after each contest.
  9. Sell and take tickets during all volleyball, men’s and women’s basketball, and baseball games.
  10. Work as public address announcer during volleyball, men’s and women’s basketball and baseball games.
  11. Sell Wolfpack merchandise and raffle tickets. Work with sponsors, and encourage student participation in promotions.

All positions will help in the general set-up and tear down before and after all athletics home events. All workers must be reliable and enthusiastic. Experience is preferred but not required. Workers must be available on nights and weekends.

 

Center for International Education

Our primary function is to provide international students with whatever assistance they need in adjusting to life in the U.S. and at Loyola. The office serves as liaison between international students and the various university administrative and departmental offices, agencies of the U.S. government, foreign governments, and private organizations. Work-Study assistants are responsible for assisting in the daily operations of the office. Duties include, but are not limited to: photocopying, filing, and running errands; act as cultural liaisons and introduce new students to the campus. We look for students who want to learn more about other cultures and cultural relations and who have the ability to work unsupervised.

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College of Law Admissions

The Law School Admissions office needs student workers to perform clerical duties such as filing, typing, making xerox copies, answering the phone, running errands, mailing applications, greeting and answering questions of perspective students and other tasks assigned by office personnel.

Students are expected to maintain confidentiality and handle themselves in a professional manner at all times.

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College of Law Career Services

The Law School's Office of Career Services assists students and alumni with career counseling and professional development needs. Work study students assist the Career Services staff with on-line job postings, advertising and preparation of events and programs, and other general office duties. The office is a high profile office and commands professional attire and excellent interpersonal communication skills. Faced-paced year round.

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Stuart H. Smith Law Clinic & Center for Social Justice

The Law Clinic provides legal services to people in need in Orleans and Jefferson Parishes. The office is staffed by third year law students under the supervision of Clinical Professors. Students perform mainly clerical duties: Photocopying, file case materials, collect and disburse mail, help respond to inmate correspondence, answer phones, type, run errands, and send faxes. Students must be able to carry out their duties with professionalism and confidentiality. Must be able to work for many different people.

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College of Law - Office of Skills and Experiential Learning

The Office of Skills & Experiential Learning (OSEL) houses the law school’s Externship Program and Skills Curriculum. Work study students primarily assist with administrative and logistical duties associated with the hosting of skills courses, trainings taught by outside practitioners and judges that are scheduled sometimes multiple times a week. Duties include drafting and sending correspondence, creating print and digital flyers, setting up and breaking down the room, and filing paperwork related to the trainings. Work study students also assist with the administrative duties related to externships, including preparing correspondence sent to external placement organizations.This is an excellent setting for students who wish to be exposed to many different types of legal practice.

College of Law - Dean

The Dean's suite in the Law School needs student workers to assist us with various duties. Responsibilities include: xeroxing, filing, answering the phone, and distributing memos, and helping with various projects that surface throughout the year.

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College of Law - Faculty

The main purpose of this position is to help the law faculty. Duties include: Greeting guests coming into office, copying and scanning, sorting mail, preparing photo class rosters and seating charts, assisting with exam preparations, office supplies, and general office assistance.

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Law Library

Circulation Assistant

Title of Position:  Circulation Student Assistant Date:  August 2016

Department:  Law Library

The Circulation Student Assistant reports to the Circulation Coordinator.  In the absence of the Coordinator, the student will report to the Circulation staff member(s) on duty.  

Student Assistants may be asked to work 10-20 hours per week.  Work schedules will be determined by the individual student’s class schedule.  

Basic functions:

Assist circulation staff in handling routine departmental needs which includes, but is not limited to: 

Assisting library users (checking in/out books and course reserve material)

Shelving library books and materials 

Filling copy machines and printers and maintaining the copy rooms and computer labs

Assist patrons in the operation of the copiers, lab computers and printers 

Restocking supplies as necessary

In addition, students will assist staff with general upkeep of the library.  This involves periodic cleanup of each floor of the library:

Making sure that the library is in order

Reshelving books left out by patrons

Straightening tables and chairs

And other duties as assigned 

Qualifications: 

The following minimum requirements are established for the position of the Circulation Student Assistant:

Dependable work habits

A friendly attitude, plus positive interpersonal and communication skills

Ability to work independently and responsibly with minimal supervision

Ability to perform detailed tasks while maintaining a high level of accuracy

Minimal technology skills for operating copiers, lab computers and printers, and circulation software as needed

 

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Law Records

Job duties: Moderate office work, including regular file scanning, occasional faxing, copying, distribution of exam numbers, and distribution of correspondence to faculty. Regular help with office organization, posting of notices and exam schedules, and assisting with filing required. 

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Marketing and Communications

This position may be of interest to any Work Study-eligible student who is interested in a career in journalism, public relations, creative services (including web), or marketing as it will offer basic experience with the inner workings of these areas.

Duties to include:

Researching and writing articles and smaller profiles for the university magazines and content for the magazine website. In addition, this position will assist with project management and organization, internet and media reports, data entry, proofing, light clerical, and any other support duties as requested.

Qualifications:

·         A Loyola student in good academic standing

·         Eligible for Work Study

·         Experience researching and writing articles for print and web, including interviewing subjects

·         Organized and detail-oriented

·         Driven, reliable, punctual, courteous, and honest

·         Available 10+ hours per week or as allowed by Work Study.

Office of Marketing + Communications is located in Greenville Hall, Broadway Campus.

 

Mathematical Sciences

The Department of Mathematical Sciences is located in a lively area on the 5th floor of Monroe Hall, and is charged with operating the Mathematics Lab one floor below. The chair's office is the center of activity for university contacts, reports, supplies, mailboxes, related student clubs and student-faculty events. The office provides supplies to the students; computer labs on both the 4th and 5th floors. Student workers assist with broad range of duties. Included are campus errands, supplying paper and toner to the computer labs, shelving journals in the departmental library, and updating hallway bulletin boards. The atmosphere in the chair's office is friendly and cheerful. The orientation is toward service to students.

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Mathematics Center

The center offers free peer-to-peer tutoring in mathematics. It has evolved into a multimedia resource center for all Loyola math students. The Mathematics Center is used by chemistry, biology, and other majors as well.

Well-qualified student assistants provide one-on-one tutoring in undergraduate math courses. Textbooks, instructor's manuals, and other reference materials are on site for most undergraduate math courses taught at Loyola.

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Ross Foreign Language Center

Students who wish to be assigned to this department should be serious students of one of the foreign languages taught in the Department of Languages & Cultures.

We are interested in having students who are language majors or language minors. Native speakers with an interest in foreign language acquisition and an ability to tutor their language on all levels are needed. In addition to tutoring, other duties include: assisting in running the lab and specific assigned duties, e.g. tape collection, video collection, and computer assistance.

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School of Nursing

Duties & Responsibilties

  • In general, work-study duties include filing, photocopying, delivering mail, typing and assisting with the daily functions of the Nursing Department. Immediately after signing in each day, check the work-study file on the student desk for new and daily tasks.
  • If the work-study file is empty, students are allowed to study and use the computer in designated areas.
  • Students are allowed a 15-minute break to eat lunch. Please approve this through the supervisor.
  • Students are expected to wear appropriate clothing, no shorts or tank tops will be permitted.
  • Cell phones should be place on vibrate while in the office. If you should receive a call or have to place a call, please step outside of the office to do so.
  • If you are unable to report to work, please notify the supervisor in advance. If you need to rearrange your schedule or schedule time off to study, please let the supervisor know at least one week in advance.

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Philosophy

Hours of Operation: M-F, 8:30-4:45

Responsibilities include:

  • Assist the Administrative Assistant
  • Answering Departmental Phone
  • Retrieve and Disperse Mail (Two Times Daily) and Packages
  • Pick-ups and Deliveries to All Departments on Campus
  • Light Typing and/or Computer Entries
  • Mailings
  • Research for Faculty (Library)
  • Filing
  • Xeroxing
  • Duplicating and Collating Course Materials
  • Miscellaneous

Responsibilities vary on daily bases, but students must understand that it is Work-Study. Some days the whole time scheduled may consist of Work, other days may only be Study and some days may be both (Work and Study), but Work comes first.

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Physical Plant

The Physical Plant student worker position will involve general office work and light errands such as:

  • Answer telephone calls
  • Distribute mail
  • Pick up packages at Central Receiving
  • Data entry
  • Filing

Physics

The Physics Department Work Study Assistant's basic function is to be of general assistance to the department. Daily duties include:

  • Answering the telephone
  • Delivering and picking up mail and packages
  • Photocopying
  • Running errands
  • Assisting with larger projects or special mailings
  • Other duties may include organizing and maintaining graduate school and scholarship information, grading for general introductory Physics, setting up labs, maintaining the Physics Department's webpage and other ongoing tasks, most of which would be particularly interesting and beneficial to a science or math major

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Political Science

The department of Political Science is small - six faculty members and the administrative assistant. As such, it is a very congenial place to work. Basically, our work study students assist the department's administrative assistant, chairperson, and other faculty in the performance of office duties. We are support for the smooth operation of the department. Responsibilities are: courteously answer telephone, pick up mail and distribute twice a day, run errands on campus, photocopying, greeting visitors and fellow students who visit our department, maintaining the office in neat and orderly manner. In addition to having some computer skills, our students must be dependable, courteous, have good telephone skills, and respect for the confidentiality of the office.

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Post Office

Main Campus - Duties and Responsibilities

  • Accept incoming mail and packages
  • Deliver mail and package notification slips to all Residence Halls
  • Process and secure Accountable Mail
  • Hours are from 8:30 - 4:00 - Monday thru Friday
  • Average 6 to 8 hours of work per week
  • Forward and Return Mail

Brodway Campus - Cabra Mail Room - Duties and Responsibilities

  • Accept incoming mail and packages
  • Distribute mail and packages for Students, Faculty, and Staff
  • Process and secure Accountable Mail
  • Hours are 11:00 - 1:45 Monday thru Friday
  • Notify students of "Perishable" packages
  • Forward and Return Mail

Office of the President

Students are responsible for:

  • Answer telephone and fax documents
  • Create databases and labels
  • Prepare and FedEx Board of Trustee materials for board meetings and other matters
  • Handle confidential documents and information
  • File documents
  • Greet visitors
  • Work with Microsoft Word, Excel, Outlook, and internet
  • Other responsibilities given by the Assistant to the President and the Executive Assistant to the President

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Psychological Sciences

The basic function of the Office Assistant is to assist the Department's Administrative Assistant, Chairperson, and other faculty in the performance of office duties. Responsibilities are: courteously answer telephone, pick up mail and distribute twice a day, run errands on campus, photocopying, greet visitors, maintain office in neat and orderly manner, supervise use of office and facilities and typing. Student must be dependable, courteous and able to keep confidentiality of all office information.

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Residential Life

The primary objective of the Residential Life housing program is to provide a safe, comfortable, physical environment for students, and services designed to facilitate the learning, growth and personal development of each residence hall student. The key task of the Work-Study student is to supervise and monitor the entrance to the residence halls for resident students and their guests. This serves as an added safety precaution. Desk Assistants also serve as liaisions by serving as an information source for students and visitors, while also tending to specific needs such as fire threats, express mail, gift deliveries and tracking of borrowed university equipment.

Qualifications:

  • 2.5 cumulative grade point average
  • no outside employment unless approved by Assistant Director
  • live on campus or have experience of community living
  • accept employment for one academic year
  • attend mandatory fall and spring training sessions
  • work on special projects/days as deemed necessary

 

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Risk Management

Office of Risk Management - Student Worker Duties and Responsibilities

•     The student worker will mostly perform clerical duties and file important documents accordingly

•     They will handle incoming office calls and take messages

•     They may be asked to cover the reception or front desk

•     They also has to copy, file, sort and compile various information details

•     They are expected to maintain the work area in a clean and in an organized manner

•     They must also adhere to the code of confidentiality in certain cases where discretion should be used

•     They must be physically able to handle a job requiring light lifting or moving

•     They must have good communication skills, both written and oral, and interact with others in a friendly manner

•     They must be organized and work in planned manner

 

Sociology

Reports To: Departmental Administrative Assistant

Basic Function: To act as an administrative back-up in various facets of departmental operation.

Job Duties and Responsibilities:

  1. Greets and assists departmental visitors in the absence of the administrative assistant;
  2. Collates and staples class materials;
  3. Folds fliers and/or stuffs envelopes for departmental mailings;
  4. Makes xerox copies, scan and make transparencies upon request;
  5. Minimal typing;
  6. Delivers and retrieves mail from the campus Post Office or Central Receiving;
  7. Answers departmental telephone calls, transfers calls and/or takes messages;
  8. Runs errands/makes deliveries as requested by administrative assistant or faculty;
  9. Performs others duties as required by the departmental administrative assistant.

MINIMUM QUALIFICATIONS:
Sociology major preferred — freshman or sophomore;
Prior office experience would be helpful.

JOB REQUIREMENTS:
Personable and cooperative, with good organizational/communication skills who is able to receive and follow instructions without constant supervision.

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Office of Student Conduct

Student Conduct, within Student Affairs, is responsible for addressing and redressing student misconduct through fair and consistent application of policies and procedures; promoting awareness of students’ rights and responsibilities; and delivering programming and services that promote student safety and success, civility, respect for self and others, personal responsibility, and ethical development.

The work-study position in Student Conduct will report directly to the Chief Student Conduct Officer and work closely with the Assistant to the Chief Student Conduct Officer.

Job Duties and Responsibilities:

  • General office work: copying, answering phones, filing, supply ordering, running errands, data entry
  • Help Chief Student Conduct Officer and Assistant with programming, setting up for events
  • Help develop and organize student-centered events and participate in those events
  • Web and/or poster design (e.g. Design informational posters on amnesty, reporting options, etc.)

Job Requirements:

  • Knowledge of campus resources
  • In good standing with the University - no conduct violations in the last semester
  • Ability to carry out job duties with professionalism
  • Friendly or calm demeanor, good attitude
  • Dependable work habits
  • Minimum 2.5 cumulative grade point average
  • A Student worker occupies a position of trust and must maintain confidentiality. Violations of the University or Office’s policies concerning confidentiality is grounds for immediate termination of assigned work study employment and will subject a student to University discipline.

Preferred Qualifications:

  • Knowledge of Microsoft Office
  • Interest in Student Conduct and Restorative Justice
  • Ability to work occasional late afternoons, early evenings, and weekends
  • Availability during the window (Tuesdays and Thursdays from 12:30-2)

 

Student Success Center

The Student Success Center provides tutoring across the curriculum and a broad range of other academic support services free of charge to all Loyola students. Tutors will work one-on-one with students in a specific subject area. Flexible work hours. Tutors must have a minimum overall GPA and a minimum GPA in the subject area that they tutor and must participate in our tutor training sessions. Work-study students may also be needed to occasionally deliver and pick up accommodated tests across campus.

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Student Finance

Function: Under the supervision of the Director of Student Finance, the Student Accounting Clerks assist the full-time staff in the daily operations of the office.

Duties And Responsibilities

  • Greets customers in person or by phone and answers questions concerning their student account, which includes analyzing the accounts.
  • Inputs transactions and data on the student accounts through the mainframe, including student refund data.
  • Assists in preparing accounts for placement to outside collection agencies and attorneys.
  • Makes deliveries and pick-ups in other departments as needed.
  • Makes copies, files and types when needed.
  • Operates shredding machine to destroy confidential documents as requested.
  • Performs other duties as assigned by the Director of Student Finance or any full-time staff member of Student Finance.

Skills And Qualifications

  • Must be honest and dependable
  • Mathematical Aptitude
  • Ability to deal with people rationally and personably
  • Must be able to hold in confidence all information obtained on student accounts
  • Good customer service skills
  • * Basic knowledge of Personal Computers and applications
  • * Ability to use adding machines

Student Health

Summary of Position: Students assigned to Student Health as part of the Work Study program perform duties as assigned by the Student Health Service Business Manager. These duties include assisting the Business Manager and Nursing personnel in the smooth operation of the Student Health Clinic.

Organizational Relationships: Responsible to the Business Manager of Student Health Service. Daily reporting and signing in. Assists nursing personnel with clerical tasks as needed.

Duties and Responsibilities:

  1. Accurate filing of health records on a daily basis.
  2. Pick up mail from Postal Service on a daily basis.
  3. Answers the phone in a professional manner and routes the calls to the appropriate staff person. All questions relating to medical care are routed to nursing staff and/or physician on duty. Calls from parents and/or students for questions other than medical are routed to the Business Manager of the Clinic.
  4. Helps facilitate the flow of patients to medical staff under the direction of the Business manager.
  5. Shredding of medical documents as directed.
  6. Assists in maintaining accurate records for daily census. Student is responsible for accurately totaling daily census statistics.
  7. Maintains confidentiality at all times.
  8. Responsible to Business Manager for all changes in schedule as relates to Work Study contract.
  9. Notifies Business Manager of absence due to illness or change in schedule.
  10. Responsible for logging hours worked on a daily basis.
  11. Performs other duties as assigned by Business Manager and Nursing Staff.

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Student Records

Perfect Work-Study job? Students may say there’s no such thing. The Student Records Office says there is and they want to prove it by providing a work-study experience that has students coming back for more.

With flexible working hours and friendly, helpful co-workers, a work-study student is part of a team that provides top-of-the-line customer service to university and metropolitan community. The duties for work-study students include:

  1. Light typing, filing, and copying.
  2. Answering incoming calls.
  3. Mail pick-up/delivery.
  4. Writing/filing transcript requests.
  5. Learning/utilizing computer program to input and change data on student records.
  6. Assisting office personnel with various other duties as requested.
  7. Have Fun!

Office hours are 8:30 a.m.- 4:45 p.m. (Open until 6 p.m. Wednesday evenings) and is located in Marquette Hall, Room 250. For more information, feel free to contact the office at (504) 865-3237.

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Theatre Arts & Dance

The Theatre Arts Performance Facilities at Loyola University New Orleans include the 150-seat Marquette Theater and the 70-90-seat Lower Depths Theater. Theatre assistants are hired, mostly through the work study program, to meet the needs of departmental productions and other functions scheduled in the performance facilities.

These theatre assistant positions are different in many ways from typical workstudy assignments. Many assistants work a fixed schedule approximately 80% of the time. The remaining workload is dependent upon the schedule of the productions, which may take place in the evenings and on weekends. All assistants are required to attend an orientation meeting the first week of each fall semester. At this meeting, each theatre assistant’s schedule is determined and other important information is given.

Theatre assistants working in the shops, offices, and performance facilities receive lots of on-the-job training, and most become quite proficient in many production aspects of scenery, costuming, lighting and theatre management.

Theatre Assistant responsibilities include:

  • Reporting for work at designated call times
  • Keeping stages, storeroom, offices, and other operational areas clean and organized

The department hires work-study students in the following positions.

  • Department Office Assistant: answer telephones; greet visitors; typing; word processing; filing; delivery, pick-up, and distribution of mail; and other duties as required by the administrative assistant and chair. All office assistants are also required to work as ushers during all performances, which consists of some evening and weekend hours.
  • Theatre Business Office Assistant: assist in the publicity and promotion of all departmental productions. Must also work as ushers during all performances, which consists of some evening and weekend hours.
  • Technical Assistant: assist in preparing the theatre productions of the department. May work in all or primarily in one of the following areas: scenic construction, costume preparation, scenic painting, lighting, properties, or sound.

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University Library (J.Edgar & Louise S. Monroe Library)

The Monroe Library seeks responsible and reliable Loyola students to assist faculty and staff. Departments, student responsibilities, and hours of student assistance available listed below.
Interlibrary Loan (ILL) – Job Duties and Responsibilities:

1) Processing request from outside libraries for materials owned by Loyola, and processing request from Loyola patrons for material not owned by the Loyola Libraries.
2) Getting acquainted and working with computerized tools to process request and verify bibliographic information.
3) Photocopying, scanning, picking up, delivering mail and Lanter deliveries.
4) Record keeping and detective work in finding those hard to find items.
5) Perform other duties as may be required by Interlibrary Loan Coordinator.

Requirements:

1) Must be able to work in two hours time blocks or longer.
2) Detail oriented with some computer skills.
3) Exceptional written and oral communication skills.
4) A willing learner and worker with the ability to follow through on assignments

Hours:
Monday through Friday 10am to 5:30pm

Learning Commons – Provide circulation, reference, and technology assistance. Check Library materials in and out for patrons and assist with printers. Available Hours: Sun. 10 a.m.-2 a.m.; Mon.-Thurs. 7 a.m.-2 a.m.; Fri. 7 a.m.-9 p.m.; Sat. 10 a.m.-5 p.m.

Media Services – Assist patrons with the use of instructional equipment in classrooms across campus and in the Library. Help with scanning, video, etc., on the Library’s digital media workstations. Available Hours: Days, evenings, occasionally weekends.

Office of the Dean of Libraries – Provide general administrative support to the Dean and staff. Filing, data entry, mail retrieval and distribution; daily errands across campus; organization of office supplies and other tasks or special projects as assigned.  Requirements: Sophomore standing or above; positive and helpful attitude; dependable; ability to work indepenedently; detail oriented with some knowledge of Microsoft Word and Excel experience.  Hours: Monday - Friday 10:00 a.m. to 4:30 p.m.

Online Learning – Assist in the development and support of online course content and maintenance. Work may include digital photography, scanning, narrated PowerPoint presentations, and other applications. Available Hours: Mon.-Fri. 8:30 a.m.-4:45 p.m.

Special Collections and Archives –Provide general walk-in reference support for book collections and patron requests. Work on special projects including digitization, exhibitions, and blogging/social media. Preserve, arrange, and describe archive and manuscript collections and university records. Available hours: Mon. - Fri. 9:00 - 4:30. 

Stacks – Assist in shelving books in the collection. Locate missing materials. Aid in keeping the Library orderly by reshelving materials. Available Hours: Anytime the Library is open.

Technical Services - Basic Function: To assist Interlibrary Loan Coordinator in all aspects of Interlibrary loan and Document Delivery Services.

Job Duties and Responsibilities:

                  1)      Processing request from outside libraries for materials owned by Loyola, and processing request from Loyola patrons for material not owned by the Loyola Libraries.

2)      Getting acquainted and working with computerized tools to process request and verify bibliographic information.

3)      Photocopying, scanning, picking up, delivering mail and Lanter deliveries.

4)      Record keeping and detective work in finding those hard to find items.

5)      Perform other duties as may be required by Interlibrary Loan Coordinator.

Requirements:

1)      Must be able to work in two hours time blocks or longer.

2)      Detail oriented with some computer skills.

3)      Exceptional written and oral communication skills.

4)      A willing learner and worker with the ability to follow through on assignments

Hours: Monday through Friday 10am to 5:30pm

 

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Student Ministry

  • Receptionist, office assistant, social media assistant and community ambassador for University Ministry Main Office
  • Mail delivery & pick up & running errands
  • Answer telephone; Check email for University Ministry; Check website for updates and revisions
  • Create fliers for UM advertising; Update UM bulletin boards around campus
  • Maintain office cleanliness & order; Water plants in all areas
  • Take reservations for Van, Manresa Den & Ignatius Chapel

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University Police

SUMMARY OF POSITION:  Student Assistants assist University Police Officers with entering parking citations in the database, rarely assisting in parking services office and other non-law enforcement duties as directed by the shift supervisor or the parking coordinator if assigned to parking services.  The position requires the competent use of computers, as well as department vehicles, as needed.

ORGANIZATIONAL RELATIONSHIPS:  Student Assistants report directly to the shift supervisors (Sergeants and/or Corporals) on assigned shifts or to other supervisors if not assigned to university police shift duty such as working in parking services or with the Office Manager. Student Assistants also answer to the department’s Office Manager on establishing work schedules, work assignments where applicable, completion of job assignments, and time sheet records.

DUTIES AND RESPONSIBILITIES:
A.    Observes and reports any illegal or suspicious activity to the Dispatcher on duty, without interfering as part of a safety assessment initiative.
B.    If assigned to parking services, able to do daily data entry (tickets and permits) using computer skills, assist with departmental deliveries, assorted filing tasks.
C.    Be observant of all safety hazards such as inoperable lights, unsecured doors, etc. and report these deficiencies to the dispatcher.
D.    This is a non-enforcement position. Student Assistants must take no police action nor imply in any way that they are police officers.
E.     Responsible for projecting a positive, community service-oriented attitude.
F.     Serve as an information source (non-confidential) while interacting with the Loyola community in order to promote crime prevention and safety awareness.
G.    Observe all vehicles parked in the Loyola University parking garages and parking lots and report any damage.
H.    Able to operate office machinery as required.
L.    Other duties as assigned.

QUALIFICATIONS:
Must be a registered student in good standing academically and within the Loyola community; Able to project and display honesty and integrity through personal conduct and reflect a helpful and positive attitude; Must have excellent communication and people skills; Must welcome the cultural diversity found in a University setting; Must be able to offer and demonstrate independent judgment and personal initiative; Must have the ability to exercise tact, diplomacy, and courtesy in communicating with co-workers and the public; Must have the ability to relate to and interact with people of various backgrounds; Supportive of the principles of Catholic, Jesuit higher education and goals of the University; Continued satisfactory performance.

A Student Assistant occupies a position of trust and must maintain confidentiality. Violations of the University or the department’s policies concerning confidentiality is grounds for immediate termination of assigned work study employment and will subject a student to University discipline.

PHYSICAL REQUIREMENTS: Must be able to sit for long periods of time in one position (e.g. shuttle); This position requires the ability to lift and carry packages, mail, and other supplies as needed; Able to traverse across the campus exteriors and interiors in a timely manner; Must have good communication skills that include both speaking and writing effectively; Must be prepared and capable to sit, walk, and stand for extended periods of times.

 

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Upward Bound

Performs a variety of duties that includes but is not limited to: filing, data entry, running errands, basic office work, etc.

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Women's Resource Center

As director of the Women’s Resource Center, I have worked with 30 student staff members to develop a vibrant and active center that offers students the opportunity to engage in experiential learning, serve as advocates for survivors of gender violence, and become leaders in the struggle for gender equality. Each student staff member serves on one of our five teams: programming, advocacy, marketing, design, and writing. We plan to add a mentoring and a fundraising team this year. Each team has a leader that coordinates its activities with me. Through this process, students gain substantial experience as they model professionals in fields that interest them and have an opportunity to serve in leadership roles. In addition, they consistently engage in work that fosters the university’s mission to seek social justice and serve others.

Students who choose to work at the center will join one of our existing teams and/or collaborate with the director and returning students to design and develop the new teams. I assign students to the team that interests them the most and allow them to switch teams as they wish.

  • Programming Team: develops forums, workshops, and discussions groups, including Take Back the Night in the Fall and our two-week Feminist Festival in the Spring. The team also develops seminars to advance women in fields in which women are underrepresented, including business, STEM, and politics.
  • Writing and Art Team: produces a quarterly social justice magazine, Feminist Forum, that explores feminist issues. Team members work as editors, graphic designers, writers, and photographers
  • Advocacy Team: develops trained advocates who assist survivors of gender violence. This year, the team will also develop other forms of advocacy work that advances gender equity. Some members of the advocacy team are trained LGBTQ advocates. We hope to expand this program this year.
  • Marketing Team: designs and implements plans to publicize the WRC’s activities. The marketing team often coordinates with the writing and art team to develop and implement marketing plans.

In all our work, we seek to emulate the Jesuit ideal of living a life with and for others to create a more just world. I look forward to meeting those of you who are interested in joining the WRC staff. Thank you for your interest.

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Writing Center

The Writing Center supports student writing and helps students develop the skills they need to make the most of their learning experiences. Tutors will assist others in all phases of the writing process, from planning and pre-writing to revising and editing. In addition to peer tutoring, WAC tutors handle a variety of tasks: greeting visitors, providing computer assistance to students who visit our facilities, generating session summary reports, picking up and delivering mail, photocopying, et cetera.

Work-Study students participate in a semester-long training program that helps them become skilled tutors.