Human Resources Manual

Policy No.: 2-19 This policy applies to:
Policy Name: Resignation & Termination Non-exempt staff
Effective Date: 08/01/04   Exempt staff
Revised: 08/01/08   Faculty

Policy

Resignation is a voluntary act initiated by the employee to terminate employment with Loyola University New Orleans. Loyola requests at least two weeks’ written notice of resignation.

In the case of involuntary termination, the supervisor must contact the Human Resources Director or designated alternate in advance to assure that all University policies as well as Federal and State laws are followed.

Procedure

Prior to a resigning employee’s departure, the employee should contact a Benefits Representative to discuss the effect of the resignation in regards to benefit coverage. For any voluntary or involuntary termination, no later than the last day of employment, the supervisor should complete Checklist for Exiting Employees in order to ensure that all University property has been collected and necessary paperwork has been completed. The checklist and all other paperwork including a termination PNF should be forwarded to Human Resources immediately so that payroll and benefit processing can be completed.

Departing employees should confirm their forwarding address to ensure that benefits and tax information are received in a timely manner.

Employees who resign from the University are asked to complete an Exit Interview Form. The responses from Exit Interview Forms are confidentially reviewed with the intention to improve practices and retain future employees.

Notice

If a resigning employee does not provide advance notice as requested, the employee may be considered having left in other than good standing and may not be eligible for rehire.

If a resigning employee gives notice and the University asks the individual to leave instead of working the notice period, the employee may be paid up to two weeks in lieu of notice.