Preparing Deposits

Download Restricted / Agency Departmental Deposit Form

Download Departmental Deposit Form

The Bursar’s Office is the official depository for all University funds. All campus departments collecting funds on behalf of Loyola University New Orleans must submit these funds immediately to the Bursar’s Office for deposit. Departmental deposits are accepted in the Bursar’s Office Monday – Friday from 8:30AM to 3:30PM. For questions on how to prepare a deposit or its processing, please call the Bursar’s Office at (504) 865 – 2388.

Please use the guidelines below in preparation of your deposit to the Bursar’s Office.

Checks

  1. Arrange all checks in the same direction.
  2. Ensure that all checks are payable to Loyola University New Orleans.
  3. Run two individual calculator tapes totaling all checks.
  4. Make sure that the calculator has been cleared out and is so evidenced by a zero symbol at the top of the tape.
  5. Do not include cash on check tapes or in check totals.
  6. All checks must be stamped or have written on the back the following information:
  • Department name
  • Departmental FRS Account Number
  • For Deposit Only Loyola University

Currency

  1. Sort all cash according to denominations.
  2. Arrange all bills in the same direction and flatten.
  3. Run a calculator tape with one entry for each denomination and a grand total.
  4. Make sure that the calculator has been cleared out and is so evidenced by a zero symbol at the top of the tape.
  5. Please count your money twice to ensure your totals match.

Coin

  1. Place all coin in a coin envelope with the total marked on the outside.
  2. If there is a large amount of coin, separate by denomination into as many envelopes as needed, labeling each with the denomination and amount.
  3. The Bursar’s Office will provide coin envelopes upon request. 

Special Notes:

  • Departmental Deposits are accepted Monday – Friday from 8:30AM to 3:30PM.
  • Cashiers will not accept deposits if department does not provide totals to Cashiers.
  • Make certain cash is not included on check tapes or in check totals.
  • If you receive any Foreign Checks, please contact the Bursar’s Office immediately for special processing.
  • Deposits must be hand delivered to the Bursar’s Office. Please DO NOT send deposits through campus mail.