Human Resources Manual

Policy No.: 2-7 This policy applies to:
Policy Name: Ten-Month Staff Employment Non-exempt staff
Effective Date: 08/01/04   Exempt staff
Revised: 06/01/2011   Faculty

Policy

Loyola University New Orleans’ Ten-Month Staff Employment option enables departments to designate certain staff positions as ten-month positions instead of the traditional 12-month position. This option is generally available in positions that are required to serve student/faculty needs during the academic year and whose workload is substantially reduced or eliminated during the summer months. This option provides two months (40 work days) of unpaid leave each year. Full-time, ten-month positions qualify for Loyola benefits.

Procedure

Ten-month employees are eligible for full-time Loyola benefits. Ten-month employees will accrue sick leave and vacation leave and receive pay for any designated University holiday that occurs while the employee is not on leave. Ten-month staff employees accrue sick leave and vacation at the same rate as twelve-month employees only for the months worked. The Director of Human Resources, in consultation with the department head, is responsible for determining which positions qualify for the ten-month option.

Exempt ten-month employees must inform Payroll whether they choose to receive their pay over 20 pay periods or spread it over 26 pay periods. If no election is made, the ten-month employee will be paid over 20 pay periods. Employee contributions for benefits are collected at an accelerated rate if the employee is paid over 20 pay periods so that the employee is not required to remit extra contributions for the summer months.

Non-exempt employees are paid for hours worked during the ten month period and are provided two months of unpaid leave each year.