Policies + Procedures Manual

Table of Contents

Section One – Introduction

• 1-1 Introduction
• 1-2 Jesuit Institution
• 1-3 University Strategic Goal
• 1-4 Human Resources Philosophy

Section Two – Employment

• 2-1 Employment at Will
• 2-2 EEO, Affirmative Action & Title IX
• 2-3 Immigration Law Compliance
• 2-4 Employees with Disabilities
• 2-5 Pregnancy & Employment
• 2-6 Employment Status
• 2-7 Ten-Month Staff Employment
• 2-8 Personnel Files
• 2-9 Personal Data Changes & Personnel Notification Forms (PNFs)
• 2-10 Supplemental Employment
• 2-11 Employment of Family Members
• 2-12 Employment of Minors
• 2-13 Recruitment & Selection – Staff
• 2-14 New Employee Orientation
• 2-15 Search Committees – Staff
• 2-16 Search Committees – Faculty
• 2-17 Temporary Staffing
• 2-18 Job Posting
• 2-19 Resignation &Termination
• 2-20 Job Abandonment
• 2-21 Reinstatement
• 2-22 Pro Bono Faculty

Section Three – Payroll

• 3-1 FLSA Definitions
• 3-2 Compensatory Time
• 3-3 Timekeeping
• 3-4 Overtime
• 3-5 Paydays
• 3-6 Loss of Paycheck
• 3-7 Payroll Corrections
• 3-8 Pay Deductions/FICA Guidelines
• 3-9 One-Time Payments
• 3-10 New or Transferring Employees
• 3-11 Holiday Pay
• 3-12 Emergency Closing Pay
• 3-13 Emergency Pay
• 3-14 Final Pay
• 3-15 Reduction in Force Pay
• 3-16 Severance Pay
• 3-17 Garnishments
• 3-18 Catastrophic Closing

Section Four – Benefits

• 4-1 Employee Benefits
• 4-2 Holidays
• 4-3 Vacation
• 4-4 Sick Leave
• 4-5 Extended Sick Leave
• 4-6 Long Term Disability
• 4-7 Parental Leave & Adoption Assistance
• 4.8 Liberal Leave
• 4.9 Spousal Travel Policy
• 4-10 Family Medical Leave Act (FMLA)
• 4-11 Child Care
• 4-12 Military Leave
• 4-13 Bereavement Leave
• 4-14 Relocation Assistance
• 4-15 Jury Duty
• 4-16 Witness Duty
• 4-17 Employee Assistance Program
• 4-18 Tuition Remission
• 4-19 FACHEX Information
• 4-20 University ID Card
• 4-21 Worker’s Compensation
• 4-22 COBRA Benefits Continuation
• 4-23 Entertainment and Gifts
• 4-24 Retirement Plans
• 4-25 Part Time A (Benefit Eligible) Employee

Section Five – Conduct

• 5-1 Professional Behavior
• 5-2 Workplace Conduct
• 5-3 Confidential Information
• 5-4 Conflict of Interest
• 5-5 Media Relations
• 5-6 Public Expression of Personal Views
• 5-7 Drug and Alcohol Use
• 5-8 Attendance and Punctuality
• 5-9 Computer and Internet Usage
• 5-10 Counseling and Correction
• 5-11 Dispute Reconciliation
• 5-12 Staff Grievance Procedure
• 5-13 Discrimination and Harassment
• 5-14 Consensual Relationships
• 5-15 Workplace Violence
• 5-16 Ethics Violations Reporting & Non-Retaliation Policy (Whistleblower Policy)
• 5-17 Cell/Phone/Wireless Communication Device (WCD)

Section Six – Performance and Recognition

• 6-1 Performance Management
• 6-2 Job Descriptions
• 6-3 Performance Evaluation
• 6-4 Coadjutor Optimus Award
• 6-5 Dux Academicus Award
• 6-6 Service & Retirement Awards

Section Seven – Salary Administration

• 7-1 Salary Administration
• 7-2 Job Classification
• 7-3 Salary Ranges
• 7-4 New Positions
• 7-5 Revised Positions
• 7-6 Salary Reviews & Adjustments

Section Eight – Working Conditions

• 8-1 Workplace Safety
• 8-2 Emergency Closings
• 8-3 Hurricane Emergency
• 8-4 Emergency Building Evacuation
• 8-5 Vehicle Safety
• 8-6 Smoking
• 8-7 Equipment Safety
• 8-8 Illnesses in the Workplace
• 8-9 Employee Accidents
• 8-10 Non-Employee Accidents
• 8-11 Family & Visitors in the Workplace
• 8-12 Pets in the Workplace
• 8-13 Mother's Room/Lactation Support