|Policy No.:||5-8||This policy applies to:|
|Policy Name:||Attendance & Punctuality||Non-exempt staff|
|Effective Date:||08/01/04||Exempt staff|
Loyola University New Orleans depends on employees to report to work regularly and on time. It is the responsibility of employees to notify their supervisor of any expected leaves, absences, or tardiness. In the event of an unexpected absence it is the responsibility of the employee to stay in contact with the supervisor. Departments are responsible for establishing call-in or lateness procedures, to meet operational needs.
Employees are required to notify their immediate supervisor of absences:
Employees who do not notify their supervisor of unscheduled absences may be subject to disciplinary action up to and including termination. Three consecutive workdays absence without notice is considered job abandonment. The department may terminate the employee at the close of business on the third day. Job abandonment is treated as a voluntary resignation.
Employees must follow department call-in procedures to notify the department of the reason for lateness and expected arrival time. Excessive unexcused tardiness may be cause for discipline.
All absences must be recorded and reported:
Because exempt employees are paid for the job and not by the hour, partial day absences are not deducted from pay or from sick leave or vacation. Full day absences are deducted from official leave programs such as vacation or sick leave, or if no leave is available, from pay. Exempt employees are expected to use partial day leave responsibly and in consultation with their supervisor. Abuse of this provision will be viewed as a disciplinary concern and addressed accordingly.
Departments may allow non-exempt employees to make up time, permit the employee to use available paid leave, or deduct pay for time missed due to lateness. Time reported should reflect the lateness accordingly:
As a general rule, more than six occurrences of unscheduled absences from work in a rolling 12-month period would be considered excessive. An “occurrence” means one or more consecutive days for the same condition.
Tardiness of four or more instances in a rolling 30 day period would be considered excessive, especially a pattern of tardiness.
Individual departments are responsible for establishing protocols for absence notification. It is the responsibility of supervisors and employees to comply with the guidelines in this policy.