Petty Cash Reimbursements

Download the Petty Cash Reimbursement Form 

Instructions for Petty Cash Reimbursements

  1. The petty cash reimbursement form must be approved by a Dean, Department Head, or Vice-President. An original signature is required on the Petty Cash form.
  2. Purchases are the responsibility of the person buying the goods. The university is NOT responsible to the vendor.
  3. Travel and entertainment are NOT available through petty cash reimbursement.
  4. Copies of receipts and the petty cash reimbursement form must be retained by the submitting department.
  5. Original register receipts (invoices, register receipts, credit card sales slips) must be submitted. Copies of these receipts will not be accepted. Receipts over sixty days will not be processed by a Petty Cash Reimbursement; therefore, a check request is needed.
  6. Reimbursement is limited to $200.00 per transaction and is available in the Bursar’s Office between the hours of 8:30AM and 3:30PM. Please DO NOT MAIL Petty Cash Reimbursements. All reimbursements must be processed in the Bursar's Office.
  7. Petty Cash Reimbursement is NOT available for restricted or grant accounts (account numbers beginning with a “6" or an “8").
  8. Listed below are the subcodes available through petty cash reimbursement.
Subcodes Description
3020 Instructional Supplies
3022 Computer Supplies
3030 Office Supplies
3033 Repairs
3042 Postage
3043 Books
3064 Educational Programs
3071 Awards
3072 Auto Expenses (Includes Parking & Tolls)
3077 Reproduction
3079 Membership Dues
3091 Recruitment

Please note that the corresponding 4XXX object code is an available option.