JOB TITLE: Student Ambassadors - Switchboard Phone Assistant
DIVISION AND DEPARTMENT: Enrollment Management / Office of Admissions
ESTIMATED HOURS PER WEEK, PER STUDENT: approximately 5-10 hours
RATE OF PAY: minimum wage / student rate
JOB SUMMARY:
Under the general supervision of the Office of Admissions, switchboard phone assistants will answer and direct phone calls to the appropriate counselor or university department.
ESSENTIAL FUNCTIONS:
QUALIFICATIONS:
REQUIRED (OR PREFERRED) SKILLS, KNOWLEDGE, AND ABILITIES
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Assisting Professors
Assisting Lab Coordinator
Assisting Greenhouse Coordinator
Assisting Chairman and Administrative Assistant
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The Bursar’s Office uniquely services students, parents and the Loyola campus community. Student services include analyzing tuition accounts, processing outside scholarships and applying tuition payments by cash, check or e-Check. The office also accepts deposits for the Loyola Express Card account and answers any inquiries pertaining to the account.
Services for the Loyola campus community include the disbursement of the University’s account payable checks and purchase orders, processing of departmental deposits and maintaining the university’s copy account.
Our office strives to render an atmosphere of excellence in customer relations and accuracy in all administrative endeavors.
Job Duties and Responsibilities:
· Greets students, parents and campus community in person and by phone
· Processes cash, checks and e-Check payments received for tuition payments and departmental deposits
· Assists with the disbursement of the university’s accounts payable checks and purchase orders
· Balances drawer at end of shift and prepares deposit
· Makes deliveries and pick-ups in other departments as needed
· Performs related duties as assigned by the University Bursar or a full-time staff member of the Bursar’s Office
Job Requirements:
· Strong customer service skills
· Business background preferred
· Responsible and dependable
· Must maintain level of confidentiality when analyzing student accounts
· Mathematical aptitude and ability to use or learn the 10-key adding machine
· Basic knowledge of personal computers and applications
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Job 1:
The Chemistry Department is looking for responsible students to aid in classroom setup. The student is responsible for helping prepare, setup and breakdown the General and Organic Chemistry labs weekly. Additionally, the student will help maintain the organization of the Chemistry Stockroom. Students majoring or minoring in Chemistry are preferred but it is not a prerequisite. Computer literacy and good organization skills are a plus.
Job 2:
The Chemistry Department is looking for a responsible student to aid the Administrative Assistant. The student will be responsible for helping the Administrative Assistant with odd tasks. This includes but is not limited to: running on campus errands, filing and typing. Computer literacy and good organization skills are a plus.
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The Dean’s Office of the College of Nursing and Health is responsible for the daily operation of the college.
Student Worker Responsibilities
Job requirements
The Whelan Children's Center offers a high quality childcare program for the children of the faculty, staff, students and alumni of Loyola University New Orleans. The Center, located on Loyola's campus, provides a safe, stimulating, educational environment with a highly qualified, experienced, nurturing staff.
Daily job responsibilities include but not limited to:
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JOB PURPOSE:
To assist the administrative assistant with all clerical assignments.
DUTIES AND RESPONSIBILITIES:
Pick up and distribute mail.
Pick up and distribute packages from central receiving.
Copy and assemble materials.
Post flyers.
Maintain Video Library.
Other duties as assigned.
JOB REQUIREMENTS:
Responsible and dependable.
Demonstrate a pleasant and willing attitude.
Be courteous and helpful at all times to faculty, staff and students.
Must report to work as scheduled and on time.
Personal calls and visitors kept to a minimum.
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Student workers will assist the staff of the Dean's office. Responsibilities include, but are not limited to: delivering, picking up and distributing mail twice a day, making campus runs, photocopying, filing, computer work, typing, and answering the telephone. They will also assist in special projects emanating from the Dean's office.
Students employed at the College of Music may work in the Dean's Office, the electronic music laboratory, or assigned to various professors to assist them as needed.
Students assigned to the Box Office will assist with in-person and telephone tickets sales, monitor guest lists and will call for events, dispense programs, collect tickets, guide patrons to open seating. Must be comfortable working directly with the public and acting as a a liaison between the audience and production.
Work schedule will vary on a weekly basis, depending on our performances, and will include nights, weekends and some weekday hours for box office ticket sales. This is a great way to see all of our plays and concerts for free.
The Music Performance Facilities at Loyola University New Orleans include the 600-seat Louis J. Roussel Performance Hall and the 400-seat Nunemaker Auditorium. Ten to twelve technical assistants (TAs) are hired, mostly through the federal work study program, to meet the needs of events scheduled in the performance facilities.
These technical assistant positions are different in many ways from typical work study assignments. Technical assistants do not work a fixed schedule each week. The workload is dependent upon the schedule of the performance facilities. Much of the work takes place in the evenings and on weekends. All technical assistants are required to attend a weekly meeting on Tuesdays at 12:30 p.m. At this meeting, each technical assistant's schedule is determined for the week beginning on Tuesdays.
Technical assistant's working in the performance facilities receive lots of on-the-job training, and most become quite proficient in sound system operation, audio recording, lighting console operation, etc.
Teaching assistant responsibilities include:
Office of Diversity and Inclusion
Work Study Employment
Contact: Dr. Sybol Anderson | scanders@loyno.edu | 865-2306
Job Description
Work-study positions in the Office of Diversity and Inclusion report to the Chief Diversity Officer and collaborate with other student staff in the Office of Diversity and Inclusion. Work-study employees also interact with students, staff, and faculty from across the University.
Opportunities are available in the following areas: Office Management, Programming, Marketing and Communications, and Advocacy.
Duties and Responsibilities
Duties include, but are not limited to:
1. Routine office duties such as reception, photocopying, computer work, and running errands.
2. Meeting and special event conception, planning, coordination, and support.
3. Marketing and communications support, including website and social media maintenance, poster and flyer design, and copy writing.
4. Attendance at meetings of organizations and committees related to diversity, equity, and inclusion.
5. Research related to diversity, equity, and inclusion at colleges and universities, including data collection, analysis, and reporting.
6. Additional tasks and projects assigned by the Chief Diversity Officer.
Job Requirements
Hours
Work Study Duties and Requirements
The Work-Study students in Music Industry Studies will assist faculty, staff, and students in a variety of different tasks.
Student workers will report to the Office of the Program Chair of Music Industry Studies.
Duties and Responsibilities:
Daily duties include, but are not limited to, the following:
1. Routine office duties such as photocopying, filing, computer work,
making deliveries, and answering the telephone.
2. Develop databases as assigned.
3. Specific daily tasks and projects as assigned by the Chair and/or
the Office Manager.
4. Assist with special events and programs sponsored by the
Department
5. Other duties as may be required by any Music Industry faculty or
staff member.
6. Specific opportunities are available in the following areas:
Teaching Assistant, MIS Alumni Relations, Event Production,
student company staff, Music Industry website and blog maintenance.
Job Requirements:
1. Ability to handle ones self in a professional manner at all times.
2. Must be reliable and dependable (i.e., report to work and/or
events as scheduled).
3. Demonstrates excellent verbal and written communication skills.
4. Proficient in basic computer skills, i.e., word processing,
spreadsheets, presentations, web sites, and creating/updating
databases.
Radio Station Assistant
Responsible to: Designated Faculty Advisor(s) from College of Music and Fine Arts
Assignments received from: Designated Faculty Advisor(s)
Interacts with: Disc Jockeys, Faculty Advisors, Students
Nature of supervision received: Administrative and Technical
The Radio station assistant will be responsible for assisting with operations of the campus radio station, under the supervision of the faculty advisor(s). Responsibilities include: Cleaning the studio facilities; Auditing programming calendar; Updating the music library; Selling advertising for the station; Exploring community partnerships; Designing promotional materials; Updating websites; Responding to internet inquiries and telephone calls
Qualifications: Basic knowledge of computer usage including Office productivity software (word processing, spreadsheet, and presentations), internet web browsers, and multimedia software (iTunes or equivalent).
DUTIES AND RESPONSIBILITIES
A. Essential Functions
• Cleaning the studio room including all window and counter top surfaces and making sure recordings and papers are tidy
• Maintenance of station appearance by ensuring that chairs, equipment, and microphones stay in their proper positioning
• Management of the station music library system, including renaming files, importing files from external media, converting files to MP3 format, and removing inappropriate or inadequate files.
• Enabling access to the station as needed by providing for doors to be unlocked at specified times.
• Updating internet content including web sites, social networking sites, or community outreach sites that the radio station is engaged in.
• Designing promotional campaigns including producing flyers, banners, internet advertisements, or any other promotional events necessary to maintain listenership
• Respond to internet inquiries and telephone calls
B. Additional Responsibilities
• Supervise the recording of radio promotional spots
• Conduct marketing research and give recommendations based on that research
QUALIFICATIONS
• Basic knowledge of computer usage including Office productivity software (word processing,spreadsheet, and presentations), internet web browsers, and multimedia software (iTunes orequivalent).
• Possession of a cellular phone
• Possession of a Google Mail (aka Gmail) account for calendar and shared document control
Responsible to: Designated Faculty Advisor(s) from College of Music and Fine Arts
Assignments received from: Designated Faculty Advisor(s)
Interacts with: Faculty Advisors, Students
Nature of supervision received: Administrative and Technical
Computer Lab Assistant
The Computer Lab Assistant is responsible for ensuring that students have consistent access to
computer labs, and that basic care and order is maintained in the room at all times.
DUTIES AND RESPONSIBILITIES
Essential Functions
• Maintaining a regular schedule when the room(s) will be open and available for use by students and other stakeholders.
• Ensuring that no trash or debris are brought into or left in the room by users.
• Ensuring that printers and computers are operational at all times, or notifying the supervisor if they are not.
• Being present in the room at all times so as to maintain order and security.
• Assisting with software or application questions when able to do so, or referring users to
specified technical support personnel for help.
QUALIFICATIONS
• Basic knowledge of computer usage including productivity software (word processing,
spreadsheet, and presentations), internet web browsers.
• Possession of a university ID card.
• Possession of a cellular phone that accepts text messages.
• Possession of a Google Mail (aka Gmail) account for calendar and shared document control.
Video Production Office Assistant
Responsible to: Designated Faculty Advisor(s) from College of Music and Fine Arts
Assignments received from: Designated Faculty Advisor(s)
Interacts with: Faculty Advisors, Students
Nature of supervision received: Administrative and Technical
Nature of supervision given and individual(s) or groups supervised:
The Video production assistant will be responsible for assisting with operations of the campus
video production services, under the supervision of the faculty advisor(s). Responsibilities
include: Importing/Ingesting video content; Converting video formats; Editing Video and Audio
using Final Cut Pro X NonLinear Editing software; Exporting videos to DVD, Data discs,
BluRay discs and web sites; Cataloging and archiving video content; Gathering metadata
like credits and names of participants; operating video production equipment like cameras, video
switchers and lighting instruments.
DUTIES AND RESPONSIBILITIES
Essential Functions
• Converting/Importing/Exporting videos to other formats and copying between computers and editing systems.
• Gathering of information such as names and professional titles, song titles and composers, and other textual information for use in credits, lowerthird overlays, and introductions.
• Archiving files, importing files from external media, converting files to appropriate format, and saving files to hard drives and optical media.
• Editing video content for use by internal and external stakeholders.
• Making copies of completed works and designing case artwork.
• Operating cameras, switchers and sound equipment as needed.
B. Additional Responsibilities
• Assist in television studio and field productions as needed.
QUALIFICATIONS
• Basic knowledge of computer usage including productivity software (word processing,
spreadsheet, and presentations), internet web browsers, multimedia software (iTunes or
equivalent), and video editing software such as iMovie, Final Cut Pro, Avid, or similar.
• Possession of a cellular phone that accepts text messages.
• Possession of a Google Mail (aka Gmail) account for calendar and shared document control.
Video Equipment Office Assistant
Must have good basic organizational skills.
Maintains equipment inventory list.
Supervises check-out and check-in of equipment to students in video classes.
Check gear going out and being returned for any damages and/or missing gear or parts.
Organizes and maintains advance schedule for gear bookings throughout semester.
Assists professor in set-up of gear for classes.
Maintains office hours in Avid video editing lab monitoring equipment for student use.
Average 10 hours per week.
Computer Lab & Resource Center Assistant:
The Computer Lab & Resource Center Assistant is responsible for that basic care, and upkeep of all departmental computer labs and printers. This position will also check equipment out to students and oversee the use of professional printing and fabrication equipment within the departments resource center.
Media Lab Assistant:
The 3D Printing and Media Lab Assistant will oversee the use of Media Lab Equipment, managing reservations and orders for the 3D printers and all other equipment available for student use in the Monroe Hall Media Lab. This position is also responsible for the basic upkeep and organization of the Media Lab.
Digital Film Equipment Room Assistants: Assist in the organization, preparation, check out and return of film cameras, lighting, sound and other equipment loaned to students during the academic year. Candidates should be comfortable handling delicate and expensive equipment, willing to learn the operation of such equipment, task oriented, team players, and fast learners.
Film Colloquium Assistant: Assist in the organization and support for the weekly meetings of the Digital Filmmaking Program student body. This colloquium features guest speakers, equipment demonstrations, student productions, and other events that require various types of assistance. Candidates should have good communication and organizational and skills. Some technical knowledge of cameras and audio equipment desired but not required.
Class Production Assistants: Assist in the preparation, transportation, setup, and breakdown of equipment and materials used for class training and demonstration. Candidates should be comfortable handling delicate and expensive equipment, willing to learn the operation of such equipment, task oriented, team players, and fast learners. Good organizational and administrative skills are also helpful.
Office Assistants: Assist office staff with various administrative and marketing duties as needed. Candidates should have good organizational and communication skills, knowledge of basic computer software operations, and familiarity with and interest in the creative arts. Social media and web design skills also helpful.
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Requirements: Communications majors preferred with some knowledge of Communications facilities. Must be mature and responsible. Must be polite and courteous. Must be dependable and work when scheduled. Must maintain confidentiality. Work study students are assigned clerical and other support duties under the supervision of the administrative assistant. Among the duties they are expected to perform are:
Office Assistant
Equipment Room Operator
Employee will work in the SMC equipment room between the hours of 9:00am and 5:00pm M-F. They will be responsible for checking equipment out to students for various classes, ensuring that all checkout are properly documented in the checkout system, accounting for all items checked out to students, and assuring that the equipment is in working order when it is issued and when it is returned. Employee will preform various organizational and maintenance tasks related to equipment management. Employee will enforce and adhere to all equipment room policies and procedures, and will report any missing equipment or abuse of the checkout policy to the supervisor immediately.
Computer Lab Assistant
Employee will assist in managing the School of mass Communication computer labs. Duties will include stocking all printers with toner and paper, cleaning all computers regularly, and assisting students and faculty with various use issues like passwords and printing problems. Employee will assist the Technology Coordinator in maintaining the computer systems including installing software, deleting files and cleaning up hard drives, and changing settings as directed. Employee will be trained on all operations, and it is not expected that they will have experience in IT. Basic computer skills and familiarity needed.
Technology Assistant
Employee will assist the Technology Coordinator with tasks associated with maintaining the network, production studio, cameras, microphones, mixers and other technology in the department. Experience with some or all of this technology is beneficial but not required. Employee will be taught how to do tasks before asked to preform them. Employee may conduct basic training of other students in the proper operation of camera and microphones and other equipment in the studio, and will assist students in the use of technology in various areas in the department.
Student Media - Maroon
Students assist in the production of the on-campus media, including The Maroon, The Wolf, The Maroon Online and The Maroon Minute. Students may serve in the news gathering capacities working as a reporter, photographer, designer, editor or in any other newsroom job. They may also assist in the online and technical production side. Students may also work in the business office.
Video Production Assistant for Wolf Pack Productions
Responsible to: Designated Faculty Advisor(s) from School of Communication and Design
Assignments received from: Designated Faculty Advisor(s)
Interacts with: Faculty Advisors, Students and Athletics Department Personnel
Nature of supervision received: Administrative and Technical
Nature of supervision given, and individual(s) or groups supervised:
The Video production assistant will be responsible for assisting with operations of the School of Communication and Design video production services, under the supervision of the faculty advisor(s).
Responsibilities include:
Essential Functions
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The University Counseling Center offers personal and career counseling to students. In addition to one-on-one counseling, the Center sponsors programs on alcohol awareness, sexual aggression prevention, and a variety of career related topics. The Center holds many large events during the year including career fairs, Health & Wellness Week, and Take Back the Night. Located on the second floor of the Danna Student Center, the University Counseling Center works with over 40% of the student body on a yearly basis. Students working for the University Counseling Center have the opportunity to work with a variety of advertising campaigns, help maintain our career resource library, and get to be the first to see all the great Summer Jobs.
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The Department of Criminal Justice offers both a Bachelor's degree and a Master's degree in Criminal Justice.. Work-Study students assist full-time staff in daily office operations. Responsibilities vary on daily bases, but students must understand that they have been hired for “Work-Study”. Whenever they are needed, they must be ready for work; when not working, they will be studying.
Job Requirements:
Job duties and responsibilities: Responsibilities include, but are not limited to
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Information and Job Description
Thank you for your interest in working in our department. The Department of Counseling offers a Master of Science degree in Counseling. It is one of the seven academic graduate programs offered at Loyola. We are located in Mercy Hall, Room 210. Our office is often confused with the Counseling Center, where students may go to speak with a counselor.
We are flexible but require responsibility and dedication to the hours you spend working with us. Work hours are scheduled between 8:30 a.m. and 5:30 p.m. M-F.
In general, work-study duties will include:
Answering phones
Making copies
Picking up and distributing mail
Hand deliveries around campus
Data entry in excel spreadsheet
Re-typing documents for Professors
Help with conferences/meetings as needed
Organizing supply closet
If you have any question please contact me at 504-864-7848; dhwhitfi@loyno.edu; or stop by Mercy Hall 210.
Student Life & Ministry acts as a foundation for the development of positive and progressive student participation in university life. The Danna Student Center is a place where students as well as other members of the university community may come together and interact with a sense of unity. As an office assistant, you are an important part of the Student Life & Ministry team as you are the first point of contact for all students, faculty, staff, and guests visiting the office. In Student Life & Ministry we strive to provide quality guest service, assist with questions, address guest needs as best as possible, and help facilitate student involvement on campus.
Reception Area Office Attendant: Assist the Administrative Assistant with general office administration. Duties include: Greet incoming guests, answer telephones, photocopying and maintenance of copy machine, deliver and pick up mail, run errands on campus, assist with meeting room set-ups including media, light typing, filing and word processing, and other duties as assigned. Must like working with public, be dependable and willing to work flexible hours.
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Work-Study student will assist faculty, staff, and students. Job responsibilities include: Answer telephones, greet visitors in a courteous and professional manner, photocopying, delivering, picking-up and distributing mail, light typing & filing, and running errands and other duties as may be required by the faculty or staff.
Must have the potential and desire to learn the daily functions of the office. Must be dependable.
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Office
Provides support to the Environment Program office. Operates office equipment, performs a variety of clerical tasks, and completes general office work.
Job Duties:
Lab Assistant
Provides support to the Environment Program classes. Assists in lab activities, gathers/maintains lab equipment, drives University vans, serves as a lab reseach assistant, and completes general office work.
Job Duties:
Event Planning
Three students interested in event planning and graphic design. This team of students will help create, plan, and organize events, along with designing, advertising, and implementing 5 days’ worth of events for Earth Week held in April 2020. Students will be communicating with on-and off - campus vendors/organizations/departments in order to book events. Along with creating and designing flyers, posters, and advertising on social media, website, and newspaper, etc. in order to promote/publicize Earth Week events.
Job Duties:
Description of Film Studies Work-Study Program:
Student workers have three tasks, listed below in order of importance:
Video Projectionists - show high definition videos in support of the Film Studies Program and other academic courses in the College of Humanities and Natural Sciences. Screenings are Monday through Thursday nights. Students operate in two person teams. New workers are paired with experienced students.
Film Researchers- work with the program director in building a comprehensive and computerized database of the program's holdings, enabling the expansion of the screening program for both teachers and students.
Office Staff - keep the program office open during normal university business hours.
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Duties include filing, preparing outgoing mail, sorting incoming mail, running errands and assisting the Front Desk when needed.
Federal Work Study Job Description
Finance and Administration
The following duties will be performed by a Work Study Student:
Desirable qualities in work study students:
Tasks to be done:
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Work/study students assigned to the History Department's Documentary and Oral History Studio will be able to engage in a variety of tasks. The Studio, located in Bobet Hall, Room 444 is home to our video editing and transcription workstations and serves also as equipment storage for our filmmaking gear. Students workers will help make sure the equipment is kept in working condition and that it is stored properly after it has been checked in. Other tasks include transcribing oral history interviews, preparing interviews for closed-captioning, cataloging interviews, and crafting entries on the studio's Wordpress site. Hours are flexible. Students should be able to work with minimal supervision.
The University Honors Program is looking to hire Honors students who are willing and able to perform the following tasks:
• Assist with planning, publicizing, setting up and taking down events
• Hand-deliver or pick-up mail or other items across campus
• Perform general clerical duties, such as copying, filing, packing, preparing mailings, etc.
There are other opportunities for special projects that can be explored based on any special skills or interests the student brings to the job (research, graphic design, etc.) Most work study students work 10-15 hours a week during regular business hours (9:00am – 4:45pm), on a schedule to be decided upon with the supervisor.
The Department of Human Resources consists of three departments: employment, payroll and benefits. The employment department is responsible for the recruitment and referral of qualified applicants for positions within the University. This department is also responsible for the job placement of work-study students. The payroll department is responsible for processing payroll checks for the entire university, including work-study students. The benefits department is responsible for managing all employee benefits: insurance, retirement, vacation & sick days.
The work-study students in the Department of Human Resources will perform basic clerical jobs for all three departments.
Duties & Responsibilities:
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Information Technology delivers services to the University community through four groups of professionals: Client Services, Computer Services, Telecommunications and Information Management. Work-Study students will staff three computer labs. Students who wish to be placed in the computer labs should have general knowledge of computers, as they will be required to assist other students using the computer labs. Some basic computer training will be available to students who staff these labs. Work-Study students will be able to expand their own computer knowledge and gain valuable on-the-job training in the use, configuration and management of technology.
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The Loyola Intensive English Program (LIEP) is an English as a Second Language program intended to prepare international students for their academic and professional goals. The student selected to fill the work-study position at LIEP can expect to:
· Interact with international students:
o Assisting with application process
o Discussing New Orleans culture and Loyola events
· Assist with administrative coordination of the office, which includes:
o Use of Microsoft Word, Excel, and Adobe Acrobat
o Creation of Word, Excel, and PDF Templates
o Data Entry
o Filing
o Some email correspondence
o Compilation of email/address lists for newsletters
· Assist with management of program social media:
o Facebook/Twitter/Hoot Suite
o YouTube
· Assist with photo and video production for the program:
o Photography of LIEP social events/projects
o Videography of LIEP student videos
o Editing of video and photos in Photo Shop and iMovie
The work study student will assist in the answering of telephone calls and filing for the Law Financial Aid Office.
The Loyola Institute for Ministry prepares women and men for ministry and leadership in the church through professional graduate education and through professional continuing education. Students assist LIM administrative assistants. Responsibilities include, but are not limited to: delivering, picking up and distributing mail twice a day, making campus runs, photocopying, filing, computer work, typing, and answering the telephone. Workers have the opportunity to work in the areas of admissions, course registration, distribution of promotional and educational materials, as well as helping with special events and projects
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University Advancement is comprised of several departments, which include:
Advancement Information Services: Students will learn data entry by assisting with alumni database maintenance and updates. Additionally, students will assist with special research projects, filing, mail processing, and scanning documents for digital storage.
Alumni Engagement: Students will assist with special event planning and process mail.
Vice President's Office: Students will learn to prepare check requests, purchase orders and other university forms for routine processing, filing, mail processing and photocopying.
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The Office of Institutional Research & Effectiveness (OIRE) collects, analyzes, and disseminates data about Loyola University New Orleans. In addition to ensuring that Loyola has uniform and consistent statistical information for official reporting, OIRE also provides planning and assessment support for the university’s decision-makers.
The work-study student(s) in the Office of Institutional Research should be able to work independently, be computer database davvy, detail orienteed, self directed, and have an interest in faculty/work academic life.
Life Guard
Basic Function: Oversee operations of the facility during shift. This position is a part-time staff position and reports directly to the Assistant Director of the University Sports Complex.
Specific Duties and Responsibilities:
Customer Service Assistant
Basic Function: Provide support services to patrons and assist in the overall operation of the University Sports Complex. This person reports directly to the Assistant Director and /or Building Manager for his/her respective shift.Specific Duties and Responsibilities:
Facility Monitor
Basic Function: Provide support services to patrons and assist in the overall operation of the University Sports Complex. This person reports directly to the Building Manager for his/her respective shift.
Specific Duties and Responsibilities:
Game Day Operations Staff
Basic Function: Provide support services for all Loyola home athletics events Assist in the set-up and tear down of playing area- including setting up scoring tables, bleachers, and concession stand. This person reports to the Sports Information Director and/or Assistant Director for operations for his/her respective shift.
Specific Duties and Responsibilities:
All positions will help in the general set-up and tear down before and after all athletics home events. All workers must be reliable and enthusiastic. Experience is preferred but not required. Workers must be available on nights and weekends.
Our primary function is to provide international students with whatever assistance they need in adjusting to life in the U.S. and at Loyola. The office serves as liaison between international students and the various university administrative and departmental offices, agencies of the U.S. government, foreign governments, and private organizations. Work-Study assistants are responsible for assisting in the daily operations of the office. Duties include, but are not limited to: photocopying, filing, and running errands; act as cultural liaisons and introduce new students to the campus. We look for students who want to learn more about other cultures and cultural relations and who have the ability to work unsupervised.
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The Law School Admissions office needs student workers to perform clerical duties such as filing, typing, making xerox copies, answering the phone, running errands, mailing applications, greeting and answering questions of perspective students and other tasks assigned by office personnel.
Students are expected to maintain confidentiality and handle themselves in a professional manner at all times.
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The Law School's Office of Career Services assists students and alumni with career counseling and professional development needs. Work study students assist the Career Services staff with on-line job postings, advertising and preparation of events and programs, and other general office duties. The office is a high profile office and commands professional attire and excellent interpersonal communication skills. Faced-paced year round.
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The Law Clinic provides legal services to people in need in Orleans and Jefferson Parishes. The office is staffed by third year law students under the supervision of Clinical Professors. Students perform mainly clerical duties: Photocopying, file case materials, collect and disburse mail, help respond to inmate correspondence, answer phones, type, run errands, and send faxes. Students must be able to carry out their duties with professionalism and confidentiality. Must be able to work for many different people.
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The Office of Skills & Experiential Learning (OSEL) houses the law school’s Externship Program and Skills Curriculum. Work study students primarily assist with administrative and logistical duties associated with the hosting of skills courses, trainings taught by outside practitioners and judges that are scheduled sometimes multiple times a week. Duties include drafting and sending correspondence, creating print and digital flyers, setting up and breaking down the room, and filing paperwork related to the trainings. Work study students also assist with the administrative duties related to externships, including preparing correspondence sent to external placement organizations.This is an excellent setting for students who wish to be exposed to many different types of legal practice.
The Dean's suite in the Law School needs student workers to assist us with various duties. Responsibilities include: xeroxing, filing, answering the phone, and distributing memos, and helping with various projects that surface throughout the year.
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The main purpose of this position is to help the law faculty. Duties include: Greeting guests coming into office, copying and scanning, sorting mail, preparing photo class rosters and seating charts, assisting with exam preparations, office supplies, and general office assistance.
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Circulation Assistant
Title of Position: Circulation Student Assistant Date: August 2016
Department: Law Library
The Circulation Student Assistant reports to the Circulation Coordinator. In the absence of the Coordinator, the student will report to the Circulation staff member(s) on duty.
Student Assistants may be asked to work 10-20 hours per week. Work schedules will be determined by the individual student’s class schedule.
Basic functions:
Assist circulation staff in handling routine departmental needs which includes, but is not limited to:
• Assisting library users (checking in/out books and course reserve material)
• Shelving library books and materials
• Filling copy machines and printers and maintaining the copy rooms and computer labs
• Assist patrons in the operation of the copiers, lab computers and printers
• Restocking supplies as necessary
In addition, students will assist staff with general upkeep of the library. This involves periodic cleanup of each floor of the library:
• Making sure that the library is in order
• Reshelving books left out by patrons
• Straightening tables and chairs
• And other duties as assigned
Qualifications:
The following minimum requirements are established for the position of the Circulation Student Assistant:
• Dependable work habits
• A friendly attitude, plus positive interpersonal and communication skills
• Ability to work independently and responsibly with minimal supervision
• Ability to perform detailed tasks while maintaining a high level of accuracy
• Minimal technology skills for operating copiers, lab computers and printers, and circulation software as needed
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Job duties: Moderate office work, including regular file scanning, occasional faxing, copying, distribution of exam numbers, and distribution of correspondence to faculty. Regular help with office organization, posting of notices and exam schedules, and assisting with filing required.
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This position may be of interest to any Work Study-eligible student who is interested in a career in journalism, public relations, creative services (including web), or marketing as it will offer basic experience with the inner workings of these areas.
Duties to include:
Researching and writing articles and smaller profiles for the university magazines and content for the magazine website. In addition, this position will assist with project management and organization, internet and media reports, data entry, proofing, light clerical, and any other support duties as requested.
Qualifications:
· A Loyola student in good academic standing
· Eligible for Work Study
· Experience researching and writing articles for print and web, including interviewing subjects
· Organized and detail-oriented
· Driven, reliable, punctual, courteous, and honest
· Available 10+ hours per week or as allowed by Work Study.
Office of Marketing + Communications is located in Greenville Hall, Broadway Campus.
The Department of Mathematical Sciences is located in a lively area on the 5th floor of Monroe Hall, and is charged with operating the Mathematics Lab one floor below. The chair's office is the center of activity for university contacts, reports, supplies, mailboxes, related student clubs and student-faculty events. The office provides supplies to the students; computer labs on both the 4th and 5th floors. Student workers assist with broad range of duties. Included are campus errands, supplying paper and toner to the computer labs, shelving journals in the departmental library, and updating hallway bulletin boards. The atmosphere in the chair's office is friendly and cheerful. The orientation is toward service to students.
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The center offers free peer-to-peer tutoring in mathematics. It has evolved into a multimedia resource center for all Loyola math students. The Mathematics Center is used by chemistry, biology, and other majors as well.
Well-qualified student assistants provide one-on-one tutoring in undergraduate math courses. Textbooks, instructor's manuals, and other reference materials are on site for most undergraduate math courses taught at Loyola.
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Students who wish to be assigned to this department should be serious students of one of the foreign languages taught in the Department of Languages & Cultures.
We are interested in having students who are language majors or language minors. Native speakers with an interest in foreign language acquisition and an ability to tutor their language on all levels are needed. In addition to tutoring, other duties include: assisting in running the lab and specific assigned duties, e.g. tape collection, video collection, and computer assistance.
Duties & Responsibilties
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Hours of Operation: M-F, 8:30-4:45
Responsibilities include:
Responsibilities vary on daily bases, but students must understand that it is Work-Study. Some days the whole time scheduled may consist of Work, other days may only be Study and some days may be both (Work and Study), but Work comes first.
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The Physical Plant student worker position will involve general office work and light errands such as:
The Physics Department Work Study Assistant's basic function is to be of general assistance to the department. Daily duties include:
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The department of Political Science is small - six faculty members and the administrative assistant. As such, it is a very congenial place to work. Basically, our work study students assist the department's administrative assistant, chairperson, and other faculty in the performance of office duties. We are support for the smooth operation of the department. Responsibilities are: courteously answer telephone, pick up mail and distribute twice a day, run errands on campus, photocopying, greeting visitors and fellow students who visit our department, maintaining the office in neat and orderly manner. In addition to having some computer skills, our students must be dependable, courteous, have good telephone skills, and respect for the confidentiality of the office.
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Main Campus - Duties and Responsibilities
Brodway Campus - Cabra Mail Room - Duties and Responsibilities
Students are responsible for:
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The basic function of the Office Assistant is to assist the Department's Administrative Assistant, Chairperson, and other faculty in the performance of office duties. Responsibilities are: courteously answer telephone, pick up mail and distribute twice a day, run errands on campus, photocopying, greet visitors, maintain office in neat and orderly manner, supervise use of office and facilities and typing. Student must be dependable, courteous and able to keep confidentiality of all office information.
This student, preferably interested in marketing and graphic design, will help create marketing materials for our Psychology events, along with designing flyers, posters, and advertisements for the website and university calendar.
Job Duties:
PSYCHOLOGICAL SCIENCES ANIMAL VIVARIUM
This student, preferably interested in animal care, will help provide assistance in caring for animals (rats) in our learning lab.
Job Duties:
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The primary objective of the Residential Life housing program is to provide a safe, comfortable, physical environment for students, and services designed to facilitate the learning, growth and personal development of each residence hall student. The key task of the Work-Study student is to supervise and monitor the entrance to the residence halls for resident students and their guests. This serves as an added safety precaution. Desk Assistants also serve as liaisions by serving as an information source for students and visitors, while also tending to specific needs such as fire threats, express mail, gift deliveries and tracking of borrowed university equipment.
Qualifications:
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Office of Risk Management - Student Worker Duties and Responsibilities
• The student worker will mostly perform clerical duties and file important documents accordingly
• They will handle incoming office calls and take messages
• They may be asked to cover the reception or front desk
• They also has to copy, file, sort and compile various information details
• They are expected to maintain the work area in a clean and in an organized manner
• They must also adhere to the code of confidentiality in certain cases where discretion should be used
• They must be physically able to handle a job requiring light lifting or moving
• They must have good communication skills, both written and oral, and interact with others in a friendly manner
• They must be organized and work in planned manner
Reports To: Departmental Administrative Assistant
Basic Function: To act as an administrative back-up in various facets of departmental operation.
Job Duties and Responsibilities:
MINIMUM QUALIFICATIONS:
Sociology major preferred — freshman or sophomore;
Prior office experience would be helpful.
JOB REQUIREMENTS:
Personable and cooperative, with good organizational/communication skills who is able to receive and follow instructions without constant supervision.
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Student Conduct, within Student Affairs, is responsible for addressing and redressing student misconduct through fair and consistent application of policies and procedures; promoting awareness of students’ rights and responsibilities; and delivering programming and services that promote student safety and success, civility, respect for self and others, personal responsibility, and ethical development.
The work-study position in Student Conduct will report directly to the Chief Student Conduct Officer and work closely with the Assistant to the Chief Student Conduct Officer.
Job Duties and Responsibilities:
Job Requirements:
Preferred Qualifications:
The Student Success Center provides tutoring across the curriculum and a broad range of other academic support services free of charge to all Loyola students. Tutors will work one-on-one with students in a specific subject area. Flexible work hours. Tutors must have a minimum overall GPA and a minimum GPA in the subject area that they tutor and must participate in our tutor training sessions. Work-study students may also be needed to occasionally deliver and pick up accommodated tests across campus.
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Function: Under the supervision of the Director of Student Finance, the Student Accounting Clerks assist the full-time staff in the daily operations of the office.
Duties And Responsibilities
Skills And Qualifications
Summary of Position: Students assigned to Student Health as part of the Work Study program perform duties as assigned by the Student Health Service Business Manager. These duties include assisting the Business Manager and Nursing personnel in the smooth operation of the Student Health Clinic.
Organizational Relationships: Responsible to the Business Manager of Student Health Service. Daily reporting and signing in. Assists nursing personnel with clerical tasks as needed.
Duties and Responsibilities:
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Perfect Work-Study job? Students may say there’s no such thing. The Student Records Office says there is and they want to prove it by providing a work-study experience that has students coming back for more.
With flexible working hours and friendly, helpful co-workers, a work-study student is part of a team that provides top-of-the-line customer service to university and metropolitan community. The duties for work-study students include:
Office hours are 8:30 a.m.- 4:45 p.m. (Open until 6 p.m. Wednesday evenings) and is located in Marquette Hall, Room 250. For more information, feel free to contact the office at (504) 865-3237.
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The Theatre Arts Performance Facilities at Loyola University New Orleans include the 150-seat Marquette Theater and the 70-90-seat Lower Depths Theater. Theatre assistants are hired, mostly through the work study program, to meet the needs of departmental productions and other functions scheduled in the performance facilities.
These theatre assistant positions are different in many ways from typical workstudy assignments. Many assistants work a fixed schedule approximately 80% of the time. The remaining workload is dependent upon the schedule of the productions, which may take place in the evenings and on weekends. All assistants are required to attend an orientation meeting the first week of each fall semester. At this meeting, each theatre assistant’s schedule is determined and other important information is given.
Theatre assistants working in the shops, offices, and performance facilities receive lots of on-the-job training, and most become quite proficient in many production aspects of scenery, costuming, lighting and theatre management.
Theatre Assistant responsibilities include:
The department hires work-study students in the following positions.
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The Monroe Library seeks responsible and reliable Loyola students to assist faculty and staff. Departments, student responsibilities, and hours of student assistance available listed below.
• Interlibrary Loan (ILL) – Job Duties and Responsibilities:
1) Processing request from outside libraries for materials owned by Loyola, and processing request from Loyola patrons for material not owned by the Loyola Libraries.
2) Getting acquainted and working with computerized tools to process request and verify bibliographic information.
3) Photocopying, scanning, picking up, delivering mail and Lanter deliveries.
4) Record keeping and detective work in finding those hard to find items.
5) Perform other duties as may be required by Interlibrary Loan Coordinator.
Requirements:
1) Must be able to work in two hours time blocks or longer.
2) Detail oriented with some computer skills.
3) Exceptional written and oral communication skills.
4) A willing learner and worker with the ability to follow through on assignments
Hours:
Monday through Friday 10am to 5:30pm
• Learning Commons – Provide circulation, reference, and technology assistance. Check Library materials in and out for patrons and assist with printers. Available Hours: Sun. 10 a.m.-2 a.m.; Mon.-Thurs. 7 a.m.-2 a.m.; Fri. 7 a.m.-9 p.m.; Sat. 10 a.m.-5 p.m.
• Media Services – Assist patrons with the use of instructional equipment in classrooms across campus and in the Library. Help with scanning, video, etc., on the Library’s digital media workstations. Available Hours: Days, evenings, occasionally weekends.
• Office of the Dean of Libraries – Provide general administrative support to the Dean and staff. Filing, data entry, mail retrieval and distribution; daily errands across campus; organization of office supplies and other tasks or special projects as assigned. Requirements: Sophomore standing or above; positive and helpful attitude; dependable; ability to work indepenedently; detail oriented with some knowledge of Microsoft Word and Excel experience. Hours: Monday - Friday 10:00 a.m. to 4:30 p.m.
• Online Learning – Assist the Online Learning Team with faculty requests for streaming versions of films. Work includes digitizing our DVD collection and may include digitizing with subtitles for foreign language courses.
Available Hours: Mon.-Fri. 8:30 a.m.-4:45 p.m.
• Special Collections and Archives –Provide general walk-in reference support for book collections and patron requests. Work on special projects including digitization, exhibitions, and blogging/social media. Preserve, arrange, and describe archive and manuscript collections and university records. Available hours: Mon. - Fri. 9:00 - 4:30.
• Stacks – Assist in shelving books in the collection. Locate missing materials. Aid in keeping the Library orderly by reshelving materials. Available Hours: Anytime the Library is open.
• Technical Services - Basic Function: To assist Interlibrary Loan Coordinator in all aspects of Interlibrary loan and Document Delivery Services.
Job Duties and Responsibilities:
1) Processing request from outside libraries for materials owned by Loyola, and processing request from Loyola patrons for material not owned by the Loyola Libraries.
2) Getting acquainted and working with computerized tools to process request and verify bibliographic information.
3) Photocopying, scanning, picking up, delivering mail and Lanter deliveries.
4) Record keeping and detective work in finding those hard to find items.
5) Perform other duties as may be required by Interlibrary Loan Coordinator.
Requirements:
1) Must be able to work in two hours time blocks or longer.
2) Detail oriented with some computer skills.
3) Exceptional written and oral communication skills.
4) A willing learner and worker with the ability to follow through on assignments
Hours: Monday through Friday 10am to 5:30pm
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SUMMARY OF POSITION: Student Assistants assist University Police Officers with entering parking citations in the database, rarely assisting in parking services office and other non-law enforcement duties as directed by the shift supervisor or the parking coordinator if assigned to parking services. The position requires the competent use of computers, as well as department vehicles, as needed.
ORGANIZATIONAL RELATIONSHIPS: Student Assistants report directly to the shift supervisors (Sergeants and/or Corporals) on assigned shifts or to other supervisors if not assigned to university police shift duty such as working in parking services or with the Office Manager. Student Assistants also answer to the department’s Office Manager on establishing work schedules, work assignments where applicable, completion of job assignments, and time sheet records.
DUTIES AND RESPONSIBILITIES:
A. Observes and reports any illegal or suspicious activity to the Dispatcher on duty, without interfering as part of a safety assessment initiative.
B. If assigned to parking services, able to do daily data entry (tickets and permits) using computer skills, assist with departmental deliveries, assorted filing tasks.
C. Be observant of all safety hazards such as inoperable lights, unsecured doors, etc. and report these deficiencies to the dispatcher.
D. This is a non-enforcement position. Student Assistants must take no police action nor imply in any way that they are police officers.
E. Responsible for projecting a positive, community service-oriented attitude.
F. Serve as an information source (non-confidential) while interacting with the Loyola community in order to promote crime prevention and safety awareness.
G. Observe all vehicles parked in the Loyola University parking garages and parking lots and report any damage.
H. Able to operate office machinery as required.
L. Other duties as assigned.
QUALIFICATIONS:
Must be a registered student in good standing academically and within the Loyola community; Able to project and display honesty and integrity through personal conduct and reflect a helpful and positive attitude; Must have excellent communication and people skills; Must welcome the cultural diversity found in a University setting; Must be able to offer and demonstrate independent judgment and personal initiative; Must have the ability to exercise tact, diplomacy, and courtesy in communicating with co-workers and the public; Must have the ability to relate to and interact with people of various backgrounds; Supportive of the principles of Catholic, Jesuit higher education and goals of the University; Continued satisfactory performance.
A Student Assistant occupies a position of trust and must maintain confidentiality. Violations of the University or the department’s policies concerning confidentiality is grounds for immediate termination of assigned work study employment and will subject a student to University discipline.
PHYSICAL REQUIREMENTS: Must be able to sit for long periods of time in one position (e.g. shuttle); This position requires the ability to lift and carry packages, mail, and other supplies as needed; Able to traverse across the campus exteriors and interiors in a timely manner; Must have good communication skills that include both speaking and writing effectively; Must be prepared and capable to sit, walk, and stand for extended periods of times.
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Performs a variety of duties that includes but is not limited to: filing, data entry, running errands, basic office work, etc.
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As director of the Women’s Resource Center, I have worked with 30 student staff members to develop a vibrant and active center that offers students the opportunity to engage in experiential learning, serve as advocates for survivors of gender violence, and become leaders in the struggle for gender equality. Each student staff member serves on one of our five teams: programming, advocacy, marketing, design, and writing. We plan to add a mentoring and a fundraising team this year. Each team has a leader that coordinates its activities with me. Through this process, students gain substantial experience as they model professionals in fields that interest them and have an opportunity to serve in leadership roles. In addition, they consistently engage in work that fosters the university’s mission to seek social justice and serve others.
Students who choose to work at the center will join one of our existing teams and/or collaborate with the director and returning students to design and develop the new teams. I assign students to the team that interests them the most and allow them to switch teams as they wish.
In all our work, we seek to emulate the Jesuit ideal of living a life with and for others to create a more just world. I look forward to meeting those of you who are interested in joining the WRC staff. Thank you for your interest.
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The Office of Writing & Learning Services supports student writing and helps students develop the skills they need to make the most of their learning experiences. Tutors will assist others in all phases of the writing process, from planning and pre-writing to revising and editing. In addition to peer tutoring, WAC tutors handle a variety of tasks: greeting visitors, providing computer assistance to students who visit our facilities, generating session summary reports, picking up and delivering mail, photocopying, et cetera.
Work-Study students participate in a semester-long training program that helps them become skilled tutors.