Human Resources Manual

Policy No.: 4-8 This policy applies to:
Policy Name: Liberal Leave Non-exempt staff
Effective Date: 09/14/09  Exempt staff
Revised: 01/01/2016   Faculty

Policy

This policy specifies when liberal leave may be declared for reporting to work when the University is open or during the work day for serious weather or other emergency conditions that may arise.

Procedure

Liberal Leave Declared: Reporting to Work

Liberal leave conditions may be declared by the president or designee during periods when the university is OPEN and serious weather or other emergency conditions exist. It is expected that employees will use their judgment to determine if they cannot report to work without taking unnecessary risks regarding their safety or cannot report to work due to a family situation which may arise. When liberal leave procedures are in effect, employees may request to use leave time on an emergency basis without the usual advance notice when they determine that road or weather conditions may jeopardize their safety. Liberal leave taken will be reported by the employee as one of the following types of leave: vacation or leave without pay. During liberal leave, essential employees may still be required to work.

Liberal Leave NOT Declared: Reporting to Work

In the event an employee determines that they cannot report to work without taking unnecessary risk and liberal leave has not been declared then a request can be made to a direct supervisor and the supervisor is authorized to determine liberal leave for employees in their department. Requests for liberal leave will be approved at the discretion of the employee’s supervisor, unless university operations will be severely impaired by the employee's absence. Essential employees may still be required to work. When approved, liberal leave taken will be reported by the employee as one of the following types of leave: vacation or leave without pay.

Liberal Leave Declared: During the Work Day

Liberal leave may also be declared by the president or designee for closing early before holidays, for special campus events, or when serious weather conditions exist or other emergency conditions arise during the work day. In such instances, employees will not be subject to recording their time away as vacation or leave without pay. During liberal leave, essential employees may still be required to work.

There is no differential pay for working on liberal leave days.