Human Resources Manual

Policy No.: 2-20 This policy applies to:
Policy Name: Job Abandonment Non-exempt staff
Effective Date: 08/01/04   Exempt staff
Revised:     Faculty

Policy

An employee who fails to appear for work for three consecutive days and does not contact his/her supervisor or the Department of Human Resources will be considered to have voluntarily resigned.

Procedure

On the third consecutive day of absence, the supervisor is responsible for notifying the Department of Human Resources of any employee who has resigned by abandonment. The Human Resources Department and the Department Manager will make reasonable attempts to contact the individual. The employee’s position will remain vacant for an additional two days prior to implementation of action by Department of Human Resources to process the resignation.

If the employee returns to work before the five-day period has expired, and it can be determined that notification was not possible for reasons beyond the employee’s control, the employee can be reinstated with the approval of the department manager and the Human Resources Director. If the employee is not reinstated, he/she will not be considered in good standing or eligible for rehire.

When abandonment occurs, the following procedures should be followed:

  1. The supervisor should complete a Personnel Notification Form, which shows the resignation date as the last actual day worked.
  2. A termination checklist should also be completed and forwarded to the Department of Human Resources with the Personnel Notification Form.
  3. A Benefits Specialist will notify the former employee of benefits to which he/she is entitled.
  4. If the former employee has property belonging to the university, the Department of Human Resources will contact the former employee in an attempt to recover the property.